June 9, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Village Board Meeting of the Board of Trustees on Tuesday, May 7, 2026.
 

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. COMMITTEE OF THE WHOLE AGENDA ITEMS

8. Finance Management Reports:

8.A. Finance Report in the amount of $2,189,705.83.

8.B. Warrant List #200573, dated May 31, 2026, in the amount of $2,992,166.42.

9. Village President's Report

9.A. Status Report regarding: Request for Authorization for the Acting Village Manager to Execute Contracts with Security Vendors, Promoter /  Performer / Music and Entertainment Vendors and Other Necessary Contractors to Secure Commitments for the 2026 Maywood Fest, Subject to the Village Approved Budgetary Constraints set forth in the Fiscal Year 2026 to Fiscal Year 2027 Annual Operating Budget for the 2026 Maywood Fest, and Subject to Village Board Ratification of Such Contracts and Approval of the Expenditure of Village General Corporate Funds to Pay for the Services of the Security Vendors, Promoter /  Performer / Music and Entertainment Vendors and Other Necessary Contractors. See Village Attorney Memo dated June 5, 2026. (Motion listed below under the Omnibus portion of the Agenda).

9.B. Proposed appointment of Rodney Alexander to the Maywood Economic Development Commission/Affordability Housing Program Board.

10. Public Comments:

11. Village Manager's Report(s):

11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.

11.B. Status Report regarding A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH EDWIN HANCOCK ENGINEERING COMPANY FOR THE PERFORMANCE OF CONSTRUCTION ENGINEERING SERVICES FOR THE 5TH AVENUE AND LAKE STREET BUSINESS CORRIDOR STREETSCAPE ENHANCEMENT PROJECT AS PART OF THE REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE CONSTRUCTION ENGINEERING SERVICES. See Village Engineer Memo dated May 18, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: Madison/5^th Avenue TIF and General Funds. (Motion listed under the Omnibus portion of the Agenda).

11.C. Status Report regarding A RESOLUTION ACCEPTING A LOW BID FROM ALLIANCE CONTRACTORS, INC. FOR CONSTRUCTION SERVICES FOR THE 5TH AVENUE AND LAKE STREET BUSINESS CORRIDOR STREETSCAPE ENHANCEMENT PROJECT AS PART OF THE REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM AND AUTHORIZING AND APPROVING THE EXECUTION OF A CONSTRUCTION AGREEMENT AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE CONSTRUCTION SERVICES. See Village Engineer Memo dated May 13, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: Madison/5^th Avenue TIF and General Funds. (Motion listed under the Omnibus portion of the Agenda).

11.D. Status Report regarding: Request for Approval And Waiver to Purchase Surveillance Pole Camera (along with Shipping and Set Up Fees) from Live View Technologies of American Fork, Utah for $26,860. See Staff Memo dated  May 8, 2026. Source of funding: General Fund Police Department Contractual Services Budget. (Motion listed under the Omnibus portion of the Agenda).

11.E. Status Report regarding: A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN ILLINOIS DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT (BLR 05530) WITH THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PHASE III CONSTRUCTION ENGINEERING SERVICES FOR THE PRAIRIE PATH IMPROVEMENT PROJECT (5^TH AVENUE TO WEST VILLAGE LIMITS) AND FOR THE APPROPRIATION AND EXPENDITURE OF CERTAIN FUNDS TO PAY FOR THE ENGINEERING SERVICES. See Village Engineer Memo dated May 18, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: Federal and State Funding through Illinois Transportation Enhancement Program (ITEP)(Resolution listed under the Omnibus portion of the Agenda).

