September 20, 2022 at 7:00 PM - Committee of the Whole and the Special Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR COMMITTE OF THE WHOLE AND SPECIAL BOARD MEETING MINUTES OF THE BOARD OF TRUSTEES TUESDAY, AUGUST 16, 2022.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. COMMITTEE OF THE WHOLE AGENDA ITEMS:  

8. FINANCE MANAGEMENT REPORT(S):

8.A. Monthly Financial Report in the amount of $1,099,431.68.

8.B. Warrant List #200529 through September 14, 2022 in the amount of $864,733.77.

9. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

9.A. Maywood Fest Recap

9.B. Live4Lali

9.C. Moving Maywood Forward Together Update

9.D. Temporarily Closure of State Highway Route 171 between Washington Boulevard and Madison Street in the Village of Maywood from 10 a.m. to 11:30 a.m. on Saturday, October 8, 2022 to conduct a Homecoming Parade.  (Omnibus Item)

10. PUBLIC COMMENTS:

11. VILLAGE MANAGER REPORT AGENDA ITEM(S):

11.A. Monthly reports by Village Manager and Department Heads. (See attached reports)

11.B. Change Order Number 1 to the Construction Agreement with J. Nardulli Concrete, Inc. regarding 2022 Green Infracture Alley Improvements Project (reducing the Original Contract Price and Increasing the Village's Matching Share of the Project Costs). (Omnibus Item)

11.C. Recommendation regarding:  Maywood Police Department proposal dated September 1, 2022 (2022 Gun Buyback Program) with expenses not to exceed $5,000.00.  (Omnibus Item)

11.D. Recommendation regarding:  Maywood Fire Department proposal dated September 10, 2022 regarding the purchase of One (1) New Stretcher from Stryker Medical in the amount of $20,318.68 (Bid Waiver Required). (Omnibus Item)

11.E. Recommendation regarding: Maywood Fire Department proposal dated September 10, 2022 regarding National Sealcoating & Paving Estimates to Sealcoat the Parking Lots at Fire Stations 1 and 2 in the total amount of $11,500.00 (Bid Waiver Required). (Omnibus item)

11.F. Recommendation regarding:  ComEd Energy Efficiency Program Application (Electric Light Fixture and Bulb Replacement Program for Maywood Fire Department Facilities).  (Participation is at no cost to the Village).  (Omnibus Item)

12. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):

12.A. Consent to Assignment of Billboard Lease Agreement dated 10/21/2021 at 18th Avenue & Harrison Street from Paramount Media Group to Clear Channel Outdoor,  LLC, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.

12.B. Tentative Village of Maywood Fiscal Adoption Schedule for 2022 Real Estate Tax Levy and 2023/2024 Operating Budget, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.

13. TRUSTEE COMMITTEE REPORTS/COMMENTS:

13.A. Planning & Development Committee:  No Report

13.B. Fiscal Accountability & Government Transparency Committe:  No Report

13.C. Community Policing & Public Safety Committee:  No Report

13.D. Engagement & Communications Committee:

• Recommendation regarding:  Participation of Trustee Migual Jones in the Oark Park River Forest Community Foundation (OPRFCF) - Leadership Lab. (Omnibus Item)

13.E. Infrastructure & Sustainability Committee:  No Report

13.F. Ordinance & Policy Committee:

• Recommendation regarding:  Proposed Text Amendments to Section 72.33 (Stopping, Standing and Parking) of the Village Traffic Code (Parking for Handicapped; Disabled Reserved Parking Regulations), with cover memo from Ordinance & Policy Committee dated August 22, 2022. (Omnibus Item)

14. OMNIBUS AGENDA ITEMS:

14.A. Motion to Approve the Monthly Financial Report in the amount of $1,099431.68.

14.B. Motion to Approve the Warrant List #200529 through September 14, 2022 in the amount of $864,733.77. 

14.C. Motion to Ratify Approval and Execution of ComEd Energy Efficiency Program Application (Electric Light Fixture and Bulb Replacement Program for Maywood Fire Department Facilities) (See ComEd Assessment Reports for Fire Station No. 1 and Fire Station No. 2; Participation is at no cost to the Village) 

14.D. Motion to Approve Rod Outs Settlement Agreement, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.

