January 22, 2025 at 6:30 PM - Greenbush-Middle River School Board Special Meeting
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1. Call to Order
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2. Roll Call
Description:
Members Present:
_____ Kurt Stenberg _____ Allison Harder _____ SueAnn Wahl _____ Bradon Ignaszewski _____ Peter Kern _____ Ross Waage _____ Danielle Berg Members Absent: |
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3. Organization of School Board
Description:
Minnesota Statute requires the School Board to elect its officers for the new calendar year at its first regular meeting in January.
An "Acting Clerk" (as selected by the Board - typically the previous Clerk if "still on the Board") will record the minutes until a Clerk is selected by the Board. After the roll call is taken, an "Acting Chair" (as selected by the Board - typically the previous Chair if "still" on the Board) will request nominations for the position of Chair of the Board. Parliamentary procedure does not require a nomination to be seconded. Nominations are solicited by asking (three times) for "nominations from the floor for the position of Chair of the Board." After all nominations are heard, the acting-chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. After the election, the newly elected Chair of the Board shall preside over the nominations and election of the other school board officers. |
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3.1. Nominations for School Board Chair
Description:
Nominations for School Board Chair : _____________________________________
Nominations for School Board Chair : _____________________________________ Nominations for School Board Chair : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Chair of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____ K Stenberg ____ S Wahl ____R Waage ____D Berg |
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3.2. Nominations for School Board Vice Chair
Description:
Nominations for School Board Vice Chair : _____________________________________
Nominations for School Board Vice Chair : _____________________________________ Nominations for School Board Vice Chair : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Vice-Chair of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____ K Stenberg ____ S Wahl ____R Waage ____D Berg |
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3.3. Nominations for School Board Clerk
Description:
Nominations for School Board Clerk : _____________________________________
Nominations for School Board Clerk : _____________________________________ Nominations for School Board Clerk : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Clerk of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____ K Stenberg ____ S Wahl ____R Waage ____D Berg |
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3.4. Nominations for School Board Treasurer
Description:
Nominations for School Board Clerk : _____________________________________
Nominations for School Board Clerk : _____________________________________ Nominations for School Board Clerk : _____________________________________ After all nominations are heard, the Chair will announce that "nominations are closed" and a vote will be taken by requesting "those in favor of ______________ for the position of Clerk of the Board signify (roll call vote) by saying "aye" - those opposed signify by saying the same sign "aye". The candidate with the highest vote total shall be elected to the office. Roll Call Vote ____A Harder ____B Ignaszewski ____P Kern ____ K Stenberg ____ S Wahl ____R Waage ____D Berg |
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3.5. Designation of date & time for Regular monthly meetings
Description:
Currently, Regular monthly Board meetings are held on the third Monday of the month at 6:30 p.m. in the school library. Specified dates that meetings may not take place are attached.
Suggested Board Action: Motion by ______________seconded by ________to designate the third Monday of the month at _____ p.m. in the School Library as the official day & time for the regular monthly meeting of the Board unless change is necessitated by unforeseeable events and statute(s). |
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3.6. Authorization of rotation of 2025 Board Auditing Committee
Description:
Board members will be partnered with another Board member throughout the 2025 calendar year to review bills 30 minutes prior to each regular board meeting. The dates will correspond to the approved Regular Board meeting dates. Recommended rotation included on previous attachment.
January 2025 - January 2026 Suggested Board Action: Motion by ______________ seconded by _____________ to authorize the two-member monthly audit committee rotation as presented. |
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3.7. Authorization of Board Committee Assignments
Description:
Committee chart included on previous attachment.
Suggested Board Action: Motion by ____________ seconded by ________ to authorize the committee appointments for 2025 as presented. |
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3.8. Authorize membership and participation in state organizations
Description:
Suggested Board Action: Motion by __________ seconded by ____________to authorize district membership and participation the following organizations:
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3.9. Special Meeting Notification
Description:
Recommended Board Action: Motion by _________ seconded by ____________to post notices of special meetings on the main front entrance, door 1 and on the district web site.