11.F. Status Report regarding: A RESOLUTION APPROVING THE LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION (JOINT FUNDING AGREEMENT FOR FEDERALLY FUNDED CONSTRUCTION - STATE-LET CONSTRUCTION WORK) (FORM BLR 05310C) TO BE ENTERED INTO BY THE VILLAGE OF MAYWOOD AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION ("IDOT") AND FOR THE APPROPRIATION OF VILLAGE FUNDS FOR THE PURPOSE OF PAYING FOR THE CONSTRUCTION OF CERTAIN IMPROVEMENTS ALONG THE ILLINOIS PRAIRIE PATH UNDER IDOT PROJECT NUMBER  61M49, STATE JOB NO. C-91-159-26, MFT SECTION NO. 26-00142-00-LT (Prairie Path Improvements Project, from 5th Avenue to West Village Limits). See Village Engineer Memo dated May 18, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: Federal and State Funding through Illinois Transportation Enhancement Program (ITEP)(Resolution listed under the Omnibus portion of the Agenda).

11.G. Status Report regarding: A RESOLUTION ACCEPTING A LOW BID FROM H. LINDEN & SONS SEWER AND WATER, INC. FOR THE 2026 ROADWAY, WATER MAIN, AND PARKING LOT IMPROVEMENTS PROJECT – CONTRACT A AND AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT AND AUTHORIZING THE EXPENDITURE OF MADISON STREET/5^th AVENUE TIF FUNDS AND WATER SYSTEM ENTERPRISE FUNDS TO PAY FOR THE WORK (Project: 2026 Roadway, Water Main, and Parking Lot Improvements – Contract A). See Village Engineer Memo dated June 1, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: Madison/5^th Avenue TIF and Water System Enterprise Funds. (Resolution listed under the Omnibus portion of the Agenda).

11.H. Status Report regarding: A RESOLUTION ACCEPTING A LOW BID FROM NARDULLI CONSTRUCTION COMPANY, INC. FOR CONSTRUCTION SERVICES FOR THE 2026 MWRD GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT AND AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT AND FOR THE APPROPRIATION AND EXPENDITURE OF MWRD GREEN INFRASTRUCTURE PARTNERSHIP PROGRAM AND OTHER GENERAL AND AVAILABLE FUNDS TO PAY FOR THE CONSTRUCTION SERVICES. See Village Engineer Memo dated May 29, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: MWRD Green Infrastructure Partnership Program and other General and Available Funds. (Resolution listed under the Omnibus portion of the Agenda).

11.I. Status Report regarding: Request for Approval of formal Competitive Bid Waiver and Authorization to accept a Proposal for Basement Restoration at 801 S. 5^th Avenue from Taylor Contracting Services of Broadview, Illinois in the amount of $15,900. See Staff Memo dated June 4, 2026. Source of Funding: General Fund. (Motion listed under the Omnibus portion of the Agenda).

11.J. Status Report regarding: Request for Approval of Bid Waiver and Authorization to Approve Payment of Invoices Nos. 25-01-102 and AB 25-11-101, AB 25-11-102,  AP 25-05-113, AP 25-05-149, AP 25-05-150 from Magnus and Anderson Landscaping of Maywood, Illinois for services rendered between May 2025 and November 2025 for lawn maintenance, debris removal and overgrowth clearing in the amount of $16,285. (Motion listed under the Omnibus portion of the Agenda).

11.K. Status Report regarding: Request for Approval of Bid Waiver and Authorization of Payment of Invoices Nos. 202503, 202601, 202602, 202603 and 202604 from TPI Building Code Consultants of South Elgin, Illinois for residential and commercial inspections and plan reviews services rendered between March 2025 and April 2026 in the amount of $14,691.75. See Staff Memo dated June 4, 2026. Source of Funding: General Fund. (Motion listed under the Omnibus portion of the Agenda).

11.L.  Status Report regarding: A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A SOFTWARE SERVICES AGREEMENT FROM SEIN TECH PARTNERS, INC. FOR VILLAGE IMPLEMENTATION OF, AND SUBSCRIPTION TO, PROPERTY MANAGEMENT SOFTWARE SERVICES IN THE VILLAGE. Source of Funds: General Fund. (Resolution listed under the Omnibus portion of the Agenda). 

