October 6, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting
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1. Call to Order |
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of the minutes for the Village Board Meeting and the Special Board Meeting of the Board of Trustees on Tuesday, September 8, 2026.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. Finance Management Reports:
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8.A. Finance Report in the amount of $2,701,805.52
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8.B. Warrant List #200577, dated September 30, 2026, in the amount of $2,410,193.82.
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9. Village President's Report
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9.A. Status report regarding: Updated letter of intent, grocery store lease and economic incentive / redevelopment agreement for the renovation and use of the 615 South 5th Avenue building as a grocery store (Joseph's Fresh Markets, LLC d/b/a Living Fresh Market). THIS IS FOR DISCUSSION ONLY – NO ACTION TO BE TAKEN AT THE OCTOBER 6, 2026 VILLAGE BOARD MEETING.
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10. Public Comments:
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11. Village Manager's Report(s):
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
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11.B. Status Report regarding: A Request for Approval of Waiver of Formal Competitive Bid Process and Authorization to Approve Payment of Solicited Bid/Quote submitted by Provident Industries, LLC of Chicago, Illinois in the amount of $180,992.69 for the Exterior Façade Renovation, Painting & Masonry Project at 615 S. 5th Avenue (Grocery Store). See Staff Memorandum dated October 2, 2026. Source of Funds: Madison TIF to be reimbursed by DCEO Grant (Motion listed under Omnibus portion of the Agenda).
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11.C. Status Report regarding: A discussion of 2026 Real Estate Tax Levy Approval Process and Adoption Schedule for 2026 Tax Levy, 2026 / 2027 Budget Amendment Process and 2027 / 2028 Annual Budget Process (No Village Board Action Required at the October 6, 2026 Village Board Meeting). See Village Attorney Memo dated September 30, 2026 with copies of:
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11.C.1) Notice of proposed real estate tax levy public hearing for the Village of Maywood for the year 2026.
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11.C.2) Agenda for Truth in Taxation public hearing on the proposed 2026 real estate tax levy.
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11.C.3) Resolution determining the estimated Village of Maywood real estate tax levy for year 2026.
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11.C.4) Ordinance of the board of Trustees of the Village of Maywood, Cook County, Illinois, providing for the levy, assessment and collection of taxes for the year 2026 tax levy, with certification of compliance with truth in taxation law.
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11.C.5) Village Attorney Memorandum - Tentative Village of Maywood fiscal adoption schedule for the 2026 Real Estate tax levy and proposed fiscal year 2027/2028 annual operating budget, dated September 30, 2026.
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11.D. Status Report regarding: An ordinance approving a zoning map amendment changing the zoning designation for the property located at 1200 Madison Street from R-4 multi-family residential to C-2 pedestrian-oriented commercial-German Guerrero Gonzalez on behalf of Caseras LLC dba Caseras. See Village Attorney Memo dated September 30, 2026. (Ordinance listed under the Omnibus portion of the agenda.
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11.E. Status Report regarding: A resolution approving and authorizing the execution of an intergovernmental agreement by and between the Village of Maywood and the Metropolitan Water Reclamation District of Greater Chicago for the design, construction, operation, and maintenance of the 2027 Green Alley improvement project in Maywood, Illinois (Cost sharing for 2027 GREEN ALLEY IMPROVEMENT PROJECT). See Village Attorney Memorandum dated September 30, 2026 and Village Engineer Memorandum dated September 23, 2026. Source of Funds: Grant Funding and General Funds. (Resolution listed under the Omnibus portion of the Agenda).
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11.F. Status Report regarding: A discussion of the Code Department’s proposal to transition from TPI to B&F Consulting to perform plan and permit reviews, plumbing, electrical and fire inspections and to provide the Department with on-site professional support, enhancement capabilities and direct access to specialized services. (No Village Board action required at the October 6, 2026 Village Board meeting). See Staff Memorandum dated September 28, 2026, and related attachments submitted by TPI Building Code Consultants of South Elgin, Illinois.
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11.G. Status Report regarding: A request for approval of waiver of formal competitive bid process and authorization to approve expenditures for a project by Verde Energy Efficiency Experts, LLC of Chicago, Illinois regarding an energy efficiency assessment for Village-owned properties project, which project is valued at $242,262.92, including incentives totaling $71,467.75, for total expenditures in the amount of $170,795.17 by the Village. See Village Staff Memorandum dated September 30, 2026. Source of Funds: Madison TIF, as applicable for properties within TIF District Boundaries, and from general funds and other funding sources, subject to reimbursement by DCEO BC220031 Black Caucus Grant. (Motion listed under the Omnibus portion of the agenda).
