February 7, 2023 at 7:00 PM - Committee of the Whole and Regular Village Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Aproval of minutes for the Committee of the Whole and the Village Special Board Meeting of the Board of Trustees on Tuesday, January 10, 2023.
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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8. Finance Management Reports:
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8.A. Financial Analysis for the month ending December 31, 2022.
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8.B. Financial Report in the amount of $1,343,902.69.
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8.C. Warrant List #200534 dated February 2, 2023 in the amount of $3,635,191.17.
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9. Village President's Report:
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9.A. National League of Cities - Cities Addressing Fines & Fees Equitably (CAFFE) Agreement.
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9.B. Proposed Development Overview and TIF Economic Incentive Request and Enterprise Zone Benefit Request for Northwest Corner of 1st Avenue and Harrison Street Site (1700 to 1718 1st Avenue) (National Coffee Shop) (Developer: Vequity)
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9.C. Appointment of James Krischke as Budget Officer (Resolution listed below under the Omnibus Portion of the Agenda).
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10. Public Comments:
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11. Village Manager's Report:
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11.A. Monthly report(s) by Village Manager.
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11.B. Responses to Village Insurance Broker Request for Qualifications (RFQ) (Mesirow Alliant Insurance Broker Proposal dated 1.20.2023 (10 pages); CS Strategy - Marsh McLennan Insurance Broker Proposal dated 1.20.2023 (8 pages); Gallagher Insurance Broker Proposal dated 1.20.2023 (8 pages); and Horton Broker Insurance Proposal dated 1.26.2023 (4 pages)) with Village Manager cover memo dated February 2, 2023. (Motions listed below under the New Business Portion of the Agenda). See, Village Manager Memo dated February 7, 2023.
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11.C. Village Photocopier Lease Program: Current Photocopier Lease Program. Current Photocopier Lease Agreement with Konica Minolta expires March 19, 2023. Village Staff recommendation to Waive the Competitive Bidding Process in Lieu of Solicitation of Competitive Proposals by Village. (Motion listed below under the Omnibus Portion of the Agenda). See, Village Manager memo dated February 7, 2023.
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11.D.
Purchase and installation of new Overhead Doors for Fire Station No. 2 from House of Doors of Brookfield, Illinois in the amount of $49,076.00 with a waiver of the competitive bidding process. Competitive proposals were solicited; Quote from House of Doors was slightly higher than other proposal, but the House of Doors Quote included an additional safety feature and House of Doors has serviced the other overhead door systems for the Fire Department. (Motion listed below under the Omnibus Portion of the Agenda). See, Village Fire Chief Bronaugh Memo dated January 30, 2023.
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11.E. OSLAD Grant for Renovation of Fred Hampton Memorial Pool Facility (Project OS-20-2110), Return of Grant Funds and Opportunity to Re-Apply for Future OSLAD Grant (Motion listed below under the Omnibus Portion of the Agenda). See, Village Manager Memo dated February 7, 2023.
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11.F. Establish New Superintendent of Building, Code and Property Abatement Position (Job Description, Duties and Salary Range), Subject to Pending Legal Review. See, Village Manager Memo dated February 7, 2023.
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11.G. Status Report regarding:
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12. Village Attorney Report:
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12.A. IDHA Strong Communities Program FY 2022 Grant and Demolition of Certain Abandoned, Dilapidated Structures at 1205 South 16th Avenue Property, 1411 South 18th Avenue Property, 134 South 19th Avenue Property, 227 South 19th Avenue Property, 18 South 21st Avenue Property and 1304 South 21st Avenue Property (Resolution listed below under the Omnibus Portion of the Agenda).
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13. Trustee Committee Reports:
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13.A. Community Policing & Public Safety Committee:
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13.A.1) Recommendation for the posting of stop signs for eastbound traffic and westbound traffic at the intersection of 10th Avenue and Oak Street and for eastbound traffic and westbound traffic at the intersection of 12th Avenue and Oak Street.
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13.B. Engagement & Communications Committee: No report.
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13.C. Fiscal Accountability & Government Transparency Committee. No Report
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13.D. Infrastructure & Sustainability Committee: No Report
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13.E. Ordinance & Policy Committee: No Report
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13.F. Planning & Development Committee:
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13.F.1) Recommendation regarding: Proposed Development Overview and TIF Economic Incentive Request and Enterprise Zone Benefit Request for Northwest Corner of 1st Avenue and Harrison Street Site (1700 to 1718 1st Avenue) (National Coffee Shop) (Developer: Vequity)
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13.F.2) January 31, 2023 Public Hearing before Plan Commission / Board of Appeals Findings for Rezoning of Proposed Billboard Parcel Site Located at School District 89 Parcel (1600 South 10th Avenue, north of Harrison Street) to Institutional Zoning District to allow Billboard Installation and Operation (FHE, LLC) (Ordinance is listed below under the Omnibus Portion of the Agenda).
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13.F.3) Recommendation regarding: January 31, 2023 Public Hearing before Plan Commission / Board of Appeals Findings and Recommendation relative to approving a variance for placement of a commercial sign at Buddy Bear Car Wash property (Ordinance is listed below under the Omnibus Portion of the Agenda).
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14. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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15. Omnibus Agenda Items:
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15.A. Motion to Approve the Monthly Financial Report in the amount of $1,242,891.77.
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15.B. Motion to Approve the Warrant List #200534 dated February 2, 2023 in the amount of $3,635,191.17.
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15.C. Motion to Approve purchase and installation of new Overhead Doors for Fire Station No. 2 from House of Doors of Brookfield, Illinois in the amount of $49,076.00 with a waiver of the competitive bidding process.
