June 26, 2023 at 7:30 PM - Regular June 2023 Meeting

Description:  All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed.  Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions.
Members of the public may wish to email Board [listening session] communication(s) to <info@greenbush.k12.mn.us>

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Description:  Greenbush Middle River School District Budget to Actual Expenditure Report 
Description:  - 01 General Fund
-   02 Food Service
-   04 Community Services
-   07 Debt Redemption
-   08 Scholarships
-   09 Student Activities
•-  see attached 

Description:  Family, Career and Community Leaders of America (FCCLA) Competition was held in the Twin Cities March 26-28.

Qualifying for National Competition in Denver, CO in July are:
Chance Christian
Meagan Otto
McKenna Bennett
Elizabeth Gust

The Arlys Graff Trust Fund donated $2,500 towards GMR expenses related to the National Competition.

Description:  B/GMR Golfers participated in the State Golf Tournament June 13-14 in the Twin Cities metro area.

Jade Reese
Jaxon Janousek
Ava Christianson

Val Truscinski is the Head Coach.

Description:  The B/GMR Girls Softball team participated in the State Tournament June 8-9.  The girls were runner-up in the State Class A Tournament.  Mr. Kent Christian is the Head Coach.

Cassie Dahl & Kinsley Hanson were name to the All-Tournament Team.

Mr. Christian was named Section 8A Coach of the Year.

 

Description:  Liam Collins participated in the Long Jump competition in the State Track & Field Meet.  Mr. John Lee is the Head Coach.

Description:  Nearly 35 GMR students participated in State Clay Target Competition in Alexandria MN June 16-17.

Description:  - $500.00 LifeCare Medical Center donation for Hunter Pinke Speaker 
- $1,000.00 St. Paul & MN Foundation donation for Hunter Pinke Speaker
- $3,127.00 Greenbush Badger Lions for Restroom Facility Project from Pancake Breakfast
- $5,000.00 Bayer Fund for Restroom Facility Project (Application made by John & Allison Harder)
- $100.00 Nancy Goslein for Restroom Facility Project
 - $150.00 North Border Umpire Group for Restroom Facility Project
 - $1,000.00 Greenbush Badger Lions for Restroom Facility Project

THANK YOU

Motion by Board Member ____________________ and seconded by _________________ to accept June 2023 donation(s) to the school. 

Description:  A Joint Powers Agreement between the Greenbush Middle River School District and the Tri-County School District was established to share a School Superintendent effective with the 2023-2024 school year.  The Agreement was developed with the assistance of the MN School Boards Association (MSBA).  

Various issues associated with the actual implementation of the Joint Powers Agreement resulted in the original Joint Powers Agreement needing to be amended.

Suggested Board Action:  Motion by Board member  _______________ and seconded by _______________ to approve the amended Joint Powers Agreement as recommended by GMR Joint Powers Board representatives.
 

Description:  Board approval of a revised and Amended Joint Powers Agreement, results in a recommendation to terminate a previously approved Superintendent Agreement and replace the Agreement with a revised Superintendent Agreement reflective of changes in the Joint Powers Agreement.  (The terms and conditions of the revised Agreement remain the same as the original Agreement).

Suggested Board Action:  Motion by Board Member ________________ and seconded by _____________________ to terminate a previously approved Superintendent Agreement and replace that Agreement with a revised Superintendent Agreement.

Description:  Attached Shared Superintendent Services Agreement between Greenbush Middle River and Tri-County School Districts indicates a 50% and 50% cost share.  Tri-County is the fiscal Agent for the Supt. Agreement.

Motion by Board Member _____________________ and seconded by ________________ to approve the Shared Superintendent Services Agreement between Greenbush Middle River and Tri-County School Districts.

Description:  see attached GMR Staffing as of June 16, 2023

Description:  Board sub-committee report on the status of a proposed softball rest room, storage and press box . 

Description:  New GMR Principal Mr. Dan Carpenter (along with Principal Schultz) interviewed three (3) candidates for a vacant 1st grade teaching position.  
The Administrative recommendation is to hire Mrs. Samantha Alme as an Elementary Teacher effective with the 2023-2024 School Year.

Suggested Board Action:  Motion by Board Member ________________ and seconded by ___________________ to approve hiring Mrs. Samantha Alme as licensed Elementary Teacher effective with the 2023-2024 School Year.

Description:  Suggested Board Action:   Moved by Board member __________________ and seconded by _______________________ to approve employment of Mary Beth King as a licensed Music Teacher effective with the 2023-2024 School Year.

Description:  Shared Services with the Badger School District for School Social Worker:


Suggested Board Action:  A motion was made by Board member ____________________ and seconded by ____________________to approve sharing two days per week with the Badger School District for  licensed School Social Worker Services.  Forty-percent (40%) of a 185 duty day contract in accordance with the Employee Collective Bargaining Agreement between the Badger Education Association and the Badger School Board. 

Description:  A elementary student with increased special education needs and based on special education plans [IEP].


Motion by Board member __________________ and seconded by _______________ to approve employment of Rebecca Prevost as a para professional.

Description: 

• The MN School Boards Association (MSBA) is an organization specific to School Board members.
• Greenbush Middle River School District currently is a member of the Minnesota School Boards Association 
• Membership dues are required annually 
• MSBA assists the Greenbush Middle River School District on a variety of issues such as policy development, negotiations, human resources, advice based on legal precedent, legislative lobbying 

A motion was made by Board Member ______________, seconded by _________________, to renew the District's annual membership with the Minnesota School Boards Association (MSBA). 

