November 1, 2022 at 7:00 PM - Committee of the Whole and Special Village Board Meeting
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1. Call to Order
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. PUBLIC HEARING CONCERNING A TEMPORARY 180-DAY MORATORIUM REGARDING THE LOCATION, DEVELOPMENT, INSTALLATION, CONSTRUCTION, LICENSING AND OPERATION OF NEW BARBER SHOPS, HAIR SALONS, NAIL SHOPS, SPECIAL EVENT SPACES, TOBACCO SHOPS AND FAST-FOOD RESTAURANTS IN THE VILLAGE OF MAYWOOD.
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6. Approval of minutes for the Committee of the Whole and the Village Special Board Meeting of the Board of Trustees on Tuesday, October 4, 2022.
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7. Oaths, Reports, Proclamations, Announcements and Appointments
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7.A. Elements of a Healthy Maywood.
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7.B. Quinn Center Thanksgiving Food Initiative.
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7.C. D89 Education Foundation “Tomorrow Needs Today” Scholarship Dinner.
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8. COMMITTEE OF THE WHOLE AGENDA ITEMS:
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9. Finance Management Reports:
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9.A. Financial Analysis for the month ending September 30, 2022.
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9.B. Financial Report in the amount of $1,998,743.44.
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9.C. Warrant List #200531 dated October 26, 2022 in the amount of $2,159,559.28.
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9.D. Status Report regarding: 2022 Tax Levy information.
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10. Village President's Report:
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10.A. Status Report regarding: Proposed Regular Meeting Schedules of the Committee of the Whole of the President and Board of Trustees and the President and Board of Trustees of the Village of Maywood for Calendar Year 2023.
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10.B. Discussion on National League of Cities Healthy Community Challenge.
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10.C. Discussion on Illinois Fund.
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10.D. Discussion on Metropolitan Mayors Caucus – Greenest Region Compact.
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10.E. Discussion on Tree Lighting Ceremony on Saturday, December 3rd.
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10.F. Discussion on street naming of Northica Stone.
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10.G. Discussion on street naming of Eugene Moore.
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10.H. Maywood Park District Updates.
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11. Public Comments:
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12. Village Manager's Report:
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12.A. Monthly report by Village Manager.
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12.B. Status Report regarding: Special Use Permit Request for new business “Yours Gaming” (October 25, 2022 Public Hearing before Plan Commission/Zoning Board of Appeals).(See omnibus 16N)
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12.C. Status Report regarding: IT Professional Services Contract with Impact Technologies for IT Services. (see Trustee Committee Reports item14D.)
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12.D. Status Report regarding: Illinois Department of Transportation Resolutions for Certain Maintenance Projects.
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12.E. Status Report regarding: Memo for Construction Pay Requests as shown on the Monthly Financial Report for payment.
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13. Village Attorney Report:
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13.A. Status Report regarding: 2022 Real Estate Tax Levy Process and adoption of Resolution Determining Estimated 2022 Tax Levy.(see Omnibus item 16H)
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13.B. Status Report regarding: New Labor Agreement with Metropolitan Alliance of Police for Police Patrol Officers (Term: May 1, 2020 to April 30, 2024).
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14. Trustee Committee Reports:
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14.A. Community Policing & Public Safety Committee: No report.
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14.B. Engagement & Communications Committee: No report.
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14.C. Fiscal Accountability & Government Transparency Committee.
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14.C.1) Recommendation regarding: Client Service Agreement (CompCorePro, LLC) with HIPPA Business Associate Agreement regarding medical oversight and coordination of care services to manage Village workers’ compensation claims.
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14.C.2) Recommendation regarding: Proposed Increase to all Business License Fees and/or Business Registration Fees with a value less than $100 be increased to a Maximum Fee of $100.
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14.C.3) Recommendation regarding: Ratify the Purchase Agreement for Stryker Medical AED units at a cost of $5,699.84 (Bid waiver required: Stryker Medical AED units are compatible with existing equipment and preferred equipment).
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14.D. Infrastructure & Sustainability Committee:
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14.D.1) RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A MASTER SERVICES AGREEMENT, ADDENDUM TO AGREEMENT, INSTALLMENT PAYMENT AGREEMENT AND STATEMENT OF WORK WITH IMPACT NETWORKING, LLC FOR IT SUPPORT SERVICES AND PURCHASE AND MAINTENANCE OF IT EQUIPMENT, with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd. MTJ.
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14.E. Ordinance & Policy Committee:
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14.E.1) Recommendation regarding: Code Amendment Ordinance re update to Business Regulations and Zoning Regulations and to create a combined Liquor Commission / Tobacco-Cigar-Hookah-Cannabis Commission. (see Omnibus item 16M)
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14.F. Planning & Development Committee:
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14.F.1) Recommendation regarding: Temporary 180-Day Moratorium Regarding Location, Development, Installation, Construction, Licensing and Operation of New Barber Shops, Hair Salons, Nail Shops, Special Event Spaces, Tobacco Shops and Fast Food Restaurants in the Village of Maywood. (see New Business Irems 17A and 17B)
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14.F.2) Recommendation regarding: Adding a new Community Development/GIS Assistant Position within the Community Development Department for Fiscal Year 2022 – 2023 with a start date in First Quarter of 2023 (Budget amendment required).
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14.F.3) Recommendation regarding: consensus on creating an RDA between Exclusive Lounge, Inc and the Village of Maywood.
