December 19, 2024 at 6:00 PM - Regular Meeting

Description:  Academic Success / Instruction 
Background: Each year, the academic calendar is developed using TEA guidance, as well as feedback from the District Education Improvement Council (DEIC) and stakeholders. Administration presents to the Board two drafts and stakeholder feedback for the proposed 2025-2026 Academic Calendar.

Description:  Description: Facilities / Growth & Planning
Background: In alignment with Collaborative Vision and the DIP Strategic Plan, complete capital projects as approved by the voters and in support of the long-range plan. The presentation will cover 2021 Bond Projects in progress and the design schedule for 2023 Projects.
 

Description:  Maximize Academic Success/Instruction
Background: Administration is highlighting the Biology Collaborative Team Cycle (CTC) at Smithson Valley High School. This team engages in a collaborative process that is both structured and responsive, with a focus on student-centered outcomes.

Description:  Goals 1-6 
Background: As part of the Collaborative Vision 5-Year Plan, the administration has prepared quarterly reports highlighting the progress made in each of the six collaborative initiatives during the 2023-24 school year. To mark the completion of this year, a Comal Commitment Annual Report has been created for presentation to the Board of Trustees.

Description:  Comal Education Foundation Annual Report & Goals
Background: This report reflects on the accomplishments and challenges of the past year, while setting forth objectives for the current year, such as increasing opportunities for educators and cultivating new community partnerships. The presentation will celebrate these milestones and emphasize the Education Foundation's dedication to advancing student success through collaborative efforts with the community.
 

Description:  Student Support and Safety 
Background: On November 1st and 8th, 2024, Texas Education Agency conducted Intruder Detection Audits resulting in required corrective actions. The District is required to provide notice to the public at the next regularly scheduled board meeting Intruder Detection Audit results will be discussed.

Description:  The Multi-Tiered Systems of Support initiative is a Collaborative Vision Priority for establishing academic, behavior and social-emotional Tier I-III processes and interventions. Administration will provide an update and the MTSS Five-Year Plan will be presented. 

Description:  25-05 HVAC Filter Replacement Services 
Background: Per Board Policy CH Local, The Board of Directors must approve expenditures $200,000.00 and over. In addition, TEA requires districts to post formal solicitations for all aggregate expenditures exceeding $50,000.00 for goods and/or services not procured through a cooperative program. The Purchasing Department in collaboration with the Maintenance Department issued a RFP for HVAC Filter Replacement Services for the district.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the evaluation, award to Kleen Air Filter Service & Sales, and the aggregate expenditures associated with Filter Replacements as presented.
 

Description:  Donations  
Background: Board Policy CDC Locals states that all donations valued $5,000.00 and greater shall require Board approval. Various organizations have proposed to donate funds or items to multiple campuses. Proposed donations will be brought to the board each June and December for approval.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the proposed donations valued at $5,000.00 or greater to various campuses as presented.
 

Description:  Background: On June 27, 2024, the Board approved the list of qualified brokers eligible to be used for the 2024-2025 school year.  The district is requesting additional brokers be added to the list of qualified brokers to allow for better diversification and investment potential.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the updated list of Qualified Brokers as presented.

Description:  Background: On June 27, 2024, the Board reviewed the district Investment Policy and Strategy.  Meeder Investments, a Board approved investment company, has developed the Connect Investment Trust (Texas Connect), which is a new pooled investment option designed exclusively for Texas Government entities.  Participation in Texas Connect requires the Board approved Resolution. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Resolution Authorizing Participation in the Texas Connect Investment Trust.

Description:  Goal #6: Facilities / Growth & Planning 
Background: The Construction and Planning Department is seeking approval for (GMP) #5 with Dawson Construction for the purpose of constructing an additional Ag Barn and a new Poultry Building at DHS.  This GMP is part of the DHS/SVHS 2023 Bond program. 
  
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Guaranteed Maximum Price (GMP) #5 DHS/SVHS for Ag Barn and Poultry Building as presented. 
 

Description:  Goal #6: Facilities / Growth & Planning  
Background: The Construction and Planning Department is seeking approval for (GMP) #3 with Marksmen GC for the remainder of work approved with (GMP) #2 (equipment only) for CSES, FES and OCES.  The work will include the replacement of the multi-zone HVAC equipment and complete roof replacement at CSES. The CSES work is part of the 2023 Bond program. At FES and OCES, the multi-zone HVAC units and most additional rooftop equipment will be replaced. The roof work at FES and OCES will include major repair work. The FES and OCES work are part of the 2021 Bond program. 
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Guaranteed Maximum Price (GMP) #3 System Package 1 and 3B for associated HVAC/Roof Scope at CSES, FES and OCES as presented. 
 

Description:  Goal #6: Facilities / Growth & Planning   
Background:  The Construction and Planning Department is seeking approval for (GMP) #4 with Marksmen GC for phase 1 of HVAC and roof work at MECHS. Currently there are two rooftop units that are not functioning.  This GMP will replace these two units and will incorporate roof work repairs around these two units. This work is part of the 2021 and 2023 Bond programs.  
  
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Guaranteed Maximum Price (GMP) #4 System Package 1 and 3B for MECHS HVAC/Roof Scope as presented. 
 

Description:  Goal #6: Facilities / Growth & Planning    
Background: The Construction and Planning Department is seeking approval for (GMP) #5 for MVMS roof replacement. This GMP will replace the roof on the main building and a few ancillary buildings.  This work is part of the 2023 Bond Program. 
  
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve Guaranteed Maximum Price (GMP) #5 System Package 1 and 3B for MVMS HVAC/Roof scope as presented. 
 

Description:  Technology 1:1  
Background: The Technology Department is seeking approval for the purchase, delivery and installation services for additional Chromebook charging stations for secondary classrooms. This purchase will augment the Chromebook 1:1 purchase approved on October 24, 2024.
 
Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of classroom charging stations as presented.