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11.H. Status Report regarding: A request for authorization to approve formal bid waiver and approve payment of solicited bid/quote submitted by Master Guys Demolition Inc. of Hickory Hill, Illinois on September 14, 2026, in an amount not to exceed $98,500.00 to complete previously approved demolition of properties located at 1112 S. 6th Avenue, 828 S. 18th Avenue, and 611 S. 20th Avenue. See staff memorandum dated September 30, 2026. Source of funds: Stronger Communities Program (SCP) Grants. (Motion listed under the Omnibus portion of the Agenda).
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12. Village Attorney Report:
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12.A. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.A.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.A.1)a. Public Meeting Date: February 21, 2024.
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12.A.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.A.1)c. Anticipated Public Hearing Date: TBD
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12.A.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office |
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12.A.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.A.2)a. Public Meeting Date: April 30, 2024.
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12.A.2)b. Anticipated Joint Board of Review Meeting Date: TB
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12.A.2)c. Anticipated Public Hearing Date: TBD
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12.A.2)d. TIF Plan will be made available to the public by TBD
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12.A.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.A.3)a. Public Meeting Date: February 21, 2024.
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12.A.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.A.3)c. Anticipated Public Hearing Date: TBD
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12.A.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.
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12.A.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.A.4)a. Public Meeting Date: April 30, 2024.
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12.A.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.A.4)c. Anticipated Public Hearing Date: TBD
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12.A.4)d. TIF Plan will be made available to the public by TBD
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12.B. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.C. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
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13. Trustee Committee Reports: None
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13.A. Community Policing & Public Safety Committee
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13.B. Engagement & Communications Committee
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13.C. Fiscal Accountability & Government Transparency Committee
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13.D. Infrastructure & Sustainability Committee
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13.E. Ordinance & Policy Committee
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13.F. Planning & Development Committee
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14. VILLAGE BOARD AGENDA ITEMS
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15. Omnibus Agenda Items:
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15.A. Motion to Approve the Monthly Financial Report in the amount of $2,701,805.52
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15.B. Motion to Approve the Warrant List #200577 dated September 30, 2026, in the amount of $2,410,193.82.
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15.C. Motion to Approve Waiver of Formal Competitive Bid Process and Authorization to Approve Payment of Solicited Bid/Quote submitted by Provident Industries LLC of Chicago, Illinois in the amount of $180,992.69 for the Exterior Façade Renovation, Painting & Masonry Project at 615 S. 5th Avenue (Grocery Store).
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15.D. Motion to approve an ordinance approving a zoning map amendment changing the zoning designation for property located at 1200 Madison Street from R-4 multi-family residential to C-2 pedestrian-oriented commercial-German Guerrero Gonzalez on behalf of Caseras LLC dba Caseras.
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15.E. Motion to approve a Resolution approving and authorizing the execution of an intergovernmental agreement by and between the Village of Maywood and the Metropolitan Water reclamation District of Greater Chicago for the design, construction, operation, and maintenance of the 2027 Green Alley improvement Project in Maywood Illinois (Cost sharing for 2027 Green Alley Improvement Project).
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15.F. Motion to approve request for approval of waiver of formal competitive bid process and authorization to approve expenditure for a project by Verde Energy Efficiency Experts, LLC of Chicago, Illinois regarding an energy efficiency assessment for village-owned properties project, which project is valued at $242,262.92, and includes incentives totaling $71,467.75, for total expenditures in the amount of $170,795.17 by the Village of Maywood.
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15.G. Motion to approve a request for authorization to approve formal bid waiver and approve payment of solicited bid/quote submitted by Master Guys Demolition Inc. of Hickory Hill, Illinois on September 14, 2026 in an amount not to exceed $98,500.00 to complete previously approved demolition of properties located at 1112 S. 6th Avenue, 828 S. 18th Avenue, and 611 S. 20th Avenue.
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16. New Business Agenda Item(s):
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17. Old Business Agenda Item(s): None
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18. Board of Trustees Comments/Information
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19. For Information Only
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11))
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))
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20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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