December 8, 2020 at 4:00 PM - Finance and Audit Committee Meeting

I. Call to Order and Determination of Quorum 

II. This meeting is being held in accordance by order of Governor Greg Abbott’s Executive Order on September 17, 2020 and the Texas Health and Human Services. These modifications are necessary to promote the health and safety of the Garland ISD community, and to comply with governmental orders, as well as guidance from health authorities.

III. Public Forum: Members of the public who wish to make comments may complete a Public Comment Participation Request in person at Harris Hill Administration Building or via email at BoardPublicComments@garlandisd.net prior to the start of the meeting indicated in the posting notice. The emailed comments will be read aloud at the meeting by a designated speaker. Emails should include the requester’s name, address and the detailed topic to be read aloud. In addition, comments must be limited to issues that can be presented in a public forum and are directly related to the posted and noticed agenda items. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels, in accordance with the Texas Open Meetings Act and Board policy.  For more information about public comment procedures, please review the Board Policy for Public Comment accessible at the following link: https://pol.tasb.org/Policy/Code/364?filter=BED.  

IV. Superintendent's Message

V. Agenda Items for Board of Trustee Meeting December 2020

V.A. Information Items

V.A.1. Receive Board of Trustees Contract Renewal Report for  December 2020 - Mark A. Booker

V.A.2. Receive Texas Comptroller Transparency Stars Award - Allison Davenport

V.A.3. Review October 2020 Monthly Financials - Allison Davenport

V.A.4. Review October 2020 Tax Report - Kristi Cooper 

V.A.5. Receive General Fund Budget Update Presentation - Brandy Mayo

V.A.6. Receive Presentation on Bond Update - Javier Fernandez 

V.B. Discussion Items

V.B.1. Discuss the Internal Audit Risk Assessment - Dr. Brent Ringo

V.B.2. Discuss the Gibson Internal Audit Project Scope - Dr. Brent Ringo

VI. Action Items (Non Consent)

VI.A. Consider Approval of Budget Transfers and Amendments to the 2020-2021 General Fund - Brandy Mayo

VI.B. Consider Approval of the Independently Audited Financial Statements for Fiscal Year 2020 - Allison Davenport

VI.C. Consider Approval of Request to Increase Daily Rate of Pay for Substitutes - Dr. Gradyne E. Brown

VI.D. New Bids

VI.D.1. Contract #285-20-01 - Consider Approval of Purchase of Private Cellular Network - Matt Yeager

VI.D.2. Contract #394-21-02 - Consider Approval of Purchase of Special Education Services & Materials - Dr. Jovan Grant-Wells

VI.D.3. Contract #394-21-03 - Consider Approval of Purchase of Special Education Online Curriculum - Dr. Jovan Grant-Wells

VI.D.4. Contract #486-20 - Consider Approval of Purchase of Audio Visual Equipment, Supplies and Services - Matt Yeager

VI.E. New RFQ

VI.E.1. Contract #360-21 - Consider Approval of Purchase of Recommended Architectural and Related Professional Services for Org #916 Harris Hill Administration Building Renovation Project - Paul Gonzales

VI.F. Increase to Awarded Bids

VI.F.1. Contract #156-19 - Consider Approval of Increase in Awarded Amount for Time and Attendance Equipment and Services - Jason Genovese

VI.F.2. Contract #302-18-19 - Consider Approval of Increase in Awarded Amount for Instructional Materials Online Workbooks - Dr. Jovan Grant-Wells

VI.F.3. Contract #302-21 - Consider Approval of Increase in Awarded Amount for CTE Online Curriculum - Dr. Erika Crump

VI.G. Modification to Awarded Bids

VI.G.1. Contract #207-18 - Consider Modification to HVAC Maintenance, Repair and Building Automation Services - Paul Gonzales

VII. Transition Report - Finance and Audit Chairman, Jamie Miller

VIII. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

VIII.A. Pursuant to Texas Government Code Section 551.071, discussing pending/contemplated litigation, settlement offer(s), or matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.

VIII.B. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.

IX. Adjournment