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15. SPECIAL VILLAGE BOARD MEETING AGENDA ITEMS:
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16. Omnibus Agenda Items:
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16.A. Motion to Approve the Monthly Financial Report in the amount of $1,998,743.44.
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16.B. Motion to Approve Warrant List #200531 dated October 26, 2022 in the amount of $2,159,559.28.
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16.C. Motion to Approve Village Waiver in the amount of $13,109.79 for the real property located at 2128 South 10th Avenue, Maywood, Illinois to allow a Tax Deed title transfer to the Cook County Land Bank.
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16.D. Motion to Approve a new Community Development/GIS Assistant Position within the Community Development Department for Fiscal Year 2022 – 2023 with a start date in First Quarter of 2023, subject to budget amendment ordinance being approved by the Village Board.
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16.E. Motion to Ratify Approval and Execution of the Purchase Agreement with Stryker Medical for AED units at a cost of $5,699.84 with a bid waiver (Stryker Medical AED units are compatible with existing AED equipment and is the equipment preferred by the Maywood Fire Department).
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16.F. RESOLUTION APPROVING THE REGULAR MEETING SCHEDULES OF THE COMMITTEE OF THE WHOLE OF THE PRESIDENT AND BOARD OF TRUSTEES AND THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD FOR CALENDAR YEAR 2023 with Meeting Calendar Year 2023 attached as Exhibit “A”, with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16.G. RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A CLIENT SERVICE AGREEMENT FOR THE PERFORMANCE OF ELECTRONIC MANAGEMENT OF WORKERS’ COMPENSATION CLAIMS BETWEEN THE VILLAGE OF MAYWOOD AND COMPCOREPRO, LLC with Client Service Agreement (CompCorePro) and its HIPPA Business Associate Agreement (Exhibit “A” to the Resolution), with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16.H. RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2022, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd (enclosures previously provided to the Village Board).
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16.I. Approval of Illinois Department of Transportation Resolutions For Certain Maintenance Projects, with a cover memo dated October 26, 2022 from Village Engineer (Hancock Engineer).
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16.J. ORDINANCE APPROVING CHANGE ORDER NUMBER 1 TO THE CONSTRUCTION CONTRACT WITH SWALLOW CONSTRUCTION CORPORATION FOR THE FIRST AVENUE WATER MAIN IMPROVEMENTS PROJECT, AND AUTHORIZING THE EXPENDITURE OF MADISON STREET/5TH AVENUE TIF DISTRICT FUNDS TO PAY FOR SUCH CHANGE ORDER WORK, with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16.K. ORDINANCE APPROVING A SPECIAL USE FOR AN INDOOR RECREATION FACILITY USE AT 1115 MADISON STREET – GARRON/YOURS GAMING LLC, with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16.L. ORDINANCE AMENDING ANNUAL BUSINESS LICENSE FEES AT SECTION 110.01 (LICENSES REQUIRED), SECTION 110.13 (FEES) AND SECTION 110.18 (REGISTRATION OF BUSINESS) OF CHAPTER 110 (BUSINESS LICENSES) OF TITLE XI (BUSINESS REGULATIONS) OF THE MAYWOOD VILLAGE CODE, with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16.M. ORDINANCE AMENDING CHAPTERS 116 (TOBACCO), 117 (ALCOHOLIC BEVERAGES) AND 129 (CANNABIS BUSINESS ESTABLISHMENTS) OF THE MAYWOOD VILLAGE CODE AND ADDING CHAPTER 129(B) (JOINT COMMISSION FOR TOBACCO & CANNABIS REGULATION AND LICENSING) TO CREATE A JOINT COMMISSION FOR TOBACCO & CANNABIS REGULATION AND LICENSING, with a cover memo dated October 26, 2022 from Klein, Thorpe and Jenkins, Ltd.
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16.N. Resolution for Street Sign Designation for Northica H. Stone.
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16.O. Resolution for Street Sign Designation for Eugene “Gene” Moore.
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17. New Business:
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17.A. AGENDA FOR NOVEMBER 1, 2022 PUBLIC HEARING CONCERNING A TEMPORARY 180-DAY MORATORIUM REGARDING THE LOCATION, DEVELOPMENT, INSTALLATION, CONSTRUCTION, LICENSING AND OPERATION OF NEW BARBER SHOPS, HAIR SALONS, NAIL SHOPS, SPECIAL EVENT SPACES, TOBACCO SHOPS AND FAST FOOD RESTAURANTS IN THE VILLAGE OF MAYWOOD.
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17.A.1)
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17.A.2)
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17.A.3)
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17.B. Consideration and action on: ORDINANCE TO ESTABLISH A TEMPORARY 180-DAY MORATORIUM REGARDING THE LOCATION, DEVELOPMENT, INSTALLATION, CONSTRUCTION, LICENSING AND OPERATION OF NEW BARBER SHOPS, HAIR SALONS, NAIL SHOPS, SPECIAL EVENT SPACES, TOBACCO SHOPS AND FAST-FOOD RESTAURANTS IN THE VILLAGE OF MAYWOOD. MTJ.
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18. Old Business: None.
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19. Board of Trustee Comments:
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20. For Discussion Only Items:
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21. Closed Meeting Session
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21.A. Pending Litigation (5 ILCS 120/2(c)(11)).
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21.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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21.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).
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21.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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21.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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22. Adjournment
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