May 12, 2025 at 6:30 PM - Regular Board Meeting

1. Call to order and roll call

2. Consent Agenda: All the following items concern reports of routine nature.
      a.  Payroll Change Orders, Report & Encumbrance 
      b.  General Fund Change Orders, Report & Encumbrances 107-108
      c.  Building Fund Change Orders, Report & Encumbrances 
      d.  Child Nutrition Change Orders, Reports & Encumbrances
      e.  Bond Fund Change Orders, Reports & Encumbrances
      f.  Sinking Fund Change Orders, Report & Encumbrances 
      g. Treasurer's Report.
      h. Activity Fund Report.
      i. Minutes of the special April 10th, 2025 Special Meeting & April 14th, 2025 regular meeting.

3. Public Comments:  BED-R
In order to assure that persons who wish to appear before the Board of Education may be heard and, at the same time, conduct its meetings properly and efficiently, the Board adopts, as policy, the following procedures and rules pertaining to public participation at Board Meetings:

4. Presentation from GES regarding Energy Audit for the District.

5. Presentation from Crystal Kennedy for Therapy Dog. 

6. Discussion, motion, and vote to approve/not approve applying for the Community Oriented Policing Services (COPS) School Violence Prevention Grant Program (SVPP).

7. Discussion, motion, and vote to approve/not approve applying for the Opioid Abatement Grant for the FY26, FY27 and FY28 school years.  

8. Discussion, motion, and vote to approve/not approve the Engagement letter for audit services ending June 30, 2025 with David Clanin, CPA PLLC.

9. Discussion, motion, and vote to approve/not approve the 2025 Contract for Audit ending June 30, 2025.

10. Discussion, motion, and vote to approve/not approve the application with OSDE for the Teacher Empowerment Program Project #375.

11. Discussion, motion, and vote to approve/not approve the Superintendent's recommendation to grant Non-District Administrative rights in the Grants Management System (GMS) on the Oklahoma State Department of Education's Single Sign On (SSO) to Barlow Education Services representative Marty Lewis. Said Non-District Administrative rights authorize the Barlow Educational Services representative full access to enter and submit forms/claims on behalf of the district in consultation with the District Superintendent. 

12. Discussion, motion, and vote to approve/not approve the contract with Chatterbox Speech Therapy, LLC for the 2025-2026 school year. 

13. Discussion, motion, and vote to approve/not approve the Service Contract with Sylogist for Accounting, Appropriated Funds, and Student Information Software for the 2025-2026 school year. 

14. Discussion, motion, and vote to approve/not approve the contract with NRJ Occupational Therapy Inc, Nancy Jackson, for Occupational Therapy Services for the 2025-2026 school year. 

15. Discussion, motion, and vote to approve/not approve the OROS school membership for the 2025-2026 school year. 

16. Discussion, motion, and vote to approve/not approve the OSSBA Employment Service Agreement for the 2025-2026 school year. 

17. Discussion, motion, and vote to approve/not approve the OSSBA Membership Dues Renewal for the 2025-2026 school year. 

18. Discussion, motion, and vote to approve/not approve the OSSBA Policy Service renewal for the 2025-2026 school year. 

19. Discussion, motion, and vote to approve/not approve the OSSBA renewal for Assemble Online Board Meeting Subscription for the 2025-2026 school year. 

20. Discussion, motion, and vote to approve/not approve the Service Agreement with Dr. Matt Posey for Psychometry Services for the 2025-2026 school year.

21. Discussion, motion, and vote to approve/not approve the E-Rate Management Services Fee Schedule with Kellogg & Sovereign Consulting. 

22. Discussion, motion, and vote to approve/not approve the Resolution with Kellogg & Sovereign Consulting authorizing the filing of FCC Form 471. 

23. Discussion, motion, and vote to approve/not approve 2025-2026 Treasurer Bond for Payne County. 

24. Discussion, motion, vote to approve/not approve the transfer of $5,000 from AF account 976 (Student Activity) to AF account 905 (Scholarship fund). This transfer is to keep scholarship money separate from student activity money.

25. Discussion, motion, vote to approve/not approve the following transfer of $12,000.00 from Activity Fund account #912 Sports Boosters Concession to the following accounts:
801 Football $3,100.00
802 Boys Basketball $1,500.00
803 Girls Basketball $1,500.00
805 Baseball $1,325.00
806 Softball $1,325.00
811/812 Track $1,000.00
946/947 Cheerleading $1,250.00
Junior Class for Prom $1,000.00

26. Discussion, motion, and vote to approve/not approve the Use of Property request from Church of the First Born to use the MPB on June 22, 2025, for a meeting and lunch. 

27. The board to convene into executive session to discuss the following items pursuant to (25 O.S. Section 307 (b) (1).
a. Discuss support staff for the 2025-2026 school year
b. Discuss hiring a certified Science Teacher
 

28.  Board to reconvene into open session. No other items were discussed and no vote was taken according to Oklahoma Statutes. Persons in executive session were:

29. Discussion, motion, and vote to approve/not approve the following support staff for the 2025-2026 school year: Corey Brown, Jason Brown, Tammy Huff, Sara Pitts, James Brown, Jessie Brown, Laura Brown, Taedra Brown, Jessica Crowe, Shauna Dennis, Taylor Dunkin, Heather Elliott, Christine Fisher, Shanon Hagler, Kaitlin Lichtenberger, Sauncia Mattox, Alexis Newman, Angela Stafford, Jayleigh Standridge, Brad Skinner, Matt Mueggenborg, Jim Pothorst.
 

30. Discussion, motion, and vote to approve/not approve hiring Jerry Hays as a certified Science teacher for the 2025-2026 school year on a temporary teaching contract.

31. Administrative Reports

32. New Business

33. Adjournment