April 5, 2022 at 7:00 PM - Committee of the Whole/Special Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for the Committee of the Whole Village Board Meeting of the Board of Trustees on Tuesday, March 1, 2022.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. Finance Management Report(s):

7.A. Presentation regarding the Monthly Financial Report for the month of February 2022 by Lanya Satchell, Finance Director.

8. Public Comments:

9. Village President Report Item(s):

9.A. Maywood Economic Opportunities Update

9.B. National League of Cities City Congressional Conference 2022 Recap

9.C. Request for Proposal (RFP) - Grocery Store (615 S. 5th Avenue)

9.D. Newsletter and Department Monthly Reporting

9.E. Discussion on an ordinance to hire a Village Board Legislative Counsel.

10. Village Manager Report Item(s)

10.A. Introduction of the Village Attorney, Felicia Frazier. 

10.B. Village Engineer - resolution that needs to be submitted for the Federal Surface Transportation Program.

10.C. Police Department - request and quote to replace office furnishings. 

10.D. Building and Code Enforcement Department  - request and quote to purchase equipment that will allow the department's employees to operate under the Caselle Software System.

10.E. Department of Public Works - request and quote to purchase 2022 Christmas decorations.

10.F. General Operation Updates

10.G. ILCMA 2022 Winter Conference Recap Presentation

11. Village Attorney Report:

12. Trustee Committee Report(s):

12.A. Planning and Development Committee:

12.B. Fiscal Accountability and Government Transparency Committee

12.B.1) Recommendation regarding:  Third Party Administrator Agreement with Insurance Program Managers Group Claims Management Services, LLC ("IPMG") relative to the General Liability (Property and Casualty/Program and Workers' Compensation Program.

12.C. Community Policing and Public Safety Committee:

12.D. Engagement and Communications Committee:

12.E. Infrastructure and Sustainability Committee:

12.F. Ordinance and Policy Committee:

12.F.1) Recommendation regarding: Memorandum dated February 25, 2022 issued by the Ordinance and Policy Committee regarding three (3) proposed advisory referendum questions for placement on the June 28, 2022 Primary Election ballot and RESOLUTION PROVIDING FOR AND REQUIRING THE SUBMISSION OF THREE NON-BINDING ADVISORY PUBLIC QUESTIONS CONCERNING WHETHER THE VILLAGE OF MAYWOOD SHOULD ADOPT AN ORDINANCE REGULATING OVERNIGHT PARKING ON RESIDENTIAL STREETS TO APPEAR ON THE BALLOT OF THE ELECTORS OF SUCH VILLAGE AT THE PRIMARY ELECTION TO BE HELD ON JUNE 28, 2022, with a cover memo dated March 29, 2022 from Klein, Thorpe and Jenkins, Ltd. 

13. New Business:

13.A. Discussion and recommendation of: RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION, AND MAINTENANCE OF THE GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS IN MAYWOOD, ILLINOIS (COST SHARING FOR GREEN INFRASTRUCTURE ALLEY IMPROVEMENTS PROJECT) with the Agreement attached as Exhibit “A”, and with a cover memo dated March 29, 2022 from Klein, Thorpe and Jenkins, Ltd.   

13.B. Discussion and recommendation of: RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MAYWOOD PARK DISTRICT FOR JOINT INVESTIGATION OF FUNDING OPTIONS FOR THE REHABILITATION OF THE FRED HAMPTON POOL OR REPLACEMENT OF THE POOL FACILITY WITH A NEW POOL FACILITY, with the Agreement attached Exhibit “A” and with a cover memo dated March 29, 2022 from Klein, Thorpe and Jenkins, Ltd.  

13.C. Discussion and recommendation of: RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE MAYWOOD PARK DISTRICT FOR THE JOINT INVESTIGATION OF FUNDING OPTIONS FOR THE REHABILITATION OF THE EXISTING FRED HAMPTON FAMILY AQUATIC CENTER POOL FACILITY OR REPLACEMENT OF THE FRED HAMPTON FAMILY AQUATIC CENTER POOL FACILITY WITH A NEW POOL FACILITY, with the Plat attached as Exhibit “A” and with a cover memo dated March 29, 2022 from Klein, Thorpe and Jenkins, Ltd.  

13.D. Discussion and recommendation of: RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A THIRD PARTY ADMINISTRATOR AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND INSURANCE PROGRAM MANAGERS GROUP CLAIMS MANAGEMENT SERVICES, L.L.C. RELATIVE TO THE GENERAL LIABILITY (PROPERTY AND CASUALTY) PROGRAM AND WORKERS’ COMPENSATION PROGRAM, with the Agreement attached as Exhibit "A" and with a cover memo dated March 29, 2022 from Klein, Thorpe and Jenkins, Ltd. 

13.E. Discussion and recommendation of:  RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR FUNDING OF ROADWAY IMPROVEMENTS THROUGH THE SURFACE TRANSPORTATION PROGRAM (Project Boundaries: 9th Avenue from Madison Street to St. Charles Road; 5th Avenue from Harrison Street to Quincy Street; Madison Street from 21st Avenue to 1st Avenue; 5th Avenue from Roosevelt Road to Bataan Drive; and Washington Boulevard from 9th Avenue to 1st Avenue), with a cover memo dated March 29, 2022 from Bill Peterhansen, Village Engineer. 

14. Old Business:

14.A. Conducting of: PUBLIC HEARING REGARDING THE VILLAGE OF MAYWOOD'S FISCAL YEAR 2022/2023 BUDGET (MAY 1, 2022 THROUGH APRIL 30, 2023). 

14.A.1) AGENDA FOR PUBLIC HEARING CONCERNING THE PROPOSED FISCAL YEAR 2022/2023 BUDGET (MAY 1, 2022 THROUGH APRIL 30, 2023). 

14.A.2) NOTICE OF PUBLIC HEARING REGARDING THE VILLAGE OF MAYWOOD'S FISCAL YEAR 2022/2023 BUDGET (MAY 1, 2022 THROUGH APRIL 30, 2023). 

14.A.3) Draft ORDINANCE APPROVING THE FISCAL YEAR 2022/2023 VILLAGE OF MAYWOOD BUDGET (MAY 1, 2022 THROUGH APRIL 30, 2023). 

15. Other Matters:

16. For Information Only

17. Closed Meeting Session  

18. Adjournment of Committee of the Whole Meeting and Open Special Village Board Meeting.

19. COMMENCEMENT OF APRIL 5, 2022 SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES.

20. Call to Order

21. Roll Call

22. Public Comments:

23. New Business:

23.A. Consideration and Action On: RESOLUTION PROVIDING FOR AND REQUIRING THE SUBMISSION OF THREE NON-BINDING ADVISORY PUBLIC QUESTIONS CONCERNING WHETHER THE VILLAGE OF MAYWOOD SHOULD ADOPT AN ORDINANCE REGULATING OVERNIGHT PARKING ON RESIDENTIAL STREETS TO APPEAR ON THE BALLOT OF THE ELECTORS OF SUCH VILLAGE AT THE PRIMARY ELECTION TO BE HELD ON JUNE 28, 2022

23.B. Consideration of an ordinance to hire a Village Board Legislative Counsel.

24. Old Business:

25. Closed Meeting Item(s):

25.A. Pending Ligition (5 ILCS 120/2(c)(11))

25.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

25.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. (5 ILCS 120/2(c)(1)).

25.D. The purchase or lease of real property for use by the Village. (5 ILCS 120/2(c)(5)).

25.E. The setting of a price for sale or lease or property owned by the Village (5 ILCS 120/2(c)(6)).

26. Adjournment: