January 13, 2025 at 5:30 PM - Organizational Meeting

Description:  Board Chair in 2024, Mary Frantz will act as temporary chair.

Description:  The Ceremonial Oath of Office will be administered by the vice-chair,  as follows:
*. Re-elected board member: Mary Frantz
*  Newly elected board members: Charles Johnson, Jessica Mason
(All newly elected and re-elected board members may recite the oath as a group.  Forms will be signed individually)
(Official oath and acceptance documents have been signed by all re-elected and newly elected board members prior to this meeting)

Description:  The offices of:
a.  Chair
b.  Vice-Chair/Clerk
c.  Treasurer
Nominations for the various offices may be made by any member and do not require a second from another member.  The vote for each position must be public, not taken by secret ballot.  The newly elected chair will take over the meeting immediately following his/her election.

Description:  The following consent agenda items require board approval:

Description:  Name Old National Bank and PMA Financial Network.

Description:  (Roll call vote not necessary on this item)

Description:  All public notices will be posted on our district website and at our local libraries (Prior Lake & Savage).

Description:  Name the firm of Ehlers & Associates and PMA Financial Network as the school district financial consultants.

Description:  Name the law firms of
* Knutson, Flynn & Deans
* Ratwik, Roszak & Maloney P.A.
* Squires, Waldspurger & Mace, P.A.
* Dorsey & Whitney LLP
* Kennedy & Graven
as the school district legal counsel.  Only the Superintendent, Executive Director of Administrative Services, or their designated representatives are authorized to initiate contact with legal counsel on behalf of the school district.

Description:  Name the auditing firm of LB Carlson, formerly known as MMKR Certified Public Accountants as the school district auditing firm.

Description:  Name Tammy Fredrickson, Executive Director of Business Services, to perform the clerical duties of the Board Clerk, pursuant to Minnesota Statute 123B.14 and shall be named Assistant Board Clerk.

Description:  Authorize Dr. Michael Thomas, Superintendent of Schools and Tammy Fredrickson, Executive Director of Business Services, to lease, purchase and contract for goods and services within the budget as approved by the board, provided that any transaction in an amount exceeding the minimum amount for which bids are required, must first be authorized by the board and must fulfill other applicable requirements pursuant to Minnesota Statutes governing municipal contracting and that informal quotation be required when possible for all purchases exceeding $25,000.

Description:  Designate Michelle Cuka as the school district's Special Education Director, Jennie Zumbusch as the school district's Federal Programs Coordinator, Dan Edwards as District LEA (ESEA Programs), and Emily Herman as Data Practices Compliance Officer.

Description:  Delegate Tammy Fredrickson, Executive Director of Business Services, the authority to make electronic transfers and in addition, the appropriate documentation, including written confirmation from the financial institution and proper request and approval form for the transfer, shall be retained by the Executive Director of Business Services.

Description:  Direct the administration to publish the "Annual Notification of Rights, Protection and Privacy of Student Records" on the Public Notice page on the district website.

Description:  The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The IOwA will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. Your school board or equivalent governing board must designate an IOwA to authorize user access to State of Minnesota Education secure websites for your organization. This EDIAM board resolution must be completed and submitted to the Minnesota Department of Education annually, as well as any time there is a change in the assignment of the Identified Official with Authority. It is strongly recommended that only one person at the local education agency or organization (the Superintendent) is designated as the IOwA. The IOwA will grant the IOwA Proxy role(s).The board is recommended to authorize Dr. Michael Thomas to act as the Identified Official with Authority (IOwA) for Prior Lake-Savage Area Schools 0719-01.

Description: 

The board chair will recommend appropriate compensation prior to board action. Current 2024 compensation is as follows:  $6,000 per year, plus $20 per meeting for official standing committee assignments, district wide committee assignments, and external committees and agency representatives (unless compensated by agency), as appointed by the chair with the exception of certified negotiator, which will be compensated at $50 per meeting. The board chair will receive an additional $500, the board vice-chair/clerk will receive an additional $300 and the board treasurer will receive an additional $300 for service during the year. School board member compensation shall be paid semi-annually at the request of the individual member. Committee meeting reimbursement shall be paid once at the completion of the year of service. The board is requested to set the compensation for 2025.

Description:  Board members will be assigned membership on board committees.  A motion/second is requested to approve all board committee assignments for 2025 as proposed.   A copy of the policy is attached.

Description:  The board is requested to discuss the meeting and procedures format in terms of Board/Administrative Reports new business, meeting location, meeting start times, handouts, agendas, time designations, presentations. treasurer's report, consent agenda, Laker Pride/Special Recognition/Showcase, comments and requests from visitors in the open forum, voting on issues presented for the first time, building reports, etc. The board will hold one regular meeting and one study session per month with both meetings being open to the public.

Description:  The board is requested to discuss any in-service wishes for the year.
* Board Development 
* June Board Retreat
Additional board study sessions will be scheduled if needed.