November 16, 2021 at 7:00 PM - Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES, TUESDAY, OCTOBER 19, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Discussion of Monthly Financial Report for November 2021

7.B. Discussion of the Village of Maywood Warrant List No. 200519 through November 10, 2021 in the amount of $3,606,708.37.

7.C. Discussion of the Village of Maywood Open Invoices Report through November 10, 2021 in the amount of $2,299,245.84.

8. PUBLIC COMMENTS:

9. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

10. VILLAGE MANAGER REPORT AGENDA ITEM(S):

10.A. Discussion regarding Janitorial Contract - Bid Waiver in Lieu of Solication of Competitive Proposals (Village Staff Memo dated Novembe 11, 2021 - Public Works Director John West.

11. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):

11.A. Status Report regarding:  Formation of New Tax Increment Financing ("TIF") Districts -- Proposed TIF District Boundary Maps, Economic Disclosure Statement and Affidavit for TIF District Formation (KTJ Memo dated November 10, 2021).

12. TRUSTEES COMMITTEE REPORT:

12.A. Planning and Development Committee

12.B. Fiscal Accountability and Government Transparency Committee

12.C. Public Safety and Police Accountability Committee

12.D. Engagement and Communications Committee

12.E. Infrastructure and Sustainability Committee

12.F. Policy and Ordinance Committee

13. OMNIBUS AGENDA ITEM(S):

13.A. The Monthly Financial Report for November 2021.

13.B. A Resolution Approving the Regular Meeting Schedules of the Committee of the Whole of the Board of Trustees and the Board of Trustees of the Village of Maywood for Calendar Year 2022.

13.C. A Resolution Authorizing the Approval and Execution of an Intergovernmental Agreement between the Village of Maywood and the Illinois Department of Transportation regarding costs, maintenance and other issues related to Traffic Signals and other Traffic Control Devices on State Roadways.

13.D. A Resolution Authorizing the Approval and Execution of a Professional Engineering Services Agreement with Edwin Hancock Engineering Company for Phase II Design Engineering Services for the 19th Avenue Roadway Improvement Project (Madison Street to Oak Street).

13.E. A Resolution Authorizing the Approval and Execution of an Agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing Professional Engineering Services for the 21st Avenue Improvements Project (Harrison Street to Van Buren Street), and for the Appropriation and Expenditure of FY 2021 CDBG Program Funds and General Funds to pay for the Preliminary and Design Engineering Services and Construction Engineering Services related to the project.

13.F. A Resolution determining the estimated Village of Maywood Real Estate Tax Levy for Year 2021.

13.G. A Resolution Approving the Sale and Redevelopment of Real Property commonly known as 1000 South 19th Avenue pursuant to the Maywood Tax Reactiviation Program (Purchaser: 1900 Maywood LLC).

13.H. A Resolution Approving and Authorizing Execution of a Plat and Public Utility and Sidewalk Easement Payments for Various Easements for the Washington Boulevard Improvement Project.

13.I. An Ordinance Amending Various Sections of Chapter 30 (Village Administration) and Chapter 37 (Civil Emergencies) of Title 3 (Administration) of the Maywood Village Code to create the Department of Homeland Security and Emergency Management in place of Village Emergency Services and Disaster Agency.

13.J. Motion to Approve the Settlement Agreement and General Release (Administrative Complaint Lawsuit - Cooks v. Village of Maywood, et al., Case No. 2020 CH 06173).

13.K. Settlement Agreement and General Release (Administrative Complaint Lawsuit Yuvette Daniel V. Village of Maywood, Case No. 2020 CH 06173).

13.L. Resolution Authorizing a Waiver of the Competitive Bid Process In Lieu of Solicitation of Competitive Proposals and Approving and Authorizing the Execution of an Independent Contractor Agreement for Janitorial and Cleaning Services and Center for Disease Control (CDC) Recommended Sanitization and Cleaning Compliance Services between Chicago Cleaning Concierge, LLC and the Village Of Maywood
 

13.M. Independent Contractor Agreement for Janitorial and Cleaning Services and Center for Disease Control (CDC) Recommended Sanitization And Cleaning Compliance Services between Chicago Cleaning Concierge, LLC and the Village of Maywood
 

14. NEW BUSINESS ITEM(S):

15. OLD BUSINESS ITEM(S):

16. BOARD OF TRUSTEES COMMENTS:

17. CLOSED MEETING SESSION:

17.A. Pending Litigation per 5 ILCS 120/2(c)(11)

17.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

18. ADJOURNMENT