April 11, 2024 at 9:00 AM - Regular Meeting and Executive Session

1. CALL TO ORDER

1.A. Moment of Silent Meditation

1.B. Approval of the Agenda – Action Item

2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.

3. SPECIAL PRESENTATION-Grand Canyon Unified School District CTE

4. SPECIAL PRESENTATION-FY23 Audit Review- Ms. Cristi Swan, CPA (via teleconference)

5. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.

5.A. Approval of Minutes: Regular Meeting March 7th, 2024                    

5.B. Approval of expense and payroll vouchers March 2024

5.C. Approval of the revisions to 2023-2024 intergovernmental agreements (Exhibit A budget only) for member districts: Page Unified School District and Flagstaff Unified School District

5.D. Approval to Dispose of the Ford Explorer District Vehicle and donate it to Fredonia HS Auto Shop

6. UNFINISHED BUSINESS
None for this meeting.

7. NEW BUSINESS

7.A. Approval of Audit for fiscal year 2023 (as presented today, at the April 11th, 2024 meeting by Cristi Swan, CPA)- Action Item

7.B. Discussion and Approval for the District Auditing Services for C. Cristi Swan, CPA, for Fiscal Year 24-Action Item

7.C. Board discussion and approval to sunset the Fashion Design-CAVIAT Flagstaff High School program starting school year 2024-2025-Action Item

7.D. Discussion and Approval of the CAVIAT Spring Compliance Visits for PUSD, FUSD, and FMUSD-Action Item

8. EXECUTIVE SESSION- The Board may vote to enter into executive session on the following matter: 
(All persons present at an Executive Session are hereby reminded that A.R.S. §38-431.03 imposes strict confidentiality requirements on discussions that occur in Executive Session. Generally, such discussions cannot be revealed to non-board members, unless necessary to carry out the purpose of the statutory provision that specifically permits an Executive Session. The Open Meeting Law provides for a fine of up to $500 for violating this confidentiality requirement, and requires that this admonition be given.) -Action Item

8.A. Pursuant to A.R.S. 38-431.03 A(1) Personnel matters regarding superintendent's contract

8.B. The Board will convene in open session

9. ACTION ITEM

9.A. Approval of the Superintendent's Contract Renewal 2025-2027, as presented in Executive Session, Option #1, Option #2 or Option #3-Action Item

10. STUDY SESSION

10.A. Review of Governing Board Member Roles, Responsibilities and other related Governing Policies- Non Action Item

11. REPORTS

11.A. Governing Board

11.A.1) General Board Member Updates

11.A.2) Update from the Committee of the Board regarding the Board Self Eval, Supt Eval and Performance Pay Rubric

11.B. Superintendent

11.B.1) Current Events

11.B.2) Update on Performance Audit with the Auditor General's Office

11.B.3) Elections Update

12. CALENDAR OF EVENTS The next Regular Board Meeting is scheduled for May 15th, 2024 - 9:00 AM - Fredonia  High School (Budget Revision by 15th)

13. ADJOURNMENT - Action Item