November 4, 2020 at 7:00 PM - Special Village Board Meeting

1. Call to Order

2. Roll Call

3. Invocation

4. Pledge of Allegiance to the Flag

5. Approval of minutes for Special Board Meeting of the Board of Trustees Tuesday, October 20, 2020.

6. Oaths, Reports, Proclamations, Announcements and Appointments

7. Finance Management Report(s):

7.A. Approval of Village of Maywood Warrant List No. 200501 through October 28, 2020 in the amount of $476,475.51.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of October 28, 2020 in the amount of $961,298.95.

8. Mayor's Report and Theme: "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"

8.A. Status update from Police Department on the purchase of Body Cams. No attachment(s)

8.B. Status update from Police Department for the purchase of additional Tasers. No attachment

9. Public Comments:

10. Village Manager's Report:

10.A. Discussion and consideration regarding purchase of Village Owned Property located at 905 South 3rd Avenue under the ANLAP Program.

10.B. Discuss draft Resolution determining the estimated Village of Maywood Real Estate Tax Levy for Year 2020 (final action at Village Board Meeting date: Tuesday, November 17, 2020).

10.C. Discuss draft Notice of Proposed Real Estate Tax levy Public Hearing for the Village of Maywood for Year 2020 (Publish final version not more than 14 nor less than 7 days prior to the proposed Tuesday, December 1, 2020 Public Hearing; target publication date range: Chicago Sun Times or Chicago Tribune: one time during Wednesday, November 18, 2020 through Tuesday, November 24, 2020 and Village Free Press: either Wednesday, November 18, 2020 or Wednesday, November 25, 2020).

11. Village Attorney Report:

11.A. Discuss updated Tentative Schedule for Adoption and Approval of Amendments to the Redevelopment Project and Plan for the Madison Street - Fifth Avenue TIF District dated October 28, 2020.
    a.  Announce availability of the draft Amended Redevelopment Plan.
    b.  Announce Joint Review Board Meeting to be held on Friday, November 13, 2020
        (4:30 p.m. in the Village Board Room).
    c.  Announce Public Hearing to be conducted by Village Board on Tuesday, December
        15, 2020 (as part of the Village Board Meeting - 7:00 p.m.)

11.B. Discuss updated Tentative Schedule for Adoption and Approval of Amendments to the Redevelopment Project and Plan for the Roosevelt Road TIF District dated October 28, 2020.
    a.  Announce availability of the draft Amended Redevelopment Plan.
    b.  Announce Joint Review Board Meeting to be held on Friday, November 13, 2020
        (4:45 p.m. in the Village Board Room).
    c.  Announce Public Hearing to be conducted by Village Board on Tuesday, December
        15, 2020 (as part of the Village Board Meeting - 7:00 p.m.)

12. Omnibus Agenda Items:

12.A. Approval of a payment to Allied Service Group, Inc. for transportation of the deceased for the Village of Maywood Police Department in the amount of $8,400.00.

12.B. Approval of payment to City of Chicago for water services provided to the Village of Maywood from August 18, 2020 to September 17, 2020 in the amount of $306,183.92.

12.C. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department pursuant to the 2020 Alley and Roadway Improvement Project in the amount of $60,614.81.

12.D. Approval of payment to Triggi Construction for engineering services rendered to the Village of Maywood pursuant to the 2020 Alley and Roadway Improvements Project which includes roadway and drainage improvements along 6th Avenue, School Street, Warren Street, Legion Street and Wilcox.  The project also includes improvements to Alleys 101, 106 and 344 in the amount of $229,217.67.

12.E. Approval of payment to Insurance Program Managers Group for the Third Installment of four (4) to be paid by end of Fiscal Year for the Village of Maywood in the amount of $141,620.25. 

12.F. A RESOLUTION APPROVING A RENEWAL OF THE COOK COUNTY CLASS 8 PROPERTY TAX RATE DESIGNATION FOR THE REAL PROPERTY COMMONLY KNOWN AS 1401 ST. CHARLES ROAD, MAYWOOD, ILLINOIS, (Aetna Plywood, Inc.) with a cover memo dated October 28, 2020 from Klein, Thorpe and Jenkins, Ltd.

12.G. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF THE PROPOSAL OF SAMMY THOMPSON PLUMBING IN THE AMOUNT OF $9,870.00 FOR WATER TANK PURCHASE AND INSTALLATION SERVICES AND APPROVING THE EXPENDITURE OF MADISON STREET / 5TH AVENUE TIF DISTRICT FUNDS FOR SUCH PURCHASE AND SERVICES (Project: 350 Gallon Hot Water Tank Replacement at Village Hall), with a cover memo dated October 28, 2020 from Klein, Thorpe and Jenkins, Ltd. 

13. New Business:

13.A. A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PLAT OF RESUBDIVISION FOR THE 1616 SOUTH 5TH AVENUE PROPERTY (with Exhibit "A": Final Plat of Resubdivision, being provided by Village Staff), with a cover memo dated October 28, 2020 from Klein, Thorpe and Jenkins, Ltd.

13.B. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PLAT OF RESUBDIVISION FOR THE 1601 SOUTH 5TH AVENUE PROPERTY (with Exhibit "A": Final Plat of Resubdivision, being provided by Village Staff), with a cover memo dated October 28, 2020 from Klein, Thorpe and Jenkins, Ltd.

14. Old Business: None

15. Board of Trustees Comments/Information

16. For Information Only

16.A. Information concerning the Village of Maywood 2020 Property Reassessment Year documentation presented by Mr. Willie Norfleet, Village Manager at Town Hall Meeting Thursday, October 22, 2020. 

17. Closed Meeting Session  

17.A. Probable or imminent litigation (5 ILCS 120/2(c)(11)).

17.B. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member. (5 ILCS 120/2(c)(12)).

18. Adjournment