September 8, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting
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1. Call to Order |
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of the minutes for the Village Board Meeting and the Special Board Meeting of the Board of Trustees on Monday, August 24, 2026.
Attachments:
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. Finance Management Reports:
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8.A. Finance Report in the amount of $3,029,653.95
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8.B. Warrant List #200576, dated September 2, 2026, in the amount of $3,970,745.21.
Attachments:
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9. Village President's Report
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9.A. Status Report regarding: Updated Letter of Intent, Grocery Store Lease and Economic Incentive / Redevelopment Agreement for the Renovation and Use of the 615 South 5th Avenue Building as a Grocery Store (Joseph's Fresh Markets, LLC d/b/a Living Fresh Market). THIS IS FOR DISCUSSION ONLY – NO ACTION TO BE TAKEN AT THE SEPTEMBER 8, 2026 VILLAGE BOARD MEETING.
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10. Public Comments:
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11. Village Manager's Report(s):
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
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11.B. Status Report regarding: A Request for Approval of Waiver of formal Competitive Bid Process and Authorization to Approve Payment of Solicited Bid/Quote submitted August 4, 2026 from Motorola Solutions in the amount of $33,750.00 for the annual subscription services for the Maywood Police Department’s fifteen fixed License Plate Reader (LPR) systems. See Staff Memorandum dated August 18, 2026. Source of Funds: General Fund (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.C. Status Report regarding: A Request for Authorization to Approve Payment of Solicited Bid/Quote submitted July 1, 2026 from Lexipol LLC of Dallas, TX in the amount of $13,561.12 for the annual cost of providing the Maywood Police Department with its Law Enforcement Policy Manual and Daily Training Bulletins. See Staff Memorandum dated August 18, 2026. Source of Funds: General Fund (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.D. Status Report regarding: A Request for Approval of Waiver of formal Competitive Bid Process and Authorization to Approve Payment of Invoice No. 2268 dated August 17, 2026 from F3 Plumbing of Lombard, Illinois in the amount of $33,878.00 for emergency water main break repairs at 248 S. 21st Avenue. See Staff Memorandum dated August 24, 2026. Source of Funds: General Fund (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.E. Status Report regarding: A Request for Approval of Waiver of formal Competitive Bid Process and Authorization to Approve Payment of Invoice No. 764197 dated May 27, 2026 from Fireground Supply of Plainfield, Illinois in the amount of $32,388.00 for new firefighting protective clothing. See Staff Memorandum dated July 29, 2026. Source of Funds: General Fund (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.F. Status Report regarding: A Request to Approve the Acceptance of a Solicited Bid/Quote dated July 30, 2026 from Fox Valley Fire & Safety of Elgin, Illinois in the amount of $7,698.00 for the inspection, repair, maintenance, testing and operation of the Village’s water-based fire suppression system at Village Hall. See Staff Memorandum dated August 25, 2026. Source of Funds: General Fund (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.G. Status Report regarding: A request for authorization to install one or more Autism Awareness/Autistic Child Area signs within the 1600 block of 16th Avenue, subject to review and placement by the Department of Public Works and the Police Department to ensure appropriate visibility and compliance with applicable traffic signage standards. See Staff Memorandum dated August 28, 2026. Source of Funds: General Funds (Department of Public Works Operating Budget). (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.H. Status Report regarding: A Request for Authorization to Approve a Solicited Bid/Quote dated July 30, 2026 from Global Systems, Inc. d/b/a Global Video Surveillance in the amount of $7,800.00 to upgrade existing coaxial network infrastructure at 801 South 5th Avenue to a high-speed fiber network. See Staff Memorandum dated July 30, 2026. Source of Funds: General Fund (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.I. Status Report regarding: A Request to Commit to the Funding and Completion of a full Village of Maywood Bike and Pedestrian Plan by December 31, 2027. See Staff Memorandum dated August 28, 2026. (Motion listed under the Omnibus portion of the Agenda).
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11.J. Status Report regarding: A Request for Approval of Bid Waiver and Authorization to Accept a Proposal from Goldhammer Fence LLC for the Purchase and Installation of Fencing for Four (4) Basketball Courts at Conner Heise Park at a Cost of $122,000 (replaces authorization given at May 5, 2026 meeting in the amount of $95,400 due to changes in Scope of Work). Source of Funds: General Funds. See Staff Memorandum dated July 29, 2026. (Motion Listed under the Omnibus portion of the Agenda).