11.M. Status Report regarding: A RESOLUTION APPROVING AND AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL DESIGN SERVICES AGREEMENT WITH GUIDER GROUP, LLC DATED FEBRUARY 12, 2026 REGARDING THE PROPOSED 1100 SOUTH 11TH AVENUE BUILDING RENOVATION PROJECT (FORMER CEASEFIRE BUILDING), AND PAYMENT OF A FEE PROPOSAL IN AN AMOUNT NOT TO EXCEED $30,238.00 FOR THE PERFORMANCE OF ARCHITECTURAL DESIGN AND CONSTRUCTION PLAN SERVICES, AND THE APPROPRIATION AND EXPENDITURE OF LOCAL INITIATIVES SUPPORT CORPORATION GRANT FUNDS AND/OR OTHER AVAILABLE VILLAGE FUNDING SOURCES TO PAY FOR THE SERVICES. Source of Funds: LISC Grant Funds. (Resolution listed under the Omnibus portion of the Agenda).

11.N. Status Report regarding: Request for Approval of a Change Order in the Amount of $31,000 and Amendment to Scope of Work to Include Repairs and Restoration of a Parapet Wall in the Previously Awarded Roof Replacement Contract to Genesis Construction Management, Inc. of Midlothian, Illinois for Repairs to the Former Grocery Store at 615 South 5th Avenue. Original approved Contract amount was $389,786.00. See Village Staff Memo dated June 2, 2026. Source of Funds: Madison Street / Fifth Avenue TIF District Funds with Reimbursement per DCOE-Building Illinois Bond Funds (Motion listed under Omnibus portion of Agenda).

11.O. Status Report regarding: A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A PROJECT MANAGEMENT AGREEMENT FOR THE PROPOSED 615 SOUTH 5^TH AVENUE GROCERY STORE RENOVATION PROJECT AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE SERVICES. Source of Funding: Madison Street / Fifth Avenue TIF District Funds. (Resolution listed under the Omnibus portion of the Agenda).

11.P. Status Report regarding: A RESOLUTION APPROVING AND AUTHORIZING THE APPROVAL AND EXECUTION OF A CHANGE ORDER TO THE VENDOR CONTRACT FOR GOODS, SUPPLIES AND SERVICES WITH GENESIS CONSTRUCTION MANAGEMENT, INC. REGARDING THE FULL ROOF REPLACEMENT AT 1100 S. 11^TH AVENUE, MAYWOOD, ILLINOIS AND AUTHORIZING THE EXPENDITURE OF LOCAL INITIATIVES SUPPORT CORPORATION GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $125,000.00. Source of Funding: LISC Grant Funds. (Resolution listed under the Omnibus portion of the Agenda).

11.Q. Status Report regarding: A RESOLUTION APPROVING AND AUTHORIZING THE APPROVAL AND EXECUTION OF A VENDOR CONTRACT FOR GOODS, SUPPLIES AND SERVICES WITH GENESIS CONSTRUCTION MANAGEMENT, INC. FOR THE FULL BUILD-OUT AT 1100 S. 11^TH AVENUE, MAYWOOD, ILLINOIS AND AUTHORIZING THE EXPENDITURE OF VILLAGE AND OTHER FUNDS IN AN AMOUNT NOT TO EXCEED $1,082,008.00. See Staff Memo dated June 2, 2026 and Village Attorney Memo dated June 3, 2026. Source of Funding: DCEO Funds, ARPA Funds and other Village Funds. (Resolution listed under Omnibus portion of the Agenda.

11.R. Status Report regarding: Approval of Issuance of Request for Proposals (RFP) for Express Car Wash Services with Conveyor Belt Access. See Village Staff Memo dated February 25, 2026 (Motion listed under Omnibus portion of the Agenda.

 

11.T. Status Report regarding: Request for Authorization for the Acting Village Manager to Engage Clark Hill for Labor & Employment Matters as additional legal counsel. See Village Staff Memo dated June 2, 2026.  (Motion listed below under the Omnibus portion of the Agenda).

 

12. Village Attorney Report:

12.A. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.

12.A.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):

12.A.1)a. Public Meeting Date: February 21, 2024.

12.A.1)b. Anticipated Joint Board of Review Meeting Date: TBD

12.A.1)c. Anticipated Public Hearing Date: TBD

12.A.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office

12.A.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):

12.A.2)a. Public Meeting Date: April 30, 2024.

