January 7, 2025 at 6:00 PM - Special Meeting

1. Preliminary Actions

1.a. Call to Order.

1.b. Roll Call and Board Introductions

2. Discussion/Organizational Meeting Prep

2.a. Discussion of roles and responsibilities including in part:
Chair - Presides over meetings.  Meets regularly with the superintendent. Responds as the voice of the board. Creates meeting agendas with the superintendent. 
Vice-Chair - Presides over meetings in the chair's absence.  Meets with chair and superintendent to plan agendas.  Helps to respond to board member concerns.
Clerk - Signs all district documents as needed.
Treasurer - Serves on the Finance Advisory Council. 
 

2.b. Calendar Review, discuss adding notice "In case of inclement weather the meeting will be held the following day at the same time and place".  Discuss adding 1st Tuesday of the month for school finance/budget learning exclusively as needed.

2.c. Review of Policy 209 Code of Ethics

2.d. Review of Policy 208 Development, Adoption, and Implementation of Policies

2.e. Open conversation related to remaining agenda items.

3. Ceremonial Oath of Office

4. Election of Officers

4.a. Election of Chair for 2025
(brief recess to transition leadership)

4.b. Election of Vice Chair for 2025

4.c. Election of Clerk for 2025

4.d. Election of Treasurer for 2025

5. Recommended Action

5.a. Set board meeting schedule

5.b. Set compensation and mileage for board members for 2025

5.c. Consider designation of the official school district publication as Sun Thisweek for 2025

5.d. Consider designation of district legal counsel as Squires, Waldspurger and Mace; Ratwick, Roszak and Maloney; and Kennedy and Graven for 2025.  In partnership, the superintendent or designee and board chair are the only designees allowed to contact the district legal counsel.

5.e. Consider organizational matters related to business office functions

5.e.i     Designation of official depositories for school district funds & investments - recommend that the financial institutions as specified be designated as official depositories of the district for 2025 per Statute 123B.14, sub.4:  Wells Fargo Bank & Brokerage Services LLC, Fidelity Investments, US Bank System, PMA Financial Network Inc, Minnesota School District Liquid Asset Fund.

5.e.ii   Authorize the Executive Director of Business to use facsimile signatures for checks and use of last year’s plate.

5.e.iii  Authorize the Superintendent or Executive Director of Business to make short-term investments and to perform the duties of the Clerk and Treasurer.  

5.e.iv Authorize the Superintendent and the Executive Director of Business to lease, purchase and contract for goods and services within general budget categories. 

5.e.v Authorize the Superintendent or Executive Director of Business to utilize wire transfers of investments and payments.

6. Adjournment