14.E. Motion to Approve Maria Aguilar Settlement Agreement, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.   

14.F. Motion to Approve and Ratify the Expenditure of $2,000.00 for Tuition for Trustee Miguel Jones to Participate in the Oak Park River Forest Community Foundation (OPRFCF) - Leadership Lab. 

14.G. Motion to Approve Maywood Police Department Proposal dated September 14, 2022 (2022 Gun Buyback Program) with expenses not to exceed $5,000.00. 

14.H. Motion to Waive the Competitive Bid and Approve a Stryker Medical Quote Dated August 19, 2022 for the Purchase of One (1) New Stretcher in the amount of $20,318.68. 

14.I. Motion to Waive the Competitive Bid and Approve National Sealcoating & Paving Estimates #000294 dated September 21, 2021 ($5,500.00) and #000295 dated September 21, 2021 ($6,000.00) to Sealcoat the Parking Lots at Fire Stations 1 and 2 in the total amount of $11,500.00 

14.J. RESOLUTION AUTHORIZING THE EXECUTION OF AND SUBMITTAL OF A GRANT APPLICATION TO THE 2022 ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (ITEP) FOR THE ROOSEVELT ROAD STREETSCAPE IMPROVEMENTS PROJECT (13TH AVENUE TO 1ST AVENUE) with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.  

14.K. RESOLUTION REQUESTING APPROVAL OF THE ILLINOIS DEPARTMENT OF TRANSPORTATION ("IDOT") TO TEMPORARILY CLOSE STATE HIGHWAY ROUTE 171 BETWEEN WASHINGTON BOULEVARD AND MADISON STREET IN THE VILLAGE OF MAYWOOD FROM 10:00 A.M. TO 11:30 A.M. ON SATURDAY, OCTOBER 8, 2022 TO CONDUCT A HOMECOMING PARADE, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.   

14.L. ORDINANCE APPROVING CHANGE ORDER NUMBER 1 TO THE AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND J. NARDULLI CONCRETE, INC. FOR THE PERFORMANCE OF THE 2022 GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT (Reducing the Original Contract Price and Increasing the Village’s Matching Share of the Project Costs), with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.   

14.M. ORDINANCE AMENDING CHAPTER 72 (STOPPING, STANDING AND PARKING) TO ADD SECTION 72.35 (DROP-OFF ZONES FOR PERSONS WITH DISABILITIES) AND TO UPDATE SCHEDULE VII (HANDICAPPED PARKING SPOTS AND ZONES) OF CHAPTER 76 (PARKING SCHEDULES) OF TITLE VII (TRAFFIC CODE) OF THE MAYWOOD VILLAGE CODE TO AUTHORIZE THE POSTING OF DROP-OFF PARKING ZONE SIGNAGE FOR PERSONS WITH DISABILITIES AT THE 702 SOUTH 8TH AVENUE PROPERTY, with a cover memo dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.   

15. NEW BUSINESS AGENDA ITEMS:

15.A. Consideration and Action on:  A Resolution Approving and Authorizing the Execution of a Consent to Assignment of a Billboard Lease Agreement dated October 21, 2002 for the Installation and Operating of a Double-Faced Billboard, located on the northeast corner of Harrison Street and 18th Avenue, from Paramount Media Group, Inc. to Clear Channel Outdoor, LLC, and an Estoppel Certificate related to the Assignment, with a cover dated September 14, 2022 from Klein, Thorpe and Jenkins, Ltd.

16. OLD BUSINESS AGENDA ITEMS:  None

17. BOARD OF TRUSTEE COMMENTS:

18. FOR DISCUSSION ONLY ITEMS:

19. CLOSED MEETING SESSION:

19.A. Pending Litigation per 5 ILCS 120/2(c)(11)

19.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

19.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (5 ILCS 120/2(c)(1)).

19.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

19.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)6)).

 

20. ADJOURNMENT