Description: 

• MREA advocates exclusively for Greater Minnesota School Districts · MREA provides guidance and information relating to best practice within education, professional development opportunities as well as legislative policy.
• MREA provides a voice at the Minnesota Legislature advocating for policy, testifying before committees as well as informing legislators on the issues that impact rural education. 
• Membership dues are required annually.  MREA provides an annual dues discount for School Districts who share a Superintendent,

A motion made by Board Member ______________, seconded by _________________, to renew the District's annual membership with the Minnesota Rural Education Association (MREA). 

Description:  Request has been received from GMR School District Summer Recreation programs to continue support of youth ball in Greebush and Middle River.  The district has provided this support in the past.


Suggest Board Action:  Motion by __________________ and seconded by ___________________ to provide funds in
the amount of $2,000.00 to each community to offset expenses for Summer Recreation youth ball.

Description:  Suggested Board Action:

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 2683, Greenbush-Middle River, Minnesota was held on the 26th day of June, 2023 at 7:30 p.m. for the purpose, in part, to APPROVE RESOLUTION FOR DESIGNATION OF AN IDENTIFIED OFFICIAL WITH AUTHORITY FOR EDUCATION IDENTITY ACCESS MANAGEMENT

The following Board members were present:

and the following were absent:

Member ____________  introduced the following resolution and moved its adoption:
BE IT RESOLVED by the School Board of Independent School District No.2683, State of Minnesota, as follows:
Designation of an Identified Official with Authority for Education Identity Access Management
The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local educational agency that uses the Education Identity and Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The IOwA will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties.
The Greenbush Middle River School Board must designate an IOwA to authorize user access to State of Minnesota Education secure websites for its organization. This EDIAM board resolution must be completed and submitted to the Minnesota Department of Education annually, as well as any time there is a change in the assignment of the Identified Official with Authority.
It is strongly recommended that only one person at the local educational agency or organization (the superintendent or exec. director) is designated as the IOwA. The IOwA will grant the IOwA Proxy role(s).
Designation of the Identified Official with Authority for Education Identity and Access Management
Organization Name: Greenbush Middle River School Board
6-Digit or 9-Digit Organization Number 2683-01
Superintendent or Exec. Director Name: Barbara Muckenhirn.
Will act as the IOwA?  X   Yes _____ No
The above-mentioned resolution was seconded by Board Member _____ and upon roll call vote;
The following voted in favor thereof:

and the following voting in opposition:

Thereby the resolutions passed.

Description:  MN Statute 123B.77 indicates that prior to July 1 of each fiscal year, the Board of each school district must approve and adopt its revenue and expenditure budgets for the next school year.  The budget document so adopted must be considered an expenditure-authorizing or appropriations document.  No funds shall be expended by any Board or district for any purpose in any school year prior to the adoption of the budget document which authorizes that expenditure, or prior to an amendment to the budget document by the board to authorize the expenditure.

The administrative recommendation for adopting this "rollover" budget is for legal compliance with the understanding the 2023-2024 estimated school budget will be amended at a later time.  School boards are required to adopt annual budgets before the fiscal year ends June 30.  .

What we do know is State general education revenue is projected to increase 4% for the 2023-24 school year.  However, the increase in State aid will be offset in-part by declining K-12 student enrollment and / or high inflationary costs and /or mandates passed by the 2023 MN Legislature.


Suggested Board Action: Moved by _____________ and seconded by _____________ to adopt the estimated 2022-2023 (FY 23) budget as a preliminary working budget for July 1, 2023 through June 30, 2024 (FY24) with the understanding the FY 24 Budget will be amended at a later date.    

Description:  The 2023 regular MN Legislative Session concluded on May 22, 2023.

Various different legislative with different implementation dates.
 

Description:  see attached

Description:  see attached
 

Description:  Board members were to view a video as a part of renewal of membership in the MN State High School League.
 

The video conveys a message in a motivating, clear fashion. In the video, the school community will learn more about the League’s three main goals:

• Providing safe, respectful and inclusive environments

• Recruiting and retaining coaches, officials and school administrators

• Maintaining our focus on educational-based activities and sports

Link: MSHSL More than Membership. Partnership Video

Description:  As noted in previous Board communication / report.  The MN School Boards Association [MSBA] recommended to not commence employee negotiations until after the 2023 Legislative session and MSBA provides school districts   "model" Agreement language.    The Agreement with GMR-Education Association expired June 30, 2023.  
 Current terms and conditions of employment remain in-place until a new Agreement is approved.

Description:  Agreements of employment for non-licensed staff expire June 30, 2024.  It MAY be necessary to re-open negotiations with non-licensed staff to be in compliance with new Legislation enacted by the 2023 MN Legislature.

Description:  The GMR School District's Year-End (2022-2023) Financial Audit has been scheduled for To Be Determined.

The Public Accounting firm of Brady Martz (Thief River Falls, MN) is the District's Financial Auditor.

Description: 
Motion by__________________        Second by ____________________ to ADJOURN

Description: 

• Regular July School Board Meeting - July 17, 2023 @ 7:30 p.m. in GMR School Library