June 23, 2026 at 6:00 PM - Regular Meeting

1. Call to Order

1.A. Presiding Officer establishes a quorum is present.

1.B. Notice of Posting:

1.C. Pledge of Allegiance- American and Texas Flags

2. Public comments/audience participation.

3. Superintendent's Report

3.A. District Reports

3.B. Contractor Reports

4. Executive/Closed Session

4.A. Personnel

4.B. Contracts

4.C. Employment

4.C.a. Review and consider the employment of administration.

4.C.b. Review and consider the employment of elementary teachers.

4.C.c. Review and consider the employment of JH/HS teachers.

4.D. Resignation(s)/Retirements(s)

4.D.a. Review and discuss the resignation of Terry Rogers.

5. Open Session

5.A. Personnel

5.B. Contracts

5.C. Employment

5.C.a. Review and consider the employment of administration.

5.C.b. Review and consider the employment of elementary teachers.

5.C.c. Review and consider the employment of JH/HS teachers.

5.D. Resignation(s)/Retirement(s)

5.D.a. Review, discuss, and consider for approval the resignation of Terry Rogers.

6. Consent Agenda

6.A. Minutes of the Meeting(s) of the Board.

7. Financial

7.A. Monthly Financial Report

7.B. Local Policy GKB-Donations (if any)

8. Budget Amendments

9. Discussion and Possible Action Items

9.A. Consideration of a proposed action to hire a law firm to represent the school district, and discussion about possible signing of an engagement letter by the President of the Board of Trustees.

9.B. Review, discuss, and consider for approval the refund request in the amount of $1237.90 for Steven Mason.

9.C. Review, discuss, and consider for approval the purchase of one new servers, two refurbished servers, and backup and disaster recovery solution.

9.D. Review, discuss, and consider for approval the purchase of classroom teacher computers with a transmitter and receiver that will allow easier access to boards.

9.E. Review, discuss, and consider the approval of the purchase of charging carts for the JH/HS campus.

9.F. Review, discuss, and consider for approval the purchase of phone system for classrooms.

9.G. Review, discuss, and consider approval for the District Administration to solicit RFQ (Request for Qualifications) for financial audit services.

9.H. Annual Review and discussion of Policy BBB (LOCAL): Elections
Verify the following information is correct in the policy: the number of board members, the length of board member terms and election schedule, the general election date for the district, and the methods of election and voting. Please closely review the method of voting specified. Generally, to be elected, a school board candidate must receive a plurality of votes. A plurality occurs when a candidate receives more votes than any other candidate for the office. A runoff is rarely required in an election decided by a plurality. A majority vote, on the other hand, requires a candidate to receive more than 50 percent of the vote (i.e., 50 percent plus one vote, not 51 percent). If an election requires a majority and no candidate receives more than 50 percent of the vote, a runoff election is required between the top two candidates. If your policy includes previous years in the Terms and Election Schedule section and you would like to update the policy to reflect only the current and future years, please contact your policy consultant.

9.I. Annual Review and discussion of Policy BE (LOCAL): Board Meetings
This policy includes important information about the district’s board meetings. At Regular Meetings and Agenda, verify that the following information is correctly reflected in the policy: the time for regular board meetings, the day of the week on which meetings are usually scheduled, and the deadlines for submitting items for inclusion on the agenda. In addition, please review the number of members required to call special or emergency meetings. If the district has also adopted board operating procedures, verify that this document is aligned with your policy.

9.J. Annual Review and discussion of Policy BED (LOCAL): Public Participation
This policy reflects important information relating to public participation during board meetings. Verify that the time limit specified for an individual’s comments to the board remains appropriate for your community. Confirm that the policy correctly reflects the district’s decision whether to receive public comments concerning subjects not posted on an agenda.

9.K. Annual Review and discussion of Policy BQ (LOCAL): Series, Planning and Decision-Making Process
This policy series meets legal requirements for the board to adopt a policy establishing districtand campus-level planning and decision-making processes. At least every two years, a district must evaluate the effectiveness of the district’s decision-making and planning policies, procedures, and staff development activities to ensure that they are effectively structured to positively impact student performance. In your biennial evaluation, check that the BQ(LOCAL) series provisions are still accurate and that the policy, related procedures, and staff development activities are effectively structured to positively impact student performance.

9.L. Annual Review and discussion of Policy CDA (LOCAL): Other Revenue: Investments
State law requires the board to review its investment policy and investment strategies at least annually. At Monitoring Market Prices, verify that the monitoring frequency is correct.

9.M. Annual Review and discussion of Policy CNA (LOCAL): Student Transportation
If your district will seek funding for transportation of students who live within two miles of their campus but would be subject to areas with hazardous traffic conditions or a high risk of violence if they walked to school, the board must approve a resolution, to be updated and renewed annually, with specific information about the hazardous conditions or areas with a high risk of violence. Sample resolutions can be found in the TASB Regulations Resource Manual, available through the Governance and Management Library in Policy Online® (TASB login required).

