April 25, 2024 at 6:00 PM - Regular Meeting

Description:  Background: In 2017, the Texas Legislature passed Senate Bill 1566 that amended TEC 11.159. Under prior law, Boards announced continuing education credit hours at the last regular meeting of the Board of Trustees held during a calendar year. Now, these hours must be announced at the last regular meeting held before an election of trustees (April for a May election). The President shall announce the name of each board member who has completed the required continuing education, who has exceeded the required hours, and who is deficient in the required hours.

Description:  Facilities/Growth & Planning
Background: In alignment with Collaborative Vision and the DIP Strategic Objective: Complete capital projects as approved by the voters and in support of the long-range plan. The presentation will cover 2021 Bond Projects in progress and the design schedule for 2023 Projects.

Description:  Facilities/Growth & Planning
Background: Bob Templeton will provide a look at the latest housing and demographic report based on 4th quarter 2023 data.

Description:  The Comal ISD PTA Council is comprised of campus PTA officers and continues to provide information and support to all Comal ISD campuses with an active PTA. Tonight, current PTA Council President Shirley Koop will highlight what the PTA Council has accomplished this school year and its outlook for next year. 

Description:  Purchase of District Vehicles
Background: There are multiple needs for fleet and department vehicles throughout the district. Due to lengthy wait times and shortages in availability it has be difficult to locate and purchase vehicles to support needs. We are asking for Board approval to purchase vehicles as quotes are received for these departments as requested. Vehicle purchases over $50,000.00 will be purchased through approved cooperative vendors. Departments requesting vehicles currently include, CTE, Safety & Security, Technology, and the Warehouse. CTE, the Warehouse and Technology all need district vehicles to support student travel for competition, deliveries from the warehouse to all campuses, and travel for technology members to campuses for troubleshooting or support. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of district vehicles as presented.

Description:  Donation to PHS from the PHS Booster Club 
Background: The Pieper High School Athletic Booster is proposing to donate funds not to exceed $500,000.00 for the purchase and installation of a jumbotron for the Athletic Football Stadium 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve funds not to exceed $500,000.00 from the Pieper High School Booster Club as presented. 

Description:  Background: Randolph Brooks Federal Credit Union (RBFCU) is proposing to donate $5,000.00 to the Communications Department to offset cost associated with the Night of the Stars Banquet. Night of the Stars Banquet celebrates the Teacher of the Year for each campus in addition to the Elementary and Secondary District Teacher of the Year and will be hosted on May 14, 2024. This is a one-time donation from RBFCU and will be fully expensed within the 2023-2024 fiscal year.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the $5,000.00 donation from RBFCU for the Night of The Stars Banquet as presented.  
 

Description:  Strategic Priority 4: Employee Recruitment, Retention
Background: The annual renewal of Chapter 21 contracts for teachers, nurses, counselors, librarians, diagnosticians, and administrators was last considered in April 2024. The District employs full-time professional employees in positions requiring a certificate from the State Board of Education (SBEC), nurses, and other designated employees under a probationary or term contract. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommendation of the Superintendent that the Board of Trustees renew the probationary and term contract employees and administrators for the 2024-2025 school year as presented. 

Description:  Strategic Priority 1: Maximize Academic Success/Instruction
Background: Per Texas Education Code §89.1250, summer school will be provided in Comal ISD for Emergent Bilinguals entering kindergarten and first grade in the 2024-25 school year. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the summer school schedule for Emergent Bilinguals entering kindergarten and first grade in the 2024-25 school year as presented.

Description:  Strategic Priority 1: Maximize Academic Success/Instruction
Background: In April 2022, the State Board of Education (SBOE) issued Proclamation 2024 to furnish instructional materials for K-12 Science, Personal Financial Literacy with Economics, and select Career and Technical Education (CTE) courses to be implemented in the 2024-25 school year. Per Texas Education Code 31.023(a), the State Board of Education (SBOE) adopts a list of instructional materials for each subject and grade level. The list includes each instructional material that meets applicable physical specifications and contains material covering at least half of the elements of the essential knowledge and skills of the subject and grade level. After evaluation from district curriculum personnel and campus teachers, teachers were given the opportunity to vote for their choice of instructional materials. Based on the evaluation and voting outcome, administration presents instructional materials for selection. According to 19 TAC 66.104(a), a school board shall select instructional materials in an open meeting as required by the Texas Open Meetings Act, including public notice.

