March 25, 2021 at 6:30 PM - Regular School Board Meeting
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I. Call Meeting to Order
Presenter:
Chair Hitchings
Description:
The Board Chair will call the meeting to order.
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II. Pledge of Allegiance
Description:
The Board Chair will lead the Pledge of Allegiance.
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III. Roll Call
Presenter:
Chair Hitchings
Description:
The Board Chair will take roll call. A quorum must be established in order for the meeting to proceed.
Board Members: Tim Hitchings, Board Chair
Aaron Berg, Vice Chair Lynn Wedlund, Clerk Heidi Sprandel, Treasurer Gary Hawkin, Director Nikki Johnson, Director Carri Levitski, Director Ex Officio, Dr. Nate Rudolph, Superintendent Jillian Edblad, Student Representative |
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IV. Approve Revised Agenda
Presenter:
Chair Hitchings
Description:
Once quorum has been established the Board Chair will request approval of the revised meeting agenda.
Recommended Motion(s):
To approve the revised meeting agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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V. Communications/Recognition
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VI. School Board Showcase
Presenter:
Dr. Steve Gibbs
Description:
Cambridge-Isanti High School is proud to present the Career and Technical Education Department as its School Board Showcase. The Business, Family and Consumer Science, and Industrial Technology will share about each program and the incredible opportunities they provide our students.
Attachments:
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VII. Open Forum
Presenter:
Community Members
Description:
An opportunity for members of the community to address the Board.
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VIII. Board Committees
Presenter:
Committee Members
Description:
A. Board Standing Committee Reports (minutes attached)
B. Board Representative Committee Reports C. Legislative Information D. Student Representative Board Report E. School Board Member Good News Report
Attachments:
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IX. Administration Reports
Presenter:
Administrators
Description:
Administration will provide an update to the School Board.
Attachments:
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X. Non-Action Items
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X.A. Fiscal Year 2022 Preliminary Budget Recommendations
Presenter:
Superintendent Rudolph
Description:
School districts in Minnesota are required to pass an approved budget by June 30 of the prior year. The administration is presenting preliminary recommendations for budget reductions and budget planning for FY2022. Administration will present the revised and final budget reductions for board approval at the April 22, 2021 Board Meeting.
Attachments:
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X.B. Policy 101 - Legal Status of the School District
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
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X.C. Policy 101.1 - Name of the School District
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.D. Policy 104 - School District Mission Statement
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.E. Policy 213 - School Board Committees
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.F. Policy 603 - Curriculum Development
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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X.G. Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the changes and modifications in the attached policy for first reading.
Attachments:
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XI. Consent Agenda
Presenter:
Chair Hitchings
Description:
A. February 18, 2021 Regular School Board Meeting
B. March 4, 2021 Study Session
C. Bills & Wire Transfers: A copy of the Bills & Wire Transfers is available for your review
D. Personnel Action: A summary of personnel actions for this month is attached, including hires, retirements, leaves of absence, and change in assignments, additional assignments, resignations, and terminations.
E. Release of Tier 1 Teachers and Release of Teachers with an Out-of-Field Permission Assignment Any items board members wish to have considered as a separate action? Board approval of the consent agenda is needed.
Recommended Motion(s):
To approve the consent agenda. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XII. Treasurer's Report
Presenter:
Heidi Sprandel
Description:
Heidi Sprandel, Board Treasurer, will give recommendation for treasurer’s report subject to audit. The Board Treasurer and Director of Finance and Operations meet once a month to review the previous month’s financial activity. Reports that are reviewed are the treasurer’s report, payment registers, and employee reimbursement report.
Recommended Motion(s):
To approve the treasurer's report subject to audit. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII. Action Items
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XIII.A. Gifts and Donations
Presenter:
Christopher Kampa
Description:
Therefore the Director of Finance and Operations recommends the following resolution:
Minnesota Statues 12B.02, Subd. 6 provides: "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
School Board Policy 706 establishes guidelines for the acceptance of gifts/donations to the District; and Minnesota Statute 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; THEREFORE, BE IT RESOLVED that the School Board of Cambridge-Isanti Schools, ISD 911 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).
Recommended Motion(s):
To adopt resolution to accept gifts, grants or devise of real or personal property. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.B. Revised 2021-2022 School Year Calendars
Presenter:
Dr. Brenda Damiani
Description:
This revised calendar moves the non-school days from October 14-15, 2021 to October 21-22, 2021 to reflect the correct MEA dates.