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3.10. Designation of School District Legal Counsel
Description:
Designate the Law Firm of Squires, Waldspurger & Mace, PA and Kennedy & Graven as the School District’s Legal Counsel. The individuals authorized to contact legal counsel include the Board Chair and the Superintendent or a school staff member given authorization from the Board Chair or Superintendent. (John P. Edison, PA has been the specific attorney for the GMR School District)
Suggested Board Action: Motion by __________seconded by ____________ to designate the Law Firm of Squires, Waldspurger & Mace, PA and Graven & Martin as the School District’s Legal Counsel. |
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3.11. Designation of official depositories for school funds.
Description:
Suggested Board Action: Motion by _______________ seconded by ______________ to designate Border Bank and the Minnesota School Board Liquid Asset Fund as official depositories for school funds.
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3.12. Designation of Official Newspaper(s)
Description:
A motion was made by ____________________ , seconded by ____________________ to approve The Tribune of Greenbush, MN and The Honker of Middle River, MN as the designated official school newspapers.
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3.13. Establish School Board Compensation
Description:
A motion was made by ____________________ , seconded by ____________________ to approve $_______ [TBD] per meeting (currently 67.50) for attendance at school board meetings, $______ [TBD] per full day (currently 135.00) or $ ______ [TBD] (currently $67.50) per half day for attendance at board workshops or conventions; and the positions of Board Chair and Clerk to receive an annual officer payment of ______ [TBD] (currently $270.00).
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4. Approve Agenda
Description:
Recommendation to add items to the agenda from Board Members or School Administrators. Suggested Board Action: Motion by _____, second by ______, to approve the agenda as submitted/amended. |
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5. Citizen Comments
Description:
All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River School students, employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of students and staff.
Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions. |
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6. Act on Previous Minutes
Description:
Suggested Board Action:
Motion by _____ second by _____, to approve the minutes of the December 16, 2024 Regular board meeting as presented/amended. |
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7. Business Services
Description:
Documentation on table 1/2 hour prior to regular meeting. Stenberg/Waage audit committee: |
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7.1. Greenbush-Middle River Financial Report
Description:
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7.2. Treasurer's Report
Description:
Informational item attach treasurer's report GREENBUSH MIDDLE RIVER SCHOOLS TREASURER'S REPORT FOR MONTH OF January, 2025
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7.3. Pay Claims
Description:
Suggested board action: Motion by _____, seconded by ______ to approve payments of bills; check #______ through #______ for a total of $______ and purchasing card electronic payments dated _______ and electronic fund transfers as submitted. attach: -check register by bank and check with date xx.ss.xxxx -Pcard statement with date -Electronic Funds Transfers with date |
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8. Reports & Information
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8.1. Boards & Committees
Description:
Committee/Board representative reports such as: 1. NWRIC 2. GMRTC Joint Powers Board 3. Board Committees |
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8.2. Principal
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8.3. Superintendent
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9. Action Items
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9.1. Field Trip / Event Requests
Description:
Suggested Board Action:
Motion by ______, second by _____, to |
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9.2. Accept Gifts & Donations
Description:
Gifts/donations for the month of January Suggested board action: Motion by ______, seconded by ______ to accept with gratitude the following gifts and donations: - $20.00 from Steve & Sandy Harder In Memory of Doris Wicklund - $1,500.00 from Daryl & Lisa Wicklund In Memory of Doris Wicklund to the Library - $34,250.00 from Arlys Graff Trust to FIRST Robotics - $400.00 Anonymous Donation to Music |
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9.3. Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore.
Description:
Recommended Board Action:
Member ___________ introduced the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore. WHEREAS there has been a reduction in student enrollment, and, WHEREAS this decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and, WHEREAS a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequensted leave of absence without pay or fringe benefits in effecting discontinuance of positions. BE IT RESOLVED, by the School Board of Independent School District No. 2683, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions because of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions. The motion for the adoption of the foregoing resolution was duly seconded by Member ____________________ and upon roll call vote the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly adopted. |
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9.4. Approve Tri-County School District purchasing .5 FTE Service Time of Lee Kobernick's contract as Technology Coordinator through June 30, 2025.
Description:
Motion by _____, Second by _____ to approve the purchasing of .5 Service Time of Lee Kobernick's contract as Technology Coordinator from the Tri-County School District through June 30, 2025.
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9.5. Approve the classified seniority list as presented.
Description:
Motion by ______, Second by ______ to approve the Seniority List as presented.
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10. Future Meetings
Description:
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11. Adjourn
Description:
Motion by ______, seconded by _____ to adjourn.
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