June 17, 2019 at 9:00 AM - Regular Meeting & Public Hearing (rescheduled due to lack of quorum at 6-14-19 originally scheduled meeting)
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1. CALL TO ORDER
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1.A. Moment of Silent Meditation
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1.B. Approval of the Agenda – Action Item
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2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.
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3. PUBLIC HEARING-2019-2020 Proposed Maintenance Operating Budget and Capital Budgets
Description:
This will be the preliminary budget presentation for the FY 2019-20 budget. After the hearing, Board action is required to adopt the "proposed" budget. In July, a final Board vote will conclude the process.
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3.A. Call to Order of Public Hearing
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3.B. Review of 2019-2020 Proposed Maintenance Operating Budget and Capital Budgets – Non Action Item
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3.C. Call for Questions and Discussion
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3.D. Adjournment of Public Hearing/ Call to Order of regular meeting
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3.E. Approval of proposed budget for FY2019-2020 budget – Action Item
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4. CONSENT AGENDA
Note: All or individual items may be pulled from the consent agenda and discussed individually. |
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4.A. Approval of Minutes: May 2, 2019 Regular Meeting
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4.B. Approval of expense and payroll vouchers
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4.C. Approval of Student Activities Account Balances for May 2019
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4.D. Approval of the intergovernmental agreements for 2019-2020 of the following member districts: Fredonia-Moccasin Unified District, Flagstaff Unified School District, Page Unified School District and Williams Unified School District
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4.E. Approval of the Memorandum of Understanding with Northland Preparatory Academy, for 2019-2020, for our Central Campus programs delivered via Coconino Community College
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4.F. Approval of the Memorandum of Understanding with Flagstaff Arts and Leadership Academy, for 2019-2020, for our Central Campus programs delivered via Coconino Community College and Satellite Programming
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4.G. Approval for Jenn Merrick to be designated as the Student Activities Treasurer for SY 19-20
Description:
Per our auditor's request, CAVIAT board needs to designate someone to be the point person for the student accounts. Jenn already works with teachers to check their deposits, before I take them to the county treasurer's office. This designation just makes it official.
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4.H. Approval of ADI as sole source vendor for CAVIAT Business Services for FY20
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4.I. Approval of 3rd Party Vendor, ADI, for Payroll Services and Accounts Payable and Budgeting Services for CAVIAT JTED for fiscal year 2019-2020
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4.J. Approval of Tyler Technologies as sole source vendor for Schoolmaster Student Information Management System for FY19-20
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4.K. Approval of Tyler Technologies Schoolmaster Licenses and associated costs for 2019-2020
Description:
3.5% increase from SY18-19
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4.L. Approval for C. Cristine Swan, CPA to complete the CAVIAT FY 2019 Annual Audit
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4.M. Approval of the Annual TRUST and Alliance Proposal Acceptance Form (PAF) and Coverage Acceptance Form (CAF) for 2019-2020
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4.N. Approval of Dr. Brent Neilson as the CAVIAT CTED Qualified Evaluator for the 2019-2020 Fiscal Year (in accordance with Policy GCO Evaluation of Professional Staff Members)
Description:
As per policy GCO--Evaluation of Professional Staff Members, the CAVIAT CTED
designates the Brent Neilson as the district's qualified evaluator for the teacher performance evaluation system and other certified and non-certified administrative staff members. |
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4.O. Approval of new CAVIAT Central Campus Program, Early Childhood Education (countywide) and Construction Technologies (Flagstaff only), School Year 2019-2020, delivered by Coconino Community College
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4.P. Approval for the CAVIAT CTED Teacher Evaluation Instrument for 2019-2020
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4.Q. Approval of CAVIAT instructor contracts Sharon Hebestreit (Central Campus-Flagstaff) and Rich Krueger (Central Campus-Flagstaff) for SY 19-20
Description:
The contracts approved would be for instructors: Sharon Hebestreit, and Rich Krueger
We will provide two contracts...one for under 30 days, and one for remainder of school year, after said time if enrollment is sufficient. All the above employees are in good standing and their annual evaluations have been completed.
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4.R. Approval Guest Teachers Wendy Wetzel and Dr. Beth Chesterman, Flagstaff Central Campus for 2019-2020 at $20 per hour
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4.S. Approval of the 4-year Arizona School Board Association service agreement subscription renewal, for 48 months, at $291 per month, pre-paid in full, for a total of $13,968.
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5. UNFINISHED BUSINESS-none at this time
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6. NEW BUSINESS
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6.A. Approval of Bill Justice for the 2019 -2020 ASBA Delegate Assembly September 8th, 2018 @ 8:30 am - 11:00 am in Scottsdale - Action Item
Description:
It should be noted that this is not an obligatory function of any school Board but rather an opportunity to be represented in the process ASBA uses to establish legislative priorities.
As is customary, we like to identify a Board member and alternate to serve at the ASBA delegate assembly in September. This person will represent CAVIAT and help establish legislative priorities for the year. Those who are willing to serve are encouraged to express their interests so that the nomination and approval process may be accomplished. If someone is slotted to attend this conference, I would like to suggest that she/he is our delegate. |
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6.B. ASBA Policy Advisories 646-650-First reading-Non-Action Item
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6.C. Discussion and Possible Approval by the CAVIAT Governing Board, to add the Coconino Community College Central Campus CTE teachers to the CAVIAT contract with the AZ Curriculum Consortium-Possible Action Item
Description:
While this will increase the CAVIAT financial contribution to the AZ Curriculum Consortium, I personally feel this is worth the increased cost, and further demonstrates our commitment to the success of the Central Campus programs, as well as demonstrating that we are good partners with CCC.
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6.D. Discussion and Possible Approval to Lease the CAVIAT Central Campus, to Coconino Community College, annually, providing them access to our classrooms, lab space, and secured storage- Possible Action Item
Description:
As you can see in the draft rental agreement the annual cost is $1. FUSD has agreed to do the same for CCC. To date, while CCC Admin has not requested to use our site, though I have offered on multiple occasions. However, other CCC staffers have expressed interest in using our building. Again, I think demonstrates our partnership and support of CCC.
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6.E. Discussion and Possible Approval of the 2019-2020 IGA with Coconino Community College for CAVIAT Central Campus Programs-Possible Action Item
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6.F. Suggested Future Agenda Items- Non Action Item
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7. REPORTS
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7.A. Governing Board
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7.B. Superintendent
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7.B.1) Legislative Update
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7.B.2) Update on iCREATE Grant
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7.B.3) Student climate survey for 2019-2020
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7.B.4) CTSO Student Successes
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7.B.5) Central Campus Enrollment Updates SY 19-20
Description:
Enrollment numbers for programs as of today, 6-5-19 are:
Alt. Energy Year 1 - 0 Alt. Energy Year 2 - 1 Bioscience - 1 Business Year 1 - 1 Business Year 2 - 2 CIS - 8 CNA - 12 ECE - 1 EMS - 5 HRM - 1 Medical Assistant Year 1 - 6 Medical Assistant Year 2 - 2 PreHealth Careers - 5 Engineering Sciences - 15 Veterinary Assistant - 16 Marine Tech - 0 |
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7.B.6) Update on Page Area Students Participating Summer CAMT paid by CAVIAT
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8. CALENDAR OF EVENTS The next Regular Board Meeting and Public Hearing for Budget Approval FY 19/20 is scheduled for Monday, July 8th 2019 at 9am. This meeting will be held via teleconference.
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9. ADJOURNMENT - Action Item
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