9.N. Annual Review and discussion of Policy DCB and DCE (LOCAL): Employment Practices
The DC series of policies outlines the district’s employment practices and generally includes the positions or job categories that the district employs either by Chapter 21 term contracts or by non-Chapter 21 contracts, if applicable. Review each policy and verify that the list of positions for which the district provides contracts is accurate.

9.O. Annual Review and discussion of Policy DIA (EXHIBIT): Freedom from Discrimination, Harassment, and Retaliation
This exhibit includes the contact information for the district’s Title IX coordinator to whom employees may make reports regarding prohibited discrimination, harassment, or retaliation against employees. The exhibit also includes the contact information for the district’s ADA/Section 504 coordinator to whom reports of discrimination based on disability may be directed. Check that the exhibit lists the correct name, position, address, email address, and phone number for these individuals. Districts must prominently display on their websites the required contact information for the Title IX coordinator.

9.P. Annual Review and discussion of Policy DMA (LOCAL): Required Staff Development
State law requires the board to annually review the professional development clearinghouse published by the State Board for Educator Certification and annually approve the district’s professional development plan.

9.Q. Annual Review and discussion of Policy DPB (LOCAL): Other Personnel Positions
State law requires the board to adopt a policy requiring a school counselor to spend at least 80 percent of the school counselor’s work time on duties that are components of a comprehensive school counseling program (CSCP). The law requires further action if the board determines that, because of staffing needs in the district or at a campus, a school counselor cannot spend 80 percent of work time on CSCP components. Additionally, the board is required to annually review DPB(LOCAL) to assess the district’s compliance with the policy. Each year, the district should identify any school counselors who will not spend 80 percent of their time on components of the CSCP, for appropriate action under the policy.

9.R. Annual Review and discussion of Policy EHBAF (LOCAL): Special Education: Video/Audio Monitoring
This policy on video and audio monitoring of special education classrooms and other settings includes the title of the administrator responsible for coordinating equipment delivery to campuses. Check that your district’s current policy reflects the correct title of the individual fulfilling this role. The TASB Regulations Resource Manual includes sample exhibits aligned with the recommended local policy text.

9.S. Annual Review and discussion of Policy EHBB (LOCAL): Gifted and Talented Students
Each year, the district should evaluate the effectiveness of the gifted and talented program, and the results of the evaluation shall be used to modify and update the district and campus improvement plans. The district shall include parents in the evaluation process and shall share the information with board members, administrators, teachers, school counselors, students in the gifted and talented program, and the community.

9.T. Annual Review and discussion of Policy EIA (LOCAL): Grading/Progress Reports to Parents
This policy includes important information about grade reports to parents and students. At Progress Reporting, check that the grade reporting period for report cards is correct. At Interim Reports, ensure that the information correctly reflects district practice for issuing interim progress reports. Be sure the grade reporting period matches any grade reporting period mentioned in EIC(LOCAL).

9.U. Annual Review and discussion of Policy EIC (LOCAL): Class Rank
This policy addresses the district’s class rank provisions. It is recommended that any changes to this policy be made during the summer with specific provision notes added for clarification. If your policy needs to be updated or if outdated provisions need to be removed, please contact your policy consultant. Review your policy for changes that might be needed due to the following:
Pre-AP® Course Designation: The College Board, which provides Pre-Advanced Placement (Pre-AP) courses, has notified districts that Pre-AP is a registered trademark and can only be used in relation to official College Board Pre-AP courses. During the 2021-22 school year, districts were required to cease using a “Pre-AP” label for courses that have not been approved by the College Board. If your district has not already revised its class rank or other policies accordingly, please contact your policy consultant.
Retaken Course Grades: State law permits parents to elect to have their student repeat a high school course in which the student was enrolled during the previous school year unless the district determines the student has met all requirements for graduation. Absent local policy, TEA guidance provides that the original passing grade must be retained. Contact your policy consultant for assistance with policy language that reflects the district’s option regarding the use of grades from retaken courses in the calculation of class rank and on the transcript.

9.V. Annual Review and discussion of Policy EIE (LOCAL): Retention and Promotion
This policy lists the standards for mastery for promotion to the next grade level. Review the promotion standards for grades 1-8 for accuracy.

9.W. Annual Review and discussion of Policy EIF (LOCAL): Graduation
This policy should reflect whether the district requires additional credits beyond the number mandated by the state for graduation under the foundation program, with or without an endorsement. Additionally, the policy should reflect whether the district awards credit for physical education substitutions, including those from an appropriate private or commercially sponsored program, and credit for participation in an approved community-based fine arts program. If the district needs to update these requirements, contact your policy consultant. Please note that specific course requirements, including specific course information related to endorsements, does not need to be listed in policy.

9.X. Annual Review and discussion of Policy FB (EXHIBIT)): Equal Education Opportunity
This exhibit includes the contact information for the district’s Title IX and ADA/Section 504 coordinators to whom students may make reports regarding prohibited discrimination, harassment, dating violence, and retaliation. Check that the exhibit lists the correct name, position, address, email address, and phone number for each coordinator and that the information in FB(EXHIBIT) matches that in FFH(EXHIBIT). Districts must prominently display on their websites the required contact information for the Title IX coordinator.

