July 20, 2020 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. APPROVAL OF AGENDA
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III. DELEGATIONS AND INDIVIDUALS
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IV. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION
Rick Sansted will share with the board the "206 Points of Pride." The persons being recognized this month are: Advanced Placement scores were released this week. 67% of Alexandria students received a score of 3 or higher. 4 out of the 6 AP classes reported scores above the state average. Congratulations to the students who achieved these results even with our distance learning model. |
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V. CONSENT AGENDA
Presenter:
Rick Sansted
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V.A. APPROVE MINUTES OF THE REGULAR BOARD MEETING ON JUNE15, 2020
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide a copy of the minutes from the June 15, 2020 regular school board meeting. RECOMMENDATION: The administration recommends the board approve the minutes as printed. |
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V.B. APPROVE PAYMENT OF BILLS FOR JUNE 2020
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for June 2020 will be presented when the number accurately reflects fiscal year 2019-2020 activities. The listing of bills for payment is the last attachment to this agenda. RECOMMENDATION: The administration recommends the board approve the payment of bills for June 2020. |
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V.C. APPROVE PERSONNEL RECOMMENDATIONS
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V.C.1. EMPLOYMENT
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff and pay them according to salary schedules:
RECOMMENDATION: The administration recommends the board approve the employment agreements. |
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V.C.2. EMPLOYMENT - CO-CURRICULAR
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We recommend the board employ the following staff member and pay him according to the salary schedule: Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the employment of the individual named. |
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V.C.3. ADDITIONAL POSITION REQUESTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The district administration is recommending that the board approve the following position. The Personnel/Negotiation Board Committee supports the recommended addition:
RECOMMENDATION: The administration is recommending the board approve the staff position as presented. |
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V.C.4. RESIGNATIONS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received notice of resignation from the following staff members:
Co-Curricular Staff:
RECOMMENDATION: The administration recommends the board approve the resignation of the individuals named above. |
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V.C.5. LEAVE OF ABSENCE REQUESTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received the following Leave of Absence requests:
RECOMMENDATION: The administration recommends the board approve the leave requests as presented. |
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V.C.6. RETIREMENTS
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
We have received a letter of retirement from the following staff members:
RECOMMENDATION: The administration recommends that the board approve the retirement of these individuals as requested, with appreciation for their years of service to the district. |
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V.C.7. TERMINATION
Presenter:
Scott Heckert
Description:
BACKGROUND INFORMATION:
The administration recommends the following termination:
RECOMMENDATION: The administration recommends the board approve the termination. |
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V.D. APPROVE SUBMISSION OF GRANT APPLICATIONS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The administration recommends that the school board approve the submission of the following:
RECOMMENDATION: The administration recommends the school board approve the resolution to submit the grant applications. |
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V.E. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000. RECOMMENDATION: The administration recommends the school board approve the attached resolution accepting grants and donations to the school district. |
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V.F. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following pages provide suggested policy additions or policy revisions for first reading. Administration will review the policies at the meeting.
The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions. RECOMMENDATION: The administration recommends the board approve the first reading of the policies listed above. |
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V.G. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
The following policies received a first reading at the June 2020 board meeting:
RECOMMENDATION: The administration recommends the board adopt Policies 451, 526, 550, 551 and 565. |
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V.H. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:
Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers. RECOMMENDATION: The administration recommends the board approve the following agreements:
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VI. REPORTS/DISCUSSION ITEMS
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VI.A. CMETS UPDATE
Presenter:
Maureen Miller
Description:
INFORMATION:
Maureen Miller will share highlights from the Central Minnesota Telecommunications System (CMETS). A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.B. COMMUNITY ED/COMPASS UPDATE
Presenter:
Lynn Jenc
Description:
INFORMATION:
Lynn Jenc will share highlights from Community Education/Compass. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.C. TRANSPORTATION UPDATE
Presenter:
Scott Dahlin
Description:
BACKGROUND INFORMATION:
Scott Dahlin will share highlights from the Transportation Department. A question and answer time will be provided at the meeting. No formal action is expected. |
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VI.D. SCHOOL OPENING PLANS
Presenter:
Darcy Josephson
Description:
INFORMATION:
Darcy Josephson will share an update regarding school opening plans. A question and answer time will be provided at the meeting. No formal action is expected. |
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VII. ACTION ITEMS
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VII.A. APPROVE LONG-TERM MAINTENANCE REVENUE
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education. Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period. RECOMMENDATION: The administration recommends the board approve the LTFM revenue application as presented. |
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VII.B. APPROVE CAPITAL FACILITY BONDS
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Business Director Trevor Peterson will present information and the district’s recommendation regarding the Resolution Authorizing Issuance and Sale of $1,915,000 General Obligation Capital Facilities Bonds, Series 2020A. The following pages provide the resolution that the board needs to adopt to approve this action. RECOMMENDATION: The administration recommends the board approve the resolution as presented. |
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VII.C. AWARD OR REJECT BIDS FOR LINCOLN ELEMENTARY SCHOOL PARKING LOT UPGRADE AND RECONFIGURATION
Presenter:
Trevor Peterson
Description:
BACKGROUND INFORMATION:
Trevor Peterson will provide information about the bids received on July 20, 2020 for the parking lot upgrade and driveway reconfiguration at Lincoln Elementary School. RECOMMENDATION: The administration will bring forth a recommendation to award or reject the bid(s) based on the results of the bid opening. |
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VII.D. APPROVE FIRST READING OF 2020-2021 OPERATIONAL PLAN
Presenter:
Darcy Josephson
Description:
BACKGROUND INFORMATION:
Darcy Josephson will provide a summary of the 2020-2021 Operational Plan with board members. The following pages provide further information. The document will be presented at the August 17, 2020 meeting for a second reading. RECOMMENDATION: The administration recommends that the board approve the first reading of the 2020-2021 Operational Plan as presented. |
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VIII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION
The district administrative team will provide informational updates to the board at the meeting. The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. Also, school board members will share information and other updates as appropriate. |
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VIII.A. ADMINISTRATIVE TEAM
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VIII.B. SCHOOL BOARD MEMBER REPORTS
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VIII.C. SCHOOL BOARD COMMITTEE REPORTS
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VIII.D. ADDITIONAL FINANCIAL INFORMATION
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IX. ADJOURNMENT
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