12.A.2)b. Anticipated Joint Board of Review Meeting Date: TB

12.A.2)c. Anticipated Public Hearing Date: TBD

12.A.2)d. TIF Plan will be made available to the public by TBD

12.A.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):

12.A.3)a. Public Meeting Date: February 21, 2024.

12.A.3)b. Anticipated Joint Board of Review Meeting Date: TBD

12.A.3)c. Anticipated Public Hearing Date: TBD

12.A.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.

12.A.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):

12.A.4)a. Public Meeting Date: April 30, 2024.

12.A.4)b. Anticipated Joint Board of Review Meeting Date: TBD

12.A.4)c. Anticipated Public Hearing Date: TBD

12.A.4)d. TIF Plan will be made available to the public by TBD

12.B. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.

12.C. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois.

(No Documents – Discussion Item Only – Not an Action Item).

12.D. Status Report regarding: AN ORDINANCE AMENDING SECTION 25 (PARKING PROHIBITED) OF CHAPTER 72 (STOPPING, STANDING AND PARKING), SCHEDULE III (NO PARKING ZONES) AND SCHEDULE VI (PARKING SIGNS) OF CHAPTER 76 (PARKING SCHEDULES) OF TITLE VII (TRAFFIC CODE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE CREATION OF NO PARKING ZONES ON CERTAIN PORTIONS OF 10^th AVENUE AND 11^TH AVENUE IN IN THE VILLAGE OF MAYWOOD, AUTHORITY TO TOW IMPROPERLY PARKED VEHICLES, AND PROVIDING FOR THE INSTALLATION OF PARKING SIGNS. See Village Attorney Memo dated June 3, 2026. (Ordinance listed under the Omnibus portion of the Agenda).

12.E. Status Report regarding: A RESOLUTION AUTHORIZING THE FILING AND PROSECUTION OF A DEMOLITION ACTION RELATIVE TO THE ABANDONED, UNSAFE BUILDING LOCATED AT 212 SOUTH 12TH AVENUE, MAYWOOD, ILLINOIS, AND APPROVING AND AUTHORIZING THE EXPENDITURE OF GENERAL VILLAGE FUNDS OR OTHER AVAILABLE FUNDING SOURCES. See Village Attorney Memo dated June 3, 2026. (Resolution listed under the Omnibus portion of the Agenda).

13. Trustee Committee Reports:  None

13.A. Community Policing & Public Safety Committee

13.B. Engagement & Communications Committee

13.C. Fiscal Accountability & Government Transparency Committee

13.D. Infrastructure & Sustainability Committee

13.E. Ordinance & Policy Committee

13.F. Planning & Development Committee

14. VILLAGE BOARD AGENDA ITEMS

15. Omnibus Agenda Items:

15.A. Motion to Approve the Monthly Financial Report in the amount of $2,189,705.83.

15.B. Motion to Approve the Warrant List #200573 dated May 31, 2026, in the amount of $2,992,166.42 

15.C. Approval of A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH EDWIN HANCOCK ENGINEERING COMPANY FOR THE PERFORMANCE OF CONSTRUCTION ENGINEERING SERVICES FOR THE 5TH AVENUE AND LAKE STREET BUSINESS CORRIDOR STREETSCAPE ENHANCEMENT PROJECT AS PART OF THE REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE CONSTRUCTION ENGINEERING SERVICES.

15.D. Approval of A RESOLUTION ACCEPTING A LOW BID FROM ALLIANCE CONTRACTORS, INC. FOR CONSTRUCTION SERVICES FOR THE 5TH AVENUE AND LAKE STREET BUSINESS CORRIDOR STREETSCAPE ENHANCEMENT PROJECT AS PART OF THE REBUILD DOWNTOWNS & MAIN STREETS CAPITAL GRANT PROGRAM AND AUTHORIZING AND APPROVING THE EXECUTION OF A CONSTRUCTION AGREEMENT AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE CONSTRUCTION SERVICES.