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11.K. Status Report regarding: A RESOLUTION IN SUPPORT OF AN ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) GRANT APPLICATION FOR BICYCLE AND PEDESTRIAN IMPROVEMENTS ON 9TH AVENUE. An ITEP grant would help fund improvements to bicycle and pedestrian facilities on 9th Avenue between Roosevelt Road and the Illinois Prairie Path. See Staff Memorandum dated August 28, 2026. (Motion listed under the Omnibus portion of the Agenda).
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11.L. Status Report regarding: A resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for the furnishing of professional design engineering services for the 2027-2028 lead water service replacement project in Maywood, Illinois. See Village Engineer Memoranda dated August 27 and August 20, and the Village Attorney Memorandum dated September 2, 2026. Source of Funds: IEPA Loan (Motion listed under the Omnibus portion of the Agenda).
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11.M. Status Report regarding: A resolution authorizing and approving the execution of a low bid response and agreement between the Village of Maywood and SKC Construction, Inc. in the amount of $25,600.00 to complete the 2026 crack filling program and authorizing the expenditure of Madison Street / Fifth Avenue tax increment financing district funds and other available village funds to pay for the work. See Village Attorney Memo dated September 2, 2026, and Village Engineer Memo dated August 27, 2027. Source of Funds: Madison Street/5th Avenue TIF Funds and General Corporate Funds. (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.N. Status Report regarding: A resolution approving an easement agreement between the Village of Maywood and Bond Drug Company of Illinois for the installation and maintenance of a village gateway sign at 100 West Lake Street in Maywood, Illinois (Walgreens). See Village Attorney Memo dated September 2, 2026. (Motion listed under the Omnibus portion of the Agenda).
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11.O. Status Report regarding: A Request to Approve various competitive bids related to Work on the 615 S. 5th Avenue Grocery Store Project for Grocery Store Décor, Sprinkler Restart, Grocery Lot Paving, HVAC System, and Refurbishing and Painting of Cases by accepting the following lowest responsive bids: Grocery Store Décor: Mainstreet Retail Solutions in the amount of $123,136.00; Sprinkler Restart: Fox Valley Fire and Safety in the amount of $6,232.00; Grocery Lot Paving: Provident Industries LLC in the amount of $95,850.00; HVAC System Work: Provident Industries LLC in the amount of $279,126.68; and Refurbishing and Painting of Cases: Mainstreet Retail Solutions in the amount of $14,092.00. Total cost of awarded bids: $518,436.68. See Staff Memorandum dated September 2, 2026. Source of Funds: Madison Street/5th Avenue TIF to be reimbursed by DCEO Grocery Store Grant. (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.P. Status Report regarding: A Request to Approve a Proposal from ComEd in the amount of $103,812.41 to Move and Reinstall Two (2) Electric Poles located at 1100 S. 11th Avenue. See Staff Memorandum dated September 1, 2026. Source of Funds: Black Caucus Grant. (Motion listed under the Omnibus portion of the Agenda).
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12. Village Attorney Report:
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12.A. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.A.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.A.1)a. Public Meeting Date: February 21, 2024.
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12.A.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.A.1)c. Anticipated Public Hearing Date: TBD
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12.A.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office |
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12.A.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.A.2)a. Public Meeting Date: April 30, 2024.
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12.A.2)b. Anticipated Joint Board of Review Meeting Date: TB
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12.A.2)c. Anticipated Public Hearing Date: TBD
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12.A.2)d. TIF Plan will be made available to the public by TBD
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12.A.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.A.3)a. Public Meeting Date: February 21, 2024.
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12.A.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.A.3)c. Anticipated Public Hearing Date: TBD
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12.A.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.
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12.A.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.A.4)a. Public Meeting Date: April 30, 2024.
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12.A.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.A.4)c. Anticipated Public Hearing Date: TBD
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12.A.4)d. TIF Plan will be made available to the public by TBD
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12.B. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.C. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
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13. Trustee Committee Reports: None
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13.A. Community Policing & Public Safety Committee
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13.B. Engagement & Communications Committee
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13.C. Fiscal Accountability & Government Transparency Committee
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13.D. Infrastructure & Sustainability Committee
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13.E. Ordinance & Policy Committee
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13.F. Planning & Development Committee
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14. VILLAGE BOARD AGENDA ITEMS
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15. Omnibus Agenda Items:
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15.A. Motion to Approve the Monthly Financial Report in the amount of $3,029,653.95
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15.B. Motion to Approve the Warrant List #200576 dated September 2, 2026, in the amount of $3,970,745.21.
