March 17, 2025 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are as follows: Elementary Spelling Bees were held throughout the month of March. Grade level champions and runners up by school are:
10 DMS Math Team students competed at the Mathcounts Chapter Competition. The team of Brandon Malo, Joni Vanderheiden, PJ Vanderheiden and Michael Zhang advanced to the State competition, where they finished 17th overall. Individually, Ben Kolb qualified for the State competition, finishing 80th out of 131 students. Ning Zhang and Brody Adelman have been selected as this year’s ExCEL Award recipients for Alexandria Area High School. This award honors high school juniors who display excellence in community, education and leadership. The AAHS Math Team 9th-10th Team placed 1st at the Tri-College Competition at Moorhead State. Individually, Alex Rodriguez took 1st place, Joshua Makalinao took 2nd and Levi Preston took 4th. Marianna Peterson-Green took home 6th place out of 30 students at the MN State Brain Bee. Aven Schonberg and Libby Ehlert also place in the top 30. DECA students competed at the Minnesota State Career Development Conference with 48 students qualifying for ICDC competition. Results include:
Five middle school students were selected to participate in the Minnesota Band Director’s Association NW Region (NWMBDA) First/Second Year Honor Band this year. First year band students Daria Meinert, C.C. Hodges and Brayden Bjerke, as well as second year band students Alexis Dean and Bradley Travis will play with other students from the region on Saturday, April 26th at Horizon Middle School in Moorhead. Vocal Solo/Ensemble competition was held in February. Many AAHS students earned a Superior Rating:
Nolan Fettig took 1st place in his weight class at the Section Wrestling Tournament, while Landon Day took 2nd in his weight class. Both went on to participate in the State Wrestling Tournament. Molly Arola was named Section 8AA Girls Hockey Head Coach of the Year, while Jeff Doherty was named Section 8AA Girls Hockey Assistant Coach of the Year. The Boys Swim & Dive Team claimed the spot of Section 5A Swim & Dive Champions and went on to place 5th overall at the State Meet. Individually, Cooper Running was named Section 5A Swimmer of the Year, Kyler Kavanagh was named Section 5A Diver of the Year and many of the team’s participants qualified for State. State Meet results include:
Section Diving Coach of the Year was awarded to Aaron Rooney, while Kathy Walker earned the title of Section Swimming Coach of the Year. Boys Hockey Captain Niklas Schultz was selected for the Minnesota Wild Captain Spotlight. The Girls Basketball Team won the title of Section 8AAA Champions and went on to compete at the State Tournament. Hadley Thul has been named a candidate for MN Miss Basketball and was selected to the All State Team by the MN Girls Basketball Coaches Association. MaCee Linow, Allie Haabala and Chloe Scholl received an Honorable Mention selection to the All State Team. Hadley Thul, Allie Haabala and Chloe Scholl also received Academic All State honors. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING ON FEBRUARY 24, 2025
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the February 24, 2025 work session and regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR FEBRUARY 2025
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for February 2025. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR FEBRUARY 2025
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of February 28, 2025. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of February 2025. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.H. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the February 2025 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 205, 206, 207, 209, 210, 211, 212, 213, 214, 215 and 522. |
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IV.I. AWARD BIDS FOR PRIME VENDOR SERVICES
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Janeen Peterson, Food & Nutrition Services Director, received one bid for Prime Vendor contract and services for Alexandria Public Schools’ Food & Nutrition Services programs for the 2025-26 and 2026-27 school years with the option to roll over the contract for three one-year renewals. RECOMMENDATION: The administration recommends awarding the contract for Prime Vendor Services to Sysco Western, the only bidder, for the 2025-26 and 2026-27 school years with the option to renew for three one-year increments. |
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IV.J. APPROVE REQUEST TO ISSUE BIDS FOR AUDITING FIRM
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The administration is recommending the board approve advertising and accepting bids for Auditing Firms to conduct the school district’s annual audit. RECOMMENDATION: The administration recommends the board approve advertising for auditing firms. |
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IV.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreement:
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V. REPORTS/DISCUSSION ITEMS
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V.A. 6-12 MATH REVIEW UPDATE
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will share information about the 6-12 Math Review process. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. MILTONA ELEMENTARY SCHOOL UPDATE
Presenter:
Troy Wunderlich
Description:
BACKGROUND INFORMATION:
Troy Wunderlich will share highlights from the Miltona Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.C. GARFIELD ELEMENTARY SCHOOL UPDATE
Presenter:
Troy Wunderlich
Description:
BACKGROUND INFORMATION:
Troy Wunderlich will share highlights from the Garfield Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.D. CARLOS ELEMENTARY SCHOOL UPDATE
Presenter:
Troy Wunderlich
Description:
BACKGROUND INFORMATION:
Troy Wunderlich will share highlights from the Carlos Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.E. ALEXANDRIA EDUCATION FOUNDATION
Presenter:
Kelli Minnerath
Description:
BACKGROUND INFORMATION:
Kelli Minnerath will share highlights from the Alexandria Education Foundation and Cardinal Athletic Foundation. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VI.A. ADMINISTRATIVE TEAM
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VI.B. SCHOOL BOARD MEMBER REPORTS
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VI.C. SCHOOL BOARD COMMITTEE REPORTS
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VI.D. ADDITIONAL FINANCIAL INFORMATION
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VII. DELEGATIONS AND INDIVIDUALS
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VIII. ADJOURNMENT
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