January 6, 2025 at 5:00 PM - School Board Organizational Meeting
| Agenda | |||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
1. CALL TO ORDER SCHOOL BOARD BUSINESS MEETING AND ROLL CALL - CHAIR SMITH
|
|||||||||||||||||||||
|
2. PLEDGE OF ALLEGIANCE
Attachments:
()
|
|||||||||||||||||||||
|
4. CONSIDERATION OF AGENDA AS PRESENTED
|
|||||||||||||||||||||
|
5. PUBLIC COMMENT
Description:
Maximum time for public comment is a total of 15 minutes. Individual speakers will be allowed no more than 2.30 minutes. Reference Shakopee School District Policy 206 for additional information.
|
|||||||||||||||||||||
|
6. ORGANIZATIONAL MEETING ACTION ITEMS
|
|||||||||||||||||||||
|
6.1. Election of School Board Officers
Description:
Elect the office of Chair Elect the office of Vice Chair Elect the office of Treasurer Elect the office of Clerk |
|||||||||||||||||||||
|
6.2. Compensation Amounts for the Members of the Board of Education for 2025
Description:
$4500 per year Additional $500 stipend for Officers |
|||||||||||||||||||||
|
6.3. Clerk, Treasurer, and Chair as Signers on Checks Issued by the School District
|
|||||||||||||||||||||
|
6.4. The Use of Facsimile Signatures by the Clerk, Treasurer, and Chair as When Signing Checks Issued by the School District
|
|||||||||||||||||||||
|
6.5. Designation of Official Depositories for School District Funds
Description:
|
|||||||||||||||||||||
|
6.6. Designation of the Director of Finance and Operations, or Designee, to Deposit and/or Invest Surplus Funds
|
|||||||||||||||||||||
|
6.7. Designation of PMA Securities, LLC as the District’s Municipal Financial Advisor
|
|||||||||||||||||||||
|
6.8. Authorization of Director of Finance and Operations, or Designee, to Make Electronic Funds Transfers (EFT) on Behalf of the School District
|
|||||||||||||||||||||
|
6.9. Authorization of the Superintendent, or Designee, as Having the Authority, After Informing the School Board as to Such Actions, to Enter Contracts and Approve Payments on Behalf of the School District
|
|||||||||||||||||||||
|
6.10. Having No Local Newspaper, Designation of the Website for Shakopee Public Schools as the Record of Public Notices and Board Meeting Information
Description:
Public Notices
|
|||||||||||||||||||||
|
6.11. Designation of the Front Window at 1200 Shakopee Town Square (District Office) as the Official Posting Place for Regular and Special Meeting Notices
|
|||||||||||||||||||||
|
6.12. Designation of Squires, Waldspurger & Mace, P.A. as the School District’s Primary Law Firm
Description:
The School Board Chair and Superintendent, or designees, are the persons authorized to contact an attorney on behalf of the School District. Note: S, W & M will attend the January 27, 2025 school board meeting and have the opportunity to introduce themselves at this time to our school district. |
|||||||||||||||||||||
|
6.13. SCHOOL BOARD RESOLUTION: Designation of Superintendent Mike Redmond as the Identified Official with Authority (IOwA) for the MDE External User Access Recertification System
Description:
The Minnesota Department of Education (MDE) requires that School Districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Board recommends authorizing Mike Redmond to act as the Identified Official with Authority (IOwA) for Shakopee Public School District 0720-01. |
|||||||||||||||||||||
|
6.14. Designation of the Superintendent’s Designee, Learning, Teaching, & Equity Department Finance & Grants Specialist (Alison Johnson), as the Education Identity and Access Management (EDIAM) Security Manager
Description:
The EDIAM Security system manages user accounts and authorization to secure website systems for the Minnesota Department of Education (MDE), Professional Educator Licensing and Standards Board (PELSB), and P20W (SLEDS and ECLDS).
|
|||||||||||||||||||||
|
6.16. ‘Automatic’ Rescheduling of a School Board Work Session or Regular Meeting, that is Postponed on Short Notice due to Weather or Other Serious Event, from Monday to Two Days Later on Wednesday at the Same Start Time.
|
|||||||||||||||||||||
|
6.17. Use the 2025 IRS Mileage Rate as the Mileage Reimbursement Rate for ISD 720
Description:
The IRS mileage reimbursement rate for 2025 is $0.70 per mile.
|
|||||||||||||||||||||
|
6.18. Accept the 2025 School Board Meetings Calendar (work sessions, regular meetings, retreats, professional development, and committee meetings).
Description:
2025 School Board Meeting Calendar
|
|||||||||||||||||||||
|
7. ORGANIZATIONAL MEETING INFORMATION ITEM |
|||||||||||||||||||||
|
7.1. Committee Appointments for 2025 (to be finalized for approval at January 27, 2025 Board Meeting)
Description:
2024 Assignments
Three board members on each of the following committees:
|
|||||||||||||||||||||
|
8. INFORMATION
|
|||||||||||||||||||||
|
8.1. Crisis & Safety Planning General School Board Update
Presenter:
Jim Miklausich, Assistant Superintendent and Canon Christianson, District Crisis & Safety Coordinator
|
|||||||||||||||||||||
|
9. ACTION
|
|||||||||||||||||||||
|
9.1. Consideration of Approval for Clerical Employees Contract
Presenter:
Keith Gray, Director of Human Resources
Description:
Recommended Action: Approve the July 1, 2024-June 30, 2026, Clerical (Minnesota School Employees Association) Bargaining Unit Contract Agreement as presented.
Highlights of the Tentative Agreement Clerical Bargaining Unit Minnesota School Employees Association 2024-2026 Contract
The MSBA Method is used by most school districts. |
|||||||||||||||||||||
|
10. UPCOMING MEETINGS & IMPORTANT DATES
Description:
2025 School Board Calendar
December District E-Newsletter Athletics & Activities Latest Shakopee Events Latest City of Shakopee Developments & Events Winter City of Shakopee Magazine 2024/25 School Year Hub 2024/25 School Year Calendar Hub News Events Calendar Facility Rentals Hockey Day Minnesota Academies of Shakopee Saber Showcase @ Shakopee High School: Jan 15, 5 - 7pm Pearson Early Learning Center Winter Blues Event @ Pearson: Jan 23, 5-7pm 8th Grade Welcome Night (Future 9th Graders) @ Shakopee High School: Jan 28, 4-7pm |
|||||||||||||||||||||
|
10.1. MSBA Annual Conference
Presenter:
Jeff Smith
Description:
https://mnmsba.org/workshops-events/msba-leadership-conference/
|
|||||||||||||||||||||
|
11. ADJOURNMENT
|