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15.C. Motion to Approve Request for Waiver of formal Competitive Bid Process and Authorization to Approve Payment of Solicited Bid/Quote dated August 4, 2026 from Motorola Solutions in the amount of $33,750.00 for the annual subscription services for the Maywood Police Department’s fifteen fixed License Plate Reader (LPR) systems.
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15.D. Motion to Approve Authorization of Payment of Solicited Bid/Quote dated July 1, 2026 from Lexipol LLC of Dallas, TX in the amount of $13,561.12 for the annual cost of subscription services for providing the Maywood Police Department with its Law Enforcement Policy Manual and Daily Training Bulletins.
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15.E. Motion to Approve Request for Waiver of formal Competitive Bid Process and Authorization to Approve Payment of Invoice No. 2268 dated August 17, 2026 from F3 Plumbing of Lombard, Illinois in the amount of $33,878.00 for emergency water main break repairs at 248 S. 21st Avenue.
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15.F. Motion to Approve Request for Waiver of formal Competitive Bid Process and Authorization to Approve Payment of Invoice No. 764197 dated May 27, 2026 from Fireground Solutions of Plainfield, Illinois in the amount of $32,388.00 for firefighting protective gear.
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15.G. Motion to Approve the Acceptance of a Solicited Quote dated July 30, 2026 from Fox Valley Fire & Safety of Elgin, Illinois in the amount of $7,698.00 for the inspection, repair, maintenance, testing and operation of the Village’s water-based fire suppression system at Village Hall.
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15.H. Motion to Authorize the Installation of one or more Autism Awareness/Autistic Child Area signs within the 1600 block of 16th Avenue, subject to review and placement by the Department of Public Works and the Police Department to ensure appropriate visibility and compliance with the applicable traffic signage standards.
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15.I. Motion to Accept and Approve a Solicited Bid/Quote dated July 30, 2026 from Global Systems, Inc. d/b/a/ Global Video Surveillance in the amount of $7,800.00 to upgrade existing coaxial network infrastructure at 801 South 5th Avenue to a high-speed fiber network.
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15.J. Motion to Commit to the Funding and Completion of a full Village of Maywood Bike and Pedestrian Plan by December 31, 2027. See Staff Memorandum dated August 28, 2026.
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15.K. Motion to Waive Competitive Bidding and to Authorize the Acceptance of a Proposal from Goldhammer Fence LLC for the Purchase and Installation of Fencing for Four (4) Basketball Courts at Conner Heise Park at a Cost of $122,000.
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15.L. Motion to Approve A resolution in support of an Illinois Transportation Enhancement Program (ITEP) grant application for bicycle and pedestrian improvements on 9th Avenue.
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15.M. Motion to Approve A resolution authorizing the approval and execution of an agreement between the village of Maywood and the Edwin Hancock Engineering Company for the furnishing of professional design engineering services for the 2027-2028 lead water service replacement project in Maywood, Illinois.
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15.N. A resolution authorizing and approving the execution of a low bid response and agreement between the village of Maywood and SKC Construction, inc., in the amount of $25,600.00 to complete the 2026 crack filling program and authorizing the expenditure of Madison Street / Fifth Avenue tax increment financing district funds and other available village funds to pay for the work.
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15.O. A resolution approving an easement agreement between the Village of Maywood and Bond Drug Company of Illinois for the installation and maintenance of a village gateway sign at 100 West Lake Street in Maywood, Illinois (Walgreens).
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15.P. Motion to Approve various competitive bids related to Work on the 615 S. 5th Avenue Grocery Store Project for Grocery Store Décor, Sprinkler Restart, Grocery Lot Paving, HVAC System, and Refurbishing and Painting of Cases by accepting the following lowest responsive bids: Grocery Store Décor: Mainstreet Retail Solutions in the amount of $123,136.00; Sprinkler Restart: Fox Valley Fire and Safety in the amount of $6,232.00; Grocery Lot Paving: Provident Industries LLC in the amount of $95,850.00; HVAC System Work: Provident Industries LLC in the amount of $279,126.68; and Refurbishing and Painting of Cases: Mainstreet Retail Solutions in the amount of $14,092.00. Total cost of awarded bids: $518,436.68.
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15.Q. Motion to Approve a Proposal from ComEd in the amount of $103,812.41 to Move and Reinstall Two (2) Electric Poles located at 1100 S. 11th Avenue.
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16. New Business Agenda Item(s):
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17. Old Business Agenda Item(s): None
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18. Board of Trustees Comments/Information
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19. For Information Only
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11))
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))
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20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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