9.Y. Annual Review and discussion of Policy FD (LOCAL): Admissions
If a district chooses to prohibit homeschool students from participating in extracurricular activities through the district, it must adopt a policy indicating such. UIL has established a deadline of August 1 for districts. Please verify that FD(LOCAL) includes Students Not Enrolled if this is the district’s practice and contact your policy consultant if revisions are needed.

9.Z. Annual Review and discussion of Policy FDA (LOCAL): Interdistrict Transfers
State law permits the board, without entering into an interlocal agreement, to establish and operate a transportation system outside the district to transport enrolled students who reside outside the district. To do so, the board must have a policy, and the district must also certify that the performance and accountability standards in Education Code 34.007(a)(3)(B) are met for the preceding school year. Please contact your policy consultant if you need revisions to FDA(LOCAL).

9.AA. Annual Review and discussion of Policy FFA (LOCAL): Wellness and Health Services
Under federal law, each district that participates in the National School Lunch Program and/or the School Breakfast Program must adopt a wellness policy that includes goals for nutrition promotion and education, physical activity, and other school-based activities to promote student wellness, as well as nutrition guidelines for all foods available on school campuses. Each district should also develop a plan for implementing the wellness policy. Please note that the Texas Department of Agriculture requires a district to annually review its wellness policy and wellness plan to determine if changes are necessary. Under federal law, a formal assessment of progress is required at least once every three years.

9.AB. Annual Review and discussion of Policy FFAC (LOCAL): Medical Treatment.
This policy reflects current guidance from the Texas Department of State Health Services and common district practices. If not currently reflected in your policy, contact your policy consultant if the district purchases or provides any medication for students, including nonprescription medication in the district's athletic program, unassigned epinephrine delivery systems, opioid antagonists, or unassigned prescription asthma medication.

9.AC. Annual Review and discussion of Policy FFAF (LOCAL): Care Plans.
State law requires districts to adopt local policy for the care of students with food allergies at risk for anaphylaxis. FFAF(LOCAL), which meets this policy requirement, further requires that the district annually review its food allergy management plan and review individual care plans as needed or after an anaphylactic reaction at school. Check that the district has appropriate food allergy management plans in place as well as updated care plans for students with food allergies at risk for anaphylaxis. The TASB Regulations Resource Manual includes sample regulations aligned with the recommended local policy text.

9.AD. Annual Review and discussion of Policy FFC (EXHIBIT): Student Support Services.
Federal law requires each district to designate an appropriate employee as the district liaison for homeless children. Check that the correct name, position, address, and phone number are listed for this individual and that this information has been sent to TEA. For more information on designating a liaison or to designate your district's liaison, visit TEA's Texas Education for Homeless Children and Youth web page.
Please note that a district is also required to appoint and, pursuant to Education Code 33.904, notify TEA of the employee who serves as the district's foster care liaison officer. [See TEA's Designated Points of Contact for Students in Foster Care web page.]

9.AE. Annual Review and discussion of Policy FFG (LOCAL): Child Abuse and Neglect.
State law requires the board to annually review policies for reporting child abuse and to distribute the policies to all personnel at the beginning of each school year. This policy includes important information regarding the district’s required program to address child sexual abuse, trafficking, and maltreatment.

9.AF. Annual Review and discussion of Policy FFH (EXHIBIT): Freedom from Discrimination, Harassment, and Retaliation.
This exhibit includes the contact information for the district’s Title IX and ADA/Section 504 coordinators to whom students may make reports regarding prohibited discrimination, harassment, dating violence, and retaliation. Check that the exhibit lists the correct name, position, address, email address, and phone number for each coordinator and that the information in FFH(EXHIBIT) matches that in FB(EXHIBIT). Districts must prominently display on their websites the required contact information for the Title IX coordinator.



 

9.AG. Annual Review and discussion of Policy FM (LOCAL): Student Activities.
This policy includes the maximum number of absences related to extracurricular activities that a student will be allowed in a school year. Check that the number of absences allowed and the conditions under which the absences are permitted are still correct.
If a district chooses to prohibit homeschool students from participating in extracurricular activities through the district, it must adopt a policy indicating such. UIL has established a deadline of August 1 for districts. Please verify that FM(LOCAL) includes the cross reference to FD(LOCAL) if this is the district's practice and contact your policy consultant if revisions are needed.

9.AH. Annual Review and discussion of PolicyGKE (LOCAL): Business, Civic, and Youth Groups.
GKE(LOCAL) satisfies the state law requirement for a board policy to allow a principal to provide a representative of a patriotic society an opportunity to speak to students during the school day. The policy must give the principal discretion over the date and time and allow the principal to limit the presentation to 10 minutes on a single school day. The statute requires the board to adopt the policy at the beginning of each school year, and it is our understanding that continuing implementation of a previously adopted policy would meet that requirement.

10. Future Agenda Items

11. Adjournment