November 21, 2022 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: The Girls Cross Country Team earned the title of Section AA Champions and placed 2nd at the State Meet. Individually, Citori Halbe placed 9th at State. The Boys Cross Country Team took home the title of Section AA Champions and placed 9th at the State Meet. Girls Soccer also claimed the title of Section Champions for 2022. The Robotics Team, Team 3313 Mechatronics, hosted 24 teams for the Northern MN Robotics Conference and became the Conference Champions. They also received the Chairman’s Award - honoring the team that best embodies the mission of FIRST and represents a model for other teams to emulate. |
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IV. CONSENT AGENDA
Presenter:
Rick Sansted
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IV.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 17, 2022 AND SPECIAL CANVASSING MEETING ON NOVEMBER 15, 2022
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the October 17, 2022 regular board meeting and the November 15, 2022 special canvassing meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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IV.B. APPROVE PAYMENT OF BILLS FOR OCTOBER 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for October 2022. |
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IV.C. APPROVE MONTHLY FINANCIAL REPORTS FOR OCTOBER 2022
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
The following pages provide a summary report of revenue and expenditures for the district as of October 31, 2022. RECOMMENDATION: The administration recommends the board approve the revenue and expenditures reports for the month of October 2022. |
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IV.D. APPROVE PERSONNEL RECOMMENDATIONS
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IV.D.1. EMPLOYMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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IV.D.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff members and pay them according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individuals named. |
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IV.D.3. ADDITIONAL POSITION REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following positions. The Personnel/Negotiation Board Committee supports the recommended additions:
RECOMMENDATION: The administration is recommending the board approve the staff positions as presented. |
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IV.D.4. RESIGNATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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IV.D.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests:
RECOMMENDATION: The administration recommends the board approve the leave requests. |
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IV.D.6. RETIREMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff member:
RECOMMENDATION: The administration recommends that the board approve the retirement of this individual as requested, with appreciation for her years of service to the district. |
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IV.D.7. TERMINATION
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
The administration recommends the following termination:
RECOMMENDATION: The administration recommends the board approve the termination. |
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IV.E. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications and donation requests. |
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IV.F. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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IV.G. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays. RECOMMENDATION: The administration recommends that the school board approve the following extended field trips:
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IV.H. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve all fundraising activities. RECOMMENDATION: The administration is recommending that the school board approve the following fundraisers:
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IV.I. APPROVE INDEPENDENT PROVIDER APPLICATION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Viking Sportsmen Inc. is applying to be the Independent Provider for the Alexandria Area High School and middle school National Archery in the School Program during the 2022-2023 school year. RECOMMENDATION: The administration recommends that the board approve Viking Sportsmen Inc. as the Independent Provider for the National Archery in the School Program for the 2022-2023 school year. |
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IV.J. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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IV.K. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the October 2022 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 409, 411, 412, 417, 418, 418, 420/540, 421/706.1, 422, 472, 603, 724 and 733. |
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IV.L. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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IV.M. APPROVE LETTER OF SUPPORT
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The Minnesota Department of Transportation (MnDOT) is accepting applications for assistance with Safe Routes to School Planning. This assistance will utilize federal and state funds to award to communities to help with planning. Part of the application process requires letters of support for our Safe Routes to School plans. The following page is a copy of our letter of support in this initiative. RECOMMENDATION: The administration recommends the school board approve the attached letter of support of our district’s application for Safe Routes to School Planning Assistance. |
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IV.N. APPROVE WORK AGREEMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
A tentative settlement was reached between the District and the following employee group:
The administration and the Personnel/Negotiations Committee are supportive of the agreement. RECOMMENDATION: The administration recommends the board approve the following:
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V. REPORTS/DISCUSSION ITEMS
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V.A. MILTONA ELEMENTARY SCHOOL UPDATE
Presenter:
Troy Wunderlich
Description:
BACKGROUND INFORMATION:
Troy Wunderlich will share highlights from the Miltona Elementary School. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI. ACTION ITEMS
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VI.A. ACCEPT WORLD'S BEST WORKFORCE REPORT SUMMARY
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide an overview of the 2021-2022 World’s Best Workforce Report Summary. Under Minnesota Statutes, section 120B.11, school districts are to develop a World’s Best Workforce Annual Report and report summary for each school year. RECOMMENDATION: The administration recommends the board accept the 2021-2022 World’s Best Workforce Report Summary as presented. |
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VI.B. APPROVE FIRST READING OF 2023-2024 CURRICULUM AND PROGRAM MODIFICATIONS
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide an overview of the curriculum and program modifications being proposed at the Alexandria Area High School for the 2023-2024 school year. These modifications were developed and are being presented per district policy. The Curriculum/Policy Committee has reviewed and approved these changes. RECOMMENDATION: The administration recommends the board approve the first reading of modifications and course changes as presented. |
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VI.C. APPROVE WORK AGREEMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:
A tentative settlement was reached between the District and the following employee group:
Jessie Hjelle, Human Resources Director, will provide an overview of the work agreement. The administration and the Personnel/Negotiations Committee are supportive of the agreement. RECOMMENDATION: The administration recommends the board approve the following:
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VI.D. AWARD OR REJECT BIDS FOR HVAC UPGRADES AT DISCOVERY MIDDLE SCHOOL
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide information about the bids received on November 3, 2022 for the HVAC System Upgrades at Discovery Middle School. RECOMMENDATION: The administration recommends approving the base bid from Masters Plumbing, Heating and Cooling, along with alternates 2 & 3B in the amount of $2,915,000. |
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VI.E. AWARD OR REJECT BIDS FOR HVAC UPGRADES AT GARFIELD ELEMENTARY SCHOOL
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide information about the bids received on November 3, 2022 for the HVAC System Upgrades at Garfield Elementary School. RECOMMENDATION: The administration recommends rejecting all bids. |
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VI.F. ADOPT RESOLUTION ESTABLISHING COMBINED POLLING PLACES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
New legislation adopted in 2017 requires school districts to establish combined polling places annually by December 31. Amendments to Minnesota Statutes Section 205A.11 require school boards to annually designate, by resolution, combined polling places for stand-alone school district elections held in the following calendar year. The locations of these combined polling places have also been limited to those locations designated for use as a polling place by a county or a municipality. RECOMMENDATION: The administration recommends the board adopt the resolution combining polling places for multiple precincts and designating hours during which the polling places will remain open for voting for school district elections not held on the day of the statewide election. |
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VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VII.A. ADMINISTRATIVE TEAM
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VII.B. SCHOOL BOARD MEMBER REPORTS
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VII.C. SCHOOL BOARD COMMITTEE REPORTS
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VII.D. ADDITIONAL FINANCIAL INFORMATION
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VIII. DELEGATIONS AND INDIVIDUALS
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IX. ADJOURNMENT
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