Public Meeting Agenda: June 16, 2025 at 7:00 PM - Regular Meeting

I. CALL TO ORDER

II. APPROVAL OF AGENDA

III. DISTRICT POINTS OF PRIDE

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are as follows:

Miles Gibson is a national student winner in the Grade 8 National Geography Challenge contest.

The Softball Team took 2^nd place in the 8AAA Section Tournament.

The Boys Golf Team set a new school record of 6 under with a combined score of 282 and a 1^st place win in Willmar.

Ellie Sticha took first place at the two-day Section Tournament at Headwaters Golf Course.

Both the Boys and Girls Golf Teams are Section Champions and earned a trip to the State Golf Tournament.

Lydia Oldenkamp is the Class AAA Track & Field True Team State Champion in the shot put.

The Central Lakes Conference Track & Field Meet saw many champions, all-conference performers and broken records:

Both the Boys and Girls Teams are CLC Champions
Individual CLC results include:
- Daniel Jackson - 1^st place in the 100m, also setting a CLC meet record and earning All-Conference Honors
- Trey Negen - 5^th place in the 100m, 6^th place in the 200m and earning All-Conference Honorable Mention
- Dane Olson - 6^th place in the 100m and earning All-Conference Honorable Mention
- Elliott Kent - 1^st place in the 400m and earning All-Conference Honors
- Matty Soderholm - 6^th place in the 1600m and earning All-Conference Honorable Mention
- Otto Anderson - 1^st place in the 110m Hurdles, 1^st place in the 300m Hurdles, 3^rd place in the High Jump and earning All-Conference Honors
- Rhett Granning - 6^th place in the 110m Hurdles, 5^th place in the High Jump and earning All-Conference Honorable Mention
- Gavin Schroeder - 6^th place in the 300m Hurdles and earning All-Conference Honorable Mention
- Adrian Miles - 1^st place in the Shot Put, 3^rd place in the Discus and earning All-Conference Honors
- Evan Kludt - 1^st place in the Long Jump, also setting a new school record, 3^rd place in the 200m, 3^rd place in the Triple Jump and earning All-Conference Honors
- Mac Heydt - 2^nd place in the Long Jump and earning All-Conference Honors
- Patrick Klecker - 6^th place in the Triple Jump and earning All-Conference Honorable Mention
- Austin Mohr - 1^st place in the Pole Vault and earning All-Conference Honors
- Dane Olson, Evan Kludt, Elliott Kent and Daniel Jackson - 1^st place in the 4x100m relay, also setting a CLC meet record and earning All-Conference Honors
- Mac Heydt, Trey Negen, Dane Olson and Daniel Jackson - 1^st place in the 4x200m relay, also setting a CLC meet record and earning All-Conference Honors
- Otto Anderson, Isaiah Jackson, Erick Bergerson and Elliott Kent - 1^st place in the 4x400m relay and earning All-Conference Honors
- Carter Rush, Kyle Jahner, Beau Nathe and Nick Hamann - 4^th place in the 4x800m relay and earning All-Conference Honorable Mention
- Payten Kor - 4^th place in the 100m, 4^th place in the 200m and earning All-Conference Honorable Mention
- Alison Krasky - 2^nd place in the 400m, 2^nd place in the Long Jump, 2^nd place in the Triple Jump and earning All-Conference Honors
- Emma Bassen - 5^th place in the 800m and earning All-Conference Honorable Mention
- Kasey Soderholm - 2^nd place in the 1600m and earning All-Conference Honors
- Quinn Hills - 6^th place in the 1600m and earning All-Conference Honorable Mention
- Johanna Kjolhaug - 1^st place in the 3200m and earning All-Conference Honors
- Emma Friday - 6^th place in the 3200m and earning All-Conference Honorable Mention
- Addison Gulbranson - 2^nd place in the 100m Hurdles and earning All-Conference Honors
- Kierra Ostendorf - 4^th place in the 100m Hurdles, 4^th place in the 300m Hurdles and earning All-Conference Honorable Mention
- Lydia Oldenkamp - 1^st place in the Shot Put, 3^rd place in the Discus and earning All-Conference Honors
- Kaija Schneider - 1^st place in the Long Jump, 2^nd place in the 100m, 3^rd place in the 200m and earning All-Conference Honors
- Elly Homelvig - 1^st place in the High Jump, 2^nd place in the 300m Hurdles, 5^th place in the 100m Hurdles and earning All-Conference Honors
- Kiera Christensen -4^th place in Discus, 4^th place in Pole Vault and earning All-Conference Honorable Mention
- Payten Kor, Alison Krasky, Esryn Dahl and Kaija Schneider - 2^nd place in the 4x200m relay and earning All-Conference Honors
- Shiloh Summer, Elly Homelvig, Kierra Ostendorf and Esryn Dahl - 3^rd place in the 4x200m and earning All-Conference Honorable Mention
- Mila Warzecha, Johanna Kjolhaug, Ainsleigh Lehmann and Kasey Soderholm - 4^th place in the 4x400m relay and earning All-Conference Honorable Mention
- Ainsleigh Lehmann, Emma Bassen, Evelyn Kuhnau and Anna Korynta - 2^nd place in the 4x800m relay and earning All-Conference Honors