In accordance with Texas Education Code, §31.004, Comal ISD is required to certify annually to the State Board of Education (SBOE) and the Commissioner that students have access to instructional materials covering all Texas Essential Knowledge and Skills (TEKS) for all required subjects, except physical education. Additionally, in accordance with 19 Texas Administrative Code (TAC) §66.105, Comal ISD required to certify that they protect against access to obscene or harmful content in compliance with the requirements for certification under the Children's Internet Protection Act, 47 USC §254(h)(5)(B) and (C).   

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the selection of instructional materials through Proclamation 2024 and the TEKS Certification 2024-25 Survey as presented.

Description:  Purchase of computer equipment as well as technology supplies 
Background: Bulverde Middle School will open in August 2024 and requires outfitting with both classroom and office technology.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of campus technology for Bulverde Middle School from Intech Southwest Services in an amount not to exceed $583,489.00. as presented.

Description:  Purchase of computer equipment as well as technology supplies 
Background: The new campus for Hill Country College Prep High School will open in August 2024 and requires outfitting with both classroom and office technology.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of campus technology for Hill Country College Prep High School from Intech Southwest Services in an amount not to exceed $550,000.00 as presented.

Description:  Purchase and replace all voice gateways 
Background: The 2021 Bond includes funding for replacement of end-of-life network voice gateways. The proposed work exceeds $50,000 and is being brought to the Board for approval in accordance with Board Policy CH (Local).

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of voice gateways from Computer Solutions as presented.

Description:  Replace all document cameras 
Background: The 2021 Bond includes funding for replacement of outdated document cameras throughout district classrooms. The proposed work exceeds $50,000 and is being brought to the Board for approval in accordance with Board Policy CH (Local).

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve awarding Intech Southwest Services the contract as presented. 

Description:  Background: The 2023 Bond includes funding for new security technologies to enhance safety and security at Comal ISD campuses. It is recommended that the district validate the new design by implementing a proof-of-concept at one campus. The Safety and Security and Technology departments, in coordination with True North Consulting Group, have planned for the implementation of a proof-of-concept of the new security technology design at one campus. The proposed work exceeds $50,000 and is being brought to the Board for approval in accordance with Board Policy CH (Local). 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve awarding 3Sixty Integrated and Beckwith the GFES Proof-of-Concept as presented.

Description:  Strategic Priority 4: Employee Recruitment, Retention
Background: In preparation for campus staffing allocations for the 2024-2025 school year, the administration is presenting to the Board of Trustees a current staffing analysis and a request for additional staffing. Our district is projected to grow by 898 students in the next school year. As we reach approximately 30,000 students, we will need additional staff to meet the growing and changing needs of the district. Administration has been reviewing demographic projections and the district’s budget to formulate the staffing recommendation. This request will be the second of two staffing requests, with the first being in February, and aligns with campus and district requests.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the request for 2024-2025 Staffing as presented.

Description:  Approve award of contract for RFP 
Background: The 2023 Bond included funding for a refresh of all classroom AV systems. The district issued an RFP for new interactive flat panel displays. The proposed work exceeds $50,000 and is being brought to the Board for approval in accordance with Board Policy CH (Local).

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the RFP for interactive flat panels as presented.

Description:  Background: The District was required to issue an RFP for the Food Service Management Contract (FSMC) for 2024-2025 school year. TDA recommended the RFP following their monitoring review. The RFP for 2024-2025 includes anticipated new schools for the next 5 years. New FSMC contract selections must be approved by TDA before a contract can be awarded. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the School Nutrition Programs Food Service Management contract as presented.