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15.D. Motion to Approve the Return of $165,000.00, plus interest, of OSLAD Grant Funds Relative to Renovation of Fred Hampton Memorial Pool Facility (Project OS-20-2110) to State of Illinois, Department of Natural Resources.
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15.E. Motion to Waive the Competitive Bidding Process in Lieu of Solicitation of Competitive Proposals for Photocopier Lease Agreement Program and Direct Village Manager and IT Director to prepare Specifications for New Photocopier Lease Program that includes Microfiche Capabilities, Connectivity to New IT Upgraded Platforms, Enchanced Customer Service and Maintenance Program and coverage of cost to return existing Photocopier Equpment to Current Vendor (if there is a change from current vendor) .
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15.F. Motion to Direct the Village Attorney to Prepare a Code Amendment Ordinance for Village Board Approval for the Posting of Stop Signs for Eastbound Traffic and Westbound Traffic at the Intersections of 10th Avenue and Oak Street and 12th Avenue and Oak Street.
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15.G. Motion to Direct the Village Manager, West Regional Enterprise Zone Administrator, Village TIF Consultant (Ryan / Kane McKenna) and the Village Attorney to Provide a Review and Recommendation of Proposal by Developer Vequity for the Construction and Operation of a National Franchise Coffee Shop at the Northwest Corner of 1st Avenue and Harrison Street (1700 to 1718 1st Avenue Site) and Request for a TIF Economic Incentive and an Enterprise Zone Benefit Request.
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15.H. RESOLUTION AUTHORIZING VARIOUS DEMOLITION ACTIONS, A WAIVER OF THE COMPETITIVE BID PROCESS IN LIEU OF SOLICITATION OF COMPETITIVE PROPOSALS AND AUTHORIZING THE APPROVAL AND EXECUTION OF EMERGENCY DEMOLITION BID ESTIMATE AND DEMOLITION CONTRACT WITH LOW BIDDER MASTER GUYS DEMOLITION, INC. TO DEMOLISH CERTAIN ABANDONED, DILAPIDATED STRUCTURES, AND APPROVING THE USE OF GRANT FUNDS FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY STRONG COMMUNITIES PROGRAM TO PAY FOR THE DEMOLITON WORK (Demolition Sites: 1205 South 16th Avenue Property, 1411 South 18th Avenue Property, 134 South 19th Avenue Property, 227 South 19th Avenue Property, 18 South 21st Avenue Property and 1304 South 21st Avenue Property).
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15.I. RESOLUTION APPROVING THE APPOINTMENT OF ACTING VILLAGE MANAGER JAMES KRISCHKE AS BUDGET OFFICER FOR THE VILLAGE OF MAYWOOD.
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15.J. ORDINANCE APPROVING CHANGE ORDER NUMBER 2 TO THE CONSTRUCTION CONTRACT WITH TRIGGI CONSTRUCTION, INC. FOR THE 2021 ALLEY, WATERMAIN AND ROADWAY IMPROVEMENTS PROJECT, AND AUTHORIZING THE EXPENDITURE OF MADISON STREET / FIFTH AVENUE TIF DISTRICT FUNDS, WATER SYSTEM AND GARBAGE ENTERPRISE FUNDS, AND GENERAL CORPORATE FUNDS TO PAY FOR SUCH CHANGE ORDER WORK (Change Order Dollar Amount: $196,436.15).
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15.K. ORDINANCE AUTHORIZING CERTAIN EXPENDITURES FROM THE MADISON STREET / FIFTH AVENUE TIF DISTRICT FUND, THE WATER AND GARBAGE FUND, AND THE VILLAGE GENERAL CORPORATE FUND TO SATISFY PAY ESTIMATE NO. 6 AND THE FINAL PAYOUT TO TRIGGI CONSTRUCTION, INC. FOR THE COMPLETION OF THE MAYWOOD 2021 ALLEY, WATERMAIN AND ROADWAY IMPROVEMENTS PROJECT (Pay Estimate No. 6 and Final Payout: $306,575.59).
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15.L. ORDINANCE APPROVING A ZONING MAP AMENDMENT FOR A PORTION OF THE PROPERTY LOCATED AT 1600 SOUTH 10TH AVENUE, MAYWOOD, FROM ITS CURRENT DESIGNATION OF I-INSTITUTIONAL ZONING DISTRICT TO C-3 GENERAL COMMERCIAL ZONING DISTRICT (FHE, LLC).
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15.M. ORDINANCE APPROVING A SIGN VARIATION FOR PROPERTY AT 1215 SOUTH 1ST AVENUE, MAYWOOD, ILLINOIS (LITTLE BEAR HOLDINGS, LLC D/B/A BUDDY BEAR CARWASH)
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15.N. Motion to Select and Appoint an Insurance Broker CS Insurance Strategies as the “Broker of Record” for the Village of Maywood Relative to its Health Insurance and Employee Benefit Insurance Policies.
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15.O. Motion to Select and Appoint an Insurance Broker CS Insurance Strategies as the "Broker of Record" for the Village of Mywood Relative to its Property and Casualty, Comprehensive Liability, Employer Practices Liability, Liquor Liability, Cyber Security and Other Non-Health and Non-Employee Benefits Insurance Policies.
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16. New Business: None
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17. Old Business: None
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18. Board of Trustee Comments:
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19. For Discussion Only Items:
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)). [Consideration of Filing of Property Code Enforcement / Chronic Public Nuisance Lawsuit].
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body including hearing testimony on a complaint. (5 ILCS 120/2(c)(1)).
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20.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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