The Track & Field Section Meet saw twelve Section 8AA records broken, three school records broken, 15 Individual Section Champions and 30 state qualifying performances

The Boys Track & Field Team walked away with its 4^th consecutive Section Championship, while the Girls Track & Field Team earned their 14^th consecutive Section Championship; both teams will advance to the State Meet
Individual Section winners, advancing to State include:
- Otto Anderson - 1^st place in the 110m Hurdles, also setting a Section Meet Record, 1^st place in the 300m Hurdles and 4^th place in the High Jump
- Daniel Jackson - 1^st place in the 100m, also setting a Section Meet Record
- Elliott Kent - 1^st place in the 400m, also setting a Section Meet Record
- Evan Kludt - 1^st place in the 200m, also setting a Section Meet Record and 1^st place in the Long Jump
- Austin Mohr - 4^th place in the Pole Vault
- Adrian Miles - 3^rd place in the Shot Put
- Dane Olson, Evan Kludt, Elliott Kent and Daniel Jackson - 1^st place in the 4x100m relay, also setting a Section Meet Record
- Dane Olson, Evan Kludt, Elliott Kent and Daniel Jackson - 1^st place in the 4x200m relay, also setting a Section Meet Record
- Otto Anderson, Erick Bergerson, Carter Rush and Isaiah Jackson - 3^rd place in the 4x400m
- Kaija Schneider - 2^nd place in the 100m and 1^st place in the Long Jump
- Alison Krasky - 1^st place in the 400m, also setting a Section Meet Record and 2^nd place in the Triple Jump
- Kasey Soderholm - 1^st place in the 800m, also setting a School Record and a Section Meet Record and 2^nd place in the 1600m
- Johanna Kjolhaug - 2^nd place in the 3200m
- Quinn Hills - 5^th place in the 3200m
- Addison Gulbranson - 2^nd place in the 100m Hurdles
- Elly Homelvig - 3^rd place in the 300m Hurdles and 3^rd place in the High Jump
- Lydia Oldenkamp - 1^st place in the Shot Put, also setting a Section Meet Record and 4^th place in the Discus
- Kiera Christensen - 5^th place in the Discus
- Payten Kor, Alison Krasky, Esryn Dahl and Kaija Schneider - 1^st place in the 4x100m relay, also setting a Section Meet Record
- Payten Kor, Alison Krasky, Esryn Dahl and Kaija Schneider - 1^st place in the 4x200m relay, also setting a Section Meet Record
- Emma Bassen, Johanna Kjolhaug, Mila Warzecha and Kasey Soderholm - 1^st place in the 4x400m relay
- Mila Warzecha, Ainsleigh Lehmann, Emma Bassen and Johanna Kjolhaug - 2^nd place in the 4x800m relay

IV. CONSENT AGENDA

Presenter: Rick Sansted

IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON MAY 19, 2025

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the May 19, 2025 regular board meeting.

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.

IV.B. APPROVE PAYMENT OF BILLS FOR MAY 2025

Presenter: Trevor Peterson

Description: BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for May 2025 will be presented when the number accurately reflects fiscal year 2024-2025 activities.

The listing of bills for payment is the last attachment to this agenda.

RECOMMENDATION:

The administration recommends the board approve the payment of bills for May 2025.

IV.C. APPROVE PERSONNEL RECOMMENDATIONS

Presenter: Jessie Hjelle

Description: BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.

RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.

IV.D. APPROVE SUBMISSION OF GRANT APPLICATIONS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:

Grant application to Statewide Health Improvement Grant (SHIP)/Horizon Public Health for $5,500 to purchase 5 bikes, smart locks, docking racks and On Bike Share App/Portal for automated cloud-based checkouts/returns.
Grant application to the MN Historical Society for $5,940 to help offset transportation costs for school districts in Greater Minnesota so that students can have equal access to MN historical sites.

RECOMMENDATION:

The administration recommends the school board approve the resolution to submit the grant applications and donation requests.

IV.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.

RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.

IV.F. APPROVE EXTENDED FIELD TRIPS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.

RECOMMENDATION:

The administration recommends that the school board approve the following extended field trip:

The HOSA program is requesting permission to travel to Nashville, TN on June 18-21, 2025 to compete in the International Leadership Conference.

IV.G. APPROVE FIRST READING OF DISTRICT POLICIES

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.

Policy 400 - Employee Resignation
Policy 401 - Equal Employment Opportunity
Policy 402 - Disability Nondiscrimination
Policy 403 - Discipline, Suspension and Dismissal of School District Employees
Policy 404 - Employment Background Checks
Policy 405 - Veteran’s Preference
Policy 406 - Public and Private Personnel Data
Policy 407 - Employee Right to Know - Exposure to Hazardous Substances
Policy 408 - Subpoena of a School District Employee

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.

RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.

IV.H. ADOPT DISTRICT POLICIES

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following policies received a first reading at the May 2025 board meeting:

- - Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
  - Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults
  - Policy 506 - District-Wide Student Discipline
  - Policy 806 - Crisis Management

RECOMMENDATION:

The administration recommends the board adopt Policies 414, 415, 506 and 806.

IV.I. APPROVE SCHOOL DISTRICT AGREEMENTS

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.

RECOMMENDATION:

The administration recommends the board approve the following agreement:

Amendment to a Lease Agreement between the City of Carlos and Alexandria Public Schools extending a work deadline from October 21, 2026 to October 21, 2031

IV.J. ADOPT RESOLUTION TO TERMINATE REGULAR SUBSTITUTE TEACHERS AND LONG-TERM SUBSTITUTE TEACHERS

Presenter: Jessie Hjelle

Description: BACKGROUND INFORMATION:

The following pages provide the resolution for termination of substitute teachers in the District. This is an annual action taken by the school board that is required as a result of Minnesota state statutes related to continuous contracts.

RECOMMENDATION:

The administration recommends the board adopt the resolution terminating regular substitute teachers and long-term substitute teachers.

IV.K. DESIGNATE IDENTIFIED OFFICIAL WITH AUTHORITY

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties.

RECOMMENDATION:

The administration recommends the board authorize Rick Sansted, ID: rsansted to act as the Identified Official with Authority (IOwA) for Alexandria Public School District 0206-01.

V. REPORTS/DISCUSSION ITEMS

V.A. FOOD AND NUTRITION SERVICES UPDATE

Presenter: Janeen Peterson

Description: BACKGROUND INFORMATION

Janeen Peterson, Food & Nutrition Services Director, will provide information on the FNS program in the school district. A question and answer time will be provided at the meeting.

No formal action is expected.

VI. ACTION ITEMS

VI.A. ACCEPT REPORT ON 2024-2025 DISTRICT OPERATIONAL PLAN END OF YEAR UPDATE

Presenter: Darcy Josephson

Description: BACKGROUND INFORMATION:

Darcy Josephson will provide an end of year update on the 2024-2025 District Operational Plan. The following pages provide further information.

RECOMMENDATION:

The administration recommends the board approve the summary of the 2024-2025 District Operational Plan as presented.

VI.B. APPROVE 2025-2026 FEES AND PRICES

Presenter: Trevor Peterson

Description: BACKGROUND INFORMATION:

The following pages provide comparison information for fees and prices associated with District Activities and Food & Nutrition Services.

RECOMMENDATION:

The administration recommends the board approve the summary of the 2025-2026 fees and prices as presented.

VI.C. APPROVE PRELIMINARY 2025-2026 BUDGET

Presenter: Trevor Peterson

Description: BACKGROUND INFORMATION:

The following pages provide the proposed preliminary budget for 2025-2026. Trevor Peterson will provide further information on the proposed budget. The administration developed the budget based on school board approved assumptions. The Budget/Facilities Committee has reviewed the proposal and is in support of its adoption. Further discussion will occur at the meeting.

RECOMMENDATION:

The administration recommends the board approve the 2025-2026 preliminary budget as presented.

VI.D. ADOPT RESOLUTION DETERMINING THE NECESSITY OF APPROVING A NEW REFERENDUM REVENUE AUTHORIZATION AND CALLING A SPECIAL ELECTION THEREON

Presenter: Rick Sansted

Description: BACKGROUND INFORMATION:

The following pages provide the resolution determining the necessity of approving a capital project levy authorization and calling a special election on November 4, 2025. The administration recommends the board approve the resolution as presented.

RECOMMENDATION:

The administration recommends the board approve the resolution determining the necessity of approving a capital project levy authorization and calling a special election thereon.

VII. COMMUNICATION ITEMS

Presenter: Rick Sansted

Description: INFORMATION

The district administrative team will provide informational updates to the board at the meeting.

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee.

Also, school board members will share information and other updates as appropriate.

VII.A. ADMINISTRATIVE TEAM

VII.B. SCHOOL BOARD MEMBER REPORTS

VII.C. SCHOOL BOARD COMMITTEE REPORTS

VII.D. ADDITIONAL FINANCIAL INFORMATION

VIII. DELEGATIONS AND INDIVIDUALS

IX. REVIEW SUPERINTENDENT EVALUATION SUMMARY

Presenter: Rick Sansted

Description: INFORMATION:

The board will discuss the summary of the superintendent evaluation. The Personnel/Negotiation Committee met with the superintendent on June 11, 2025 to review the summary report of the evaluation. There will be more discussion at the time of the meeting.

X. ADJOURNMENT

June 16, 2025 at 7:00 PM - Regular Meeting

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