15.E. Motion to Approve Purchase and Waiver regarding Surveillance Pole Camera (along with Shipping and Set Up Fees) from Live View Technologies of American Fork, Utah for $26,860. See Staff Memo dated  May 8, 2026. Source of funding: General Fund Police Department.

15.F. Approval of A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN ILLINOIS DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT (BLR 05530) WITH THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING OF PHASE III CONSTRUCTION ENGINEERING SERVICES FOR THE PRAIRIE PATH IMPROVEMENT PROJECT (5^TH AVENUE TO WEST VILLAGE LIMITS) AND FOR THE APPROPRIATION AND EXPENDITURE OF CERTAIN FUNDS TO PAY FOR THE ENGINEERING SERVICES.

15.G. APPROVAL OF A RESOLUTION APPROVING THE LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION (JOINT FUNDING AGREEMENT FOR FEDERALLY FUNDED CONSTRUCTION - STATE-LET CONSTRUCTION WORK) (FORM BLR 05310C) TO BE ENTERED INTO BY THE VILLAGE OF MAYWOOD AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION ("IDOT") AND FOR THE APPROPRIATION OF VILLAGE FUNDS FOR THE PURPOSE OF PAYING FOR THE CONSTRUCTION OF CERTAIN IMPROVEMENTS ALONG THE ILLINOIS PRAIRIE PATH UNDER IDOT PROJECT NUMBER  61M49, STATE JOB NO. C-91-159-26, MFT SECTION NO. 26-00142-00-LT (Prairie Path Improvements Project, from 5th Avenue to West Village Limits).

15.H. Approval of AN ORDINANCE AMENDING SECTION 25 (PARKING PROHIBITED) OF CHAPTER 72 (STOPPING, STANDING AND PARKING), SCHEDULE III (NO PARKING ZONES) AND SCHEDULE VI (PARKING SIGNS) OF CHAPTER 76 (PARKING SCHEDULES) OF TITLE VII (TRAFFIC CODE) OF THE MAYWOOD VILLAGE CODE RELATIVE TO THE CREATION OF NO PARKING ZONES ON CERTAIN PORTIONS OF 10^th AVENUE AND 11^TH AVENUE IN IN THE VILLAGE OF MAYWOOD, AUTHORITY TO TOW IMPROPERLY PARKED VEHICLES, AND PROVIDING FOR THE INSTALLATION OF PARKING SIGNS.

15.I. Approval of A RESOLUTION AUTHORIZING THE FILING AND PROSECUTION OF A DEMOLITION ACTION RELATIVE TO THE ABANDONED, UNSAFE BUILDING LOCATED AT 212 SOUTH 12TH AVENUE, MAYWOOD, ILLINOIS, AND APPROVING AND AUTHORIZING THE EXPENDITURE OF GENERAL VILLAGE FUNDS OR OTHER AVAILABLE FUNDING SOURCES.

15.J. Approval of A RESOLUTION ACCEPTING A LOW BID FROM H. LINDEN & SONS SEWER AND WATER, INC. FOR THE 2026 ROADWAY, WATER MAIN, AND PARKING LOT IMPROVEMENTS PROJECT – CONTRACT A AND AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT AND AUTHORIZING THE EXPENDITURE OF MADISON STREET/5^TH AVENUE TIF FUNDS AND WATER SYSTEM ENTERPRISE FUNDS TO PAY FOR THE WORK (Project: 2026 Roadway, Water Main, and Parking Lot Improvements – Contract A).

15.K. Approval of A RESOLUTION ACCEPTING A LOW BID FROM NARDULLI CONSTRUCTION COMPANY, INC. FOR CONSTRUCTION SERVICES FOR THE 2026 MWRD GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT AND AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT AND FOR THE APPROPRIATION AND EXPENDITURE OF MWRD GREEN INFRASTRUCTURE PARTNERSHIP PROGRAM AND OTHER GENERAL AND AVAILABLE FUNDS TO PAY FOR THE CONSTRUCTION SERVICES.

15.L. Motion to Approve Competitive Bid Waiver and to Authorize the acceptance of a Proposal for Basement Restoration at 801 S. 5^th Avenue from Taylor Contracting Services of Broadview, Illinois in the amount of $15,900.