Recommended Motion(s):
To approve the revised 2021-2022 School Year Calendars. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.C. Flexible Learning Year Application for 2021-2024
Presenter:
Dr. Brenda Damiani
Description:
The State of Minnesota requires school districts starting prior to Labor Day to complete a Flexible Learning Year application every three years. The application is required by legislation. The Cambridge-Isanti School District is required to comply with this provision in the event we decide to offer any non-traditional calendar for the 2021-22 school year. This application and supporting documents are available for review each year.
Recommended Motion(s):
To approve the Flexible Learning Year Application for 2021-2024. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.D. Health Insurance Provider
Presenter:
Shawn Kirkeide
Description:
Pursuant to the Health Insurance Transparency Act (HITA), we are required to go out for a bid on our health insurance carrier every two years by doing a Request for Proposal (RFP) process. The insurance committee went through this process and analysis this winter and determined that staying with our current provider, Preferred One, is the best decision for our employees.
Recommended Motion(s):
To approve Preferred One as the lowest responsible bidder as the district's health insurance provider through 2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.E. Health Insurance Premiums for 2021-2022
Presenter:
Shawn Kirkeide
Description:
The self-insured health plan has continued to run extremely well, as a result, the insurance committee determined that a 0% increase in premiums would be recommended for the July 1, 2021 - June 30, 2022 plan year.
Recommended Motion(s):
To approve Health Premiums with a 0% increase for 2021-2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.F. Dental Insurance Provider
Presenter:
Shawn Kirkeide
Description:
The insurance committee reviewed proposals for our dental provider and determined that staying with our current provider, Delta Dental, is the most cost-effective for our employees and district.
Recommended Motion(s):
To approve Delta Dental as the lowest responsible bidder as the district's dental provider. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.G. Dental Insurance Premiums for 2021-2022
Presenter:
Shawn Kirkeide
Description:
Implementing the 10% increase last year allowed the dental plan to stabilize, therefore, the insurance committee is recommending a 0% increase to dental premiums for the July 1, 2021 - June 30, 2022 plan year.
Recommended Motion(s):
To approve Dental Insurance Premiums with a 0% increase for 2021-2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.H. EAP Provider
Presenter:
Shawn Kirkeide
Description:
The insurance committee reviewed proposals for Employee Assistance Program (EAP) providers, who could provide our employees with enhanced benefits surrounding mental health, financial, and other personal wellbeing matters. Fairview came in with the most reasonable bid and offers a great benefits package that we hope will be an exceptional free benefit for our employees. This service will be paid for through our self-insured reserve fund.
Recommended Motion(s):
To approve Fairview as the lowest responsible bidder as the district's EAP Provider. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.I. Life, AD&D, and Long Term Disability Provider
Presenter:
Shawn Kirkeide
Description:
The insurance committee went out for bids for our Life, AD&D, and Long Term Disability Insurance by doing a Request for Proposal (RFP). We have finished reviewing the bids and are happy to report that we will save more than $30,000 per year for the next 3 years by moving away from our current provider (Metlife) to Voya.
Recommended Motion(s):
To approve Voya as the lowest responsible bidder as the district's Life, AD&D, and Long Term Disability Provider. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.J. Vision Provider
Presenter:
Shawn Kirkeide
Description:
The insurance committee reviewed proposals for vision providers and recommend that we stay with our current provider EyeMed with no rate change and a 4-year rate guarantee.
Recommended Motion(s):
To approve EyeMed as the lowest responsible bidder as the district's Vision Provider. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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XIII.K. Policy 521 - Student Disability Nondiscrimination
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 521 with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 521 - Student Disability Nondiscrimination as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.L. Policy 606 - Textbooks and Instructional Materials
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 606 with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 606 - Textbooks and Instructional Materials as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.M. Policy 610 - Field Trips
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 610 with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 610 - Field Trips as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIII.N. Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs
Presenter:
Shawn Kirkeide
Description:
Superintendent Rudolph and Cambridge-Isanti Schools Policy Review Committee met and discussed a comparison between our current policy and MSBA's model policy for reference. Cabinet and the Administrative Team also had the opportunity to review the proposed policy changes and provide comments. Upon consideration, the Policy Review Committee is recommending the Board approve Policy 612.1 with modifications made in the attached policy.
Recommended Motion(s):
To approve Policy 612.1 - Development of Parent and Family Engagement Policies for Title I Programs as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments:
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XIV. Adjournment
Presenter:
Chair Hitchings
Description:
Adjourn meeting
Recommended Motion(s):
To adjourn meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
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