October 18, 2018 at 11:30 AM - Finance and Audit Committee Meeting

I. Call Meeting to Order

II. Internal Audit Update

III. Budget

III.A. Budget Amendment/Revision Format

III.B. 2019-20 Budget Calendar Draft

IV. Procurement

IV.A. Renewal Contracts – Material Definition Proposals

V. Agenda Items for Board of Trustee Meeting October 23, 2018

V.A. Public Hearing

V.A.1. School FIRST Hearing

V.B. Information Items

V.B.1. Receive Presentation on HS 1:1 Update (Technology)

V.B.2. Receive Presentation on Bond Update (Jacobs)

V.B.3. Receive Cooperative Purchasing Report (Procurement)

V.C. Action Items (Non Consent)

V.C.1. Action Item - Consider Approval of Recommended Contractor CSP # 500-4 1-19 Multi-Campus Renovations-LCHS Handley ES Montclair ES  Southgate ES (2014 Bond Program)

V.C.2. Action Item - Consider Approval of Recommended Contractor CSP # 500-4 2-19 Multi-Campus Renovations-Austin MS and Houston MS (2014 Bond Program)

V.C.3. Action Item - Consider Approval of Recommended Contractor CSP # 500-4 3-19 Multi-Campus Renovations-Park Crest ES Back ES and Keeley ES (2014 Bond Program)

V.C.4. New Bids

V.C.4.a. Action Item - New Bid - Contract #12-18 - Consider Purchase of Microsoft Volume Licensing

V.C.4.b. Action Item - New Bid - Contract #44-19 - Consider Purchase of Cafeteria Furniture and Layout

V.C.4.c. Action Item - New Bid - Contract #68-18-01 - Consider Purchase of Student Educational Travel Services

V.C.4.d. Action Item - New Bid - Contract #286-18 - Consider Purchase of Apple Equipment, Software and Peripherals

V.C.4.e. Action Item - New Bid - Contract #288-18-01 - Consider Purchase of Fiber Metropolitan Area Network Services

V.C.4.f. Action Item - New Bid - Contract #302-19 - Consider Purchase of STAAR Preparation Materials

V.C.4.g. Action Item - New Bid - Contract #302-19-10 - Consider Purchase of Instructional Material and Equipment

V.C.4.h. Action Item - New Bid - Contract #310-19-01 - Consider Purchase of Professional Staff Development

V.C.4.i. Action Item - New Bid - Contract #321-19 - Consider Purchase of Textbook Publishers and Distributors

V.C.4.j. Action Item - New Bid - Contract #325-19-03 - Consider Purchase of College Readiness Assessment Testing

V.C.4.k. Action Item - New Bid - Contract #397-19-04 - Consider Purchase of Instructional Software

V.C.4.l. Action Item - New Bid - Contract #490-19 - Consider Purchase of American Sign and Foreign Language Courses

V.C.5. Renewal Bids

V.C.5.a. Action Item - Renewal Bid - Contract #7-17 - Consider Purchase of Fuel Quoting

V.C.5.b. Action Item - Renewal Bid - Contract #34-03-16 - Consider Purchase of Culinary, Hospitality and Fashion Equipment

V.C.5.c. Action Item - Renewal Bid - Contract #34-05-16 - Consider Purchase of Business, Finance, Marketing and Medical Equipment

V.C.5.d. Action Item - Renewal Bid - Contract #114-17-01 - Consider Purchase of General Retail, School Groceries and Bakery Goods

V.C.5.e. Action Item - Renewal Bid - Contract #259-02-16 - Consider Purchase of Classroom Walkthrough and Professional Development Management Software

V.C.5.f. Action Item - Renewal Bid - Contract #314-17 - Consider Purchase of Book Fairs

V.C.5.g. Action Item - Renewal Bid - Contract #344-17 - Consider Purchase of Library Books and Material Catalog

V.C.5.h. Action Item - Renewal Bid - Contract #345-15 - Consider Purchase of Musical Instrument Supplies-Repairs

V.C.5.i. Action Item - Renewal Bid - Contract #361-16 - Consider Purchase of Hazardous Materials Consultant Services

V.C.5.j. Action Item - Renewal Bid - Contract #370-15- Consider Purchase of Concessionaire Services Curtis Culwell Center

V.C.6. Renewal Bid Increases in Award

V.C.6.a. Action Item - Renewal Bid - INCREASE - Contract #269-17 - Consider Increase in Awarded Amount for Laminating Machines and Services

V.C.6.b. Action Item - Renewal Bid - INCREASE - Contract #277-17 - Consider Increase in Awarded Amount for Office Furniture

V.C.6.c. Action Item - Renewal Bid - INCREASE - Contract #391-02-16 - Consider Increase in Awarded Amount for Career and Technical Education Merchandise, Equipment and Services

VI. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

VI.A. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; and
Pursuant to Texas Government Code Section 551.087, deliberation regarding economic development negotiations.

VII. Adjournment