15.M. Motion to Approve Bid Waiver and Authorization to Approve Payment of Invoices Nos. 25-01-102 and AB 25-11-101, AB 25-11-102,  AP 25-05-113, AP 25-05-149, AP 25-05-150 from Magnus and Anderson Landscaping of Maywood, Illinois for services rendered between May 2025 and November 2025 for lawn maintenance, debris removal and overgrowth clearing in the amount of $16,285.

15.N. Motion to Approve Bid Waiver and Authorization to Approve Payment of Invoices Nos. 202503, 202601, 202602, 202603 and 202604 from TPI Building Code Consultants of South Elgin, Illinois for residential and commercial inspections and plan reviews services rendered between March 2025 and April 2026 in the amount of $14,691.75.

15.O. Motion to Authorize the Acting Village Manager to Execute Contracts with Security Vendors, Promoter /  Performer / Music and Entertainment Vendors and Other Necessary Contractors to Secure Commitments for the 2026 Maywood Fest, Subject to the Village Approved Budgetary Constraints set forth in the Fiscal Year 2026 to Fiscal Year 2027 Annual Operating Budget for the 2026 Maywood Fest, and Subject to Village Board Ratification of Such Contracts and Approval of the Expenditure of Village General Corporate Funds to Pay for the Services of the Security Vendors, Promoter /  Performer / Music and Entertainment Vendors and Other Necessary Contractors.

15.P. Approval of A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A SOFTWARE SERVICES AGREEMENT FROM SEIN TECH PARTNERS, INC. FOR VILLAGE IMPLEMENTATION OF, AND SUBSCRIPTION TO, PROPERTY MANAGEMENT SOFTWARE SERVICES IN THE VILLAGE.

15.R. Approval of a Change Order in the Amount of $31,000 and Amendment to Scope of Work to Include Repairs and Restoration of a Parapet Wall in the Previously Awarded Roof Replacement Contract to Genesis Construction Management, Inc. of Midlothian, Illinois for Repairs to the Former Grocery Store at 615 South 5th Avenue.

15.S.  Approval of A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF A PROJECT MANAGEMENT AGREEMENT FOR THE PROPOSED 615 SOUTH 5^TH AVENUE GROCERY STORE RENOVATION PROJECT AND FOR THE APPROPRIATION AND EXPENDITURE OF MADISON STREET / FIFTH AVENUE TAX INCREMENT FINANCING DISTRICT FUNDS TO PAY FOR THE SERVICES. 

15.T. Approval of RESOLUTION APPROVING AND AUTHORIZING THE APPROVAL AND EXECUTION OF A CHANGE ORDER TO THE VENDOR CONTRACT FOR GOODS, SUPPLIES AND SERVICES WITH GENESIS CONSTRUCTION MANAGEMENT, INC. REGARDING THE FULL ROOF REPLACEMENT AT 1100 S. 11^TH AVENUE, MAYWOOD, ILLINOIS AND AUTHORIZING THE EXPENDITURE OF LOCAL INITIATIVES SUPPORT CORPORATION GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $125,000.00.

15.V. Approval of Issuance of Request for Proposals (RFP) for Express Car Wash Services with Conveyor Belt Access.

15.W. Motion to Approve Request for Bid Waiver and Contract for Maywood Fest Staging, Lighting, Video Wall and related Services with Patino’s Music LLC of Addison, Illinois dated June 2, 2026 and to Authorize payment of $11,700 to reserve/book services, with payment of remaining $11,700 upon delivery of Services at Maywood Fest (for a not to exceed total of $23,400.

15.X. Motion to Authorize the Acting Village Manager to Engage Clark Hill for Labor & Employment Matters as additional legal counsel.

 

16. New Business Agenda Item(s):  None

17. Old Business Agenda Item(s): None

18. Board of Trustees Comments/Information

19. For Information Only

20. Closed Meeting Session  

20.A. Pending Litigation (5 ILCS 120/2(c)(11))

20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))

20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).

20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).

21. Adjournment