September 16, 2015 at 7:30 PM - Regular Monthly Meeting
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1) CALL TO ORDER
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2) ROLL CALL
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3) PUBLIC COMMENT
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4) ADDITIONS TO AGENDA
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5) CONSENT AGENDA (ACTION) (5 minutes)
Description:
*Items in the Consent Agenda will be voted on in one motion unless a Trustee wants to remove an item for further discussion
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5)a. Consideration of proposal to close the Library at 4:00pm and reopen at 4:30pm on Sunday, November 15 for the Friends of the Library Concert
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5)b. Consideration of proposal to open the Library on Friday evening, February 26 for the Friends of the Library Book Sale
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5)c. Consideration to close the Library at 4:00pm and reopen at 4:30pm on Sunday, October, 25 and Sunday, November 1 for the final two Frank Lloyd Wright Centennial lecture programs co-sponsored with the Glencoe Historical Society
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5)d. Vote to approve Minutes of Special Meeting May 14, 2015*
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5)e. Vote to approve Minutes of Special Meeting June 18, 2015*
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5)f. Vote to approve the Minutes of July 15, 2015*
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6) REPRESENTATIVE OF THE FRIENDS OF THE LIBRARY (5 minutes)
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7) TREASURER'S REPORT (5 minutes)
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8) UNFINISHED BUSINESS
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8)a. Consideration to finalize the appointments of the standing committees as recommended by the Executive Director and adopted at the July 15, 2015 Monthly Board Meeting (ACTION)
(5 minutes)* |
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8)b. Report on planned and unplanned building and grounds expenditures for FY2015-2016 (5 minutes)*
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8)b.(1) Award the contract to 2010 Engineering Group, LLC to move forward with the preparation of the proposed report and design for a phased HVAC Infrastructure Improvement Program (ACTION) (20 minutes)*
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9) NEW BUSINESS
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9)a. Consideration to open minutes of meetings lawfully closed under the Open Meetings Act (5 minutes) ACTION
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9)b. Consideration of revised library policies for review and discussion (20 minutes)
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9)b.(1) Public Comment Policy*
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9)b.(2) Public Meeting Recording Policy* (new)
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9)b.(3) Gift Policy*
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9)b.(4) Capital Assets Policy*
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9)b.(5) Sale or Disposal of Library Property Policy* (new)
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9)b.(6) Investment Policy*
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10) REPORT OF EXECUTIVE DIRECTOR (5 minutes)
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11) COMMITTEE REPORTS (25 minutes)
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11)a. Policy and Bylaws Committee
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11)a.(1) Presentation and discussion of 3 year policy priority update schedule (5 minutes)
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11)b. Building and Grounds Committee
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11)c. Marketing Committee
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11)c.(1) Update on new website, digital newsletter and website launch party (10 minutes)
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11)d. Planning Committee
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11)d.(1) Update on Strategic Plan and Implementation Document* (10 minutes)
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11)e. Plan Commission Report
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11)f. Rails/Library Legislation Report
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12) COMMUNICATIONS
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12)a. Thank you Letter from Teri Hennes to the Board of Trustees
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13) EXECUTIVE SESSION: Motion to adjourn to closed session according to 5 ILCS 120/2 (c) (1) : To consider the appointment, employment, compensation, discipline, performance or dismissal of a specific employee of the library
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14) ADJOURNMENT
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15) NEXT REGULAR BOARD MEETING: WEDNESDAY, OCTOBER 21, 2015
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