November 20, 2023 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Coach Mike Empting was named Minnesota Vikings High School Coach of the Week in late October. Coaches are chosen each week based on their contribution on the football field, as well as the impact they make within their community and for their student-athletes. The Girls Cross Country Team earned the title of Section Champions and placed 3rd at the State Meet. Individually, Citori Halbe placed 2nd at Sections and took 6th at the State Meet, Jaelyn Miller placed 4th at Sections and participated in the State Meet and Quinn Hills 7th at Sections and participated in the State Meet. Other State participants include Anna Korynta, Bobbi Nichols, Kasey Soderholm and Brynn Cross. Tom Wilmesmeier placed 5th at the Boys Cross Country Section Meet and went on to participate in the State Cross Country Meet. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE SPECIAL BOARD MEETING ON OCTOBER 11, 2023, THE WORK SESSION ON OCTOBER 16, 2023 AND THE REGULAR BOARD MEETING ON OCTOBER 16, 2023
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the October 11, 2023 special board meeting and the October 16, 2023 work session and regular board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR OCTOBER 2023
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for October 2023. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR OCTOBER 2023
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of October 31, 2023. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of October 2023. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license. RECOMMENDATION: The administration recommends the board approve the personnel recommendations as presented on the following pages. |
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IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.G. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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IV.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.I. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.J. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the October 2023 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 509, 515, 537, 538, 539, 543, 550, 551, 560, 613 and 620. |
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IV.K. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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V. REPORTS/DISCUSSION ITEMS
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V.A. DISCOVERY MIDDLE SCHOOL UPDATE
Presenter:
Heather Timm
Description:
BACKGROUND INFORMATION:
Heather Timm will share highlights from Discovery Middle School. A question and answer time will be provided at the meeting. No formal action is expected. |
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V.B. NATIONAL DISTINGUISHED PRINCIPAL AWARD
Presenter:
Brendan Bogard
Description:
INFORMATION:
Lincoln Elementary School Principal, Brendan Bogart, was honored with the 2023 National Distinguished Principal Award. Mr. Bogart will share his experience and information about the program. No formal action is expected. |
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V.C. ALEXANDRIA POLICE DEPARTMENT AGREEMENT
Presenter:
Rick Sansted
Description:
INFORMATION:
During the 2023 Minnesota Legislative Session, Minnesota Statutes sections 121A.58 (Corporal Punishment) and 121A.582 (Student Discipline; Reasonable Force) were amended to restrict a School Resource Officer’s use of force in schools. The School Resource Officer program was suspended pending further clarification. Alexandria Police Department will continue a working relationship with Alexandria Public Schools. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. ACCEPT WORLD'S BEST WORKFORCE REPORT SUMMARY
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide an overview of the 2022-2023 World’s Best Workforce Report Summary. Under Minnesota Statutes, section 120B.11, school districts are to develop a World’s Best Workforce Annual Report and report summary for each school year. RECOMMENDATION: The administration recommends the board accept the 2022-2023 World’s Best Workforce Report Summary as presented. |
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VI.B. APPROVE FIRST READING OF 2024-2025 CURRICULUM AND PROGRAM MODIFICATIONS
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide an overview of the curriculum and program modifications being proposed at the Alexandria Area High School for the 2024-2025 school year. These modifications were developed and are being presented per district policy. The Curriculum/Policy Committee has reviewed and approved these changes. RECOMMENDATION: The administration recommends the board approve the first reading of modifications and course changes as presented. |
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VI.C. APPROVE 2022-2023 DISTRICT FINANCIAL AUDIT
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide a summary of the 2022-2023 financial audit to board members. The Executive Summary of the Financial Audit can be found on the following pages. RECOMMENDATION: The administration recommends the board approve the 2022-2023 Financial Audit as presented. |
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VI.D. ADOPT RESOLUTION ESTABLISHING COMBINED POLLING PLACES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
New legislation adopted in 2017 requires school districts to establish combined polling places annually by December 31. Amendments to Minnesota Statutes Section 205A.11 require school boards to annually designate, by resolution, combined polling places for stand-alone school district elections held in the following calendar year. The locations of these combined polling places have also been limited to those locations designated for use as a polling place by a county or a municipality. RECOMMENDATION: The administration recommends the board adopt the resolution combining polling places for multiple precincts and designating hours during which the polling places will remain open for voting for school district elections not held on the day of the statewide election. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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