October 17, 2023 at 3:00 PM - Finance, Facilities and Operations Committee Meeting

I. Call to Order and Determination of Quorum 

II. Public Forum: Members of the public who wish to make comments may complete a Public Comment Participation Request in person at Harris Hill Administration Building prior to the start of the meeting indicated in the posted notice. Comments must be limited to issues that can be presented in a public forum and are directly related to the posted and noticed agenda items. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels, in accordance with the Texas Open Meetings Act and Board policy. For more information about public comment procedures, please review the Board Policy for Public Comment accessible at the following link: https://pol.tasb.org/Policy/Code/364?filter=BED.

III. Superintendent's Message

IV. Agenda Items for Board of Trustees' Meeting October 2023

IV.A. Information Items

IV.A.1. Receive Board of Trustees Contract Renewal Report for October 2023 – Mark A. Booker

IV.A.2. Receive Presentation on Facilities and Maintenance Summer 2023 Completed Projects – Javier Fernandez and Frank Bayardo

IV.A.3. Receive Student Nutrition Services Quarterly Management Update – Jennifer Miller

IV.A.4. Receive Transportation Quarterly Update – Annamarie Banner

IV.A.5. Review August 2023 Tax Report – Kristi Cooper

IV.A.6. Review August 2023 Monthly Financials – Allison Davenport

IV.B. Action Items (Non Consent)

IV.B.1. Consider Approval of Resolution Designating Investment Officers for the District – Allison Davenport

IV.B.2. Consider Approval of Budget Transfers and Amendments to the 2023-2024 General Fund and Debt Service Fund – Elisa Cordova-Long

IV.B.3. New Bids

IV.B.3.a. Contract#51-23-01 - Consider Approval of Purchase of Large and Small Equipment, Supplies, and Parts for Student Nutrition Services– Jennifer Miller

IV.B.3.b. Contract#149-23- Consider Approval of Purchase of Toshiba UPS Unit Maintenance and Batteries – Paul Gonzales

IV.B.3.c. Contract# 252-24- Consider Approval of Purchase of Cellular Data Services – Matt Yeager

IV.B.3.d. Contract# 344-24-02 - Consider Approval of Purchase of Books, Library, and Educational Materials – Dr. Kim Caddell

IV.B.3.e. Contract#397-24-05 - Consider Approval of Purchase of Online Instructional Software – Dr. Jason Adams

IV.B.3.f. Contract# 93-24-01 - Consider Approval of Purchase of Trash Bags and Can Liners - Warehouse – Frank Bayardo

IV.B.4. Renewal Bids

IV.B.4.a. Contract#152-20 - Consider Approval of Purchase of Custodial Supplies –  Warehoused – Frank Bayardo

IV.B.4.b. Contract#74-22 - Consider Approval of Purchase of Fine and Color Paper - Warehoused – Mark Booker

IV.B.4.c. Contract#345-20-01- Consider Approval of Purchase of Musical Instrument Supplies & Repairs – Joseph Figarelli

IV.B.4.d. Contract#345-20-03- Consider Approval of Purchase of Musical Instrument, Supplies & Repairs – Supplemental - Joseph Figarelli

IV.B.4.e. Contract#338-20- Consider Approval of Purchase of Telecommunications Parts and Service – Matt Yeager

IV.B.5. Increase to Awarded Bids

IV.B.5.a. Contract#41-23 - Consider Approval of Increase in Awarded Amount for Firewall Equipment and Services – Matt Yeager

IV.B.5.b. Contract#240-23 - Consider Approval of Increase in Awarded Amount for Computer Workstations, Laptops, and Related Items - Matt Yeager

IV.B.5.c. Contract#316-22 - Consider Approval of Increase in Awarded Amount for Google License Products, Support, and Services - Matt Yeager

IV.B.5.d. Contract#32-23 - Consider Approval of Increase in Awarded Amount for CTE Instructional Material, Equipment, and Software – Dr. Jason Adams

IV.B.5.e. Contract#342-21 - Consider Approval of Increase in Awarded Amount for Project Lead the Way – Dr. Susanna Russell

IV.B.5.f. Contract#394-20-08 - Consider Approval of Increase in Awarded Amount for Special Education Software and Supplies – Dr. Susanna Russell

V. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

V.A. Pursuant to Texas Government Code Section 551.071, private consultation with the Board’s attorney, in person or by phone, when the Board seeks the advice of its attorney about: 1) pending or contemplated litigation; 2) a settlement offer; or 3) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

V.B. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.

V.C. Pursuant to Texas Government Code Section 551.076. Deliberations Regarding Security Devices or Security Audits

VI. Adjournment