January 13, 2020 at 6:30 PM - Regular Meeting

1. Call to Order

1.A) Invocation and Pledge of Allegiance

2. Culture of Excellence Presentation

3. Public Comment

4. #CommittedtoSMSD - Ifeyinwa Ezenwukwa

5. Recognition of current SMSD Trustees for School Board Recognition Month

6. Reports

6.A) Trustees' Report

6.A)1. STEM Partnership w/Rice University

6.A)1.a. Board Member's Remarks

6.B) Superintendent's Report 

6.B)1. Bond Oversight Chairs' Report

6.C) Chief of School's Report 

6.C)1. New Website Update

6.D) Chief Financial Officer's Report

6.D)1. Quarterly Financial Report

6.D)2. Budget Calendar

6.E) Chief Operations and Innovations Officer's Report 

6.E)1. STEM Update

7. Calendar of Events

8. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

8.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

8.A)1. 1. when the governmental body seeks the advice of its attorney about:

8.A)1.a. a. Pending or contemplated litigation or

8.A)1.b. b. A settlement offer; or

8.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

8.A)3. Consider legal advice regarding items specifically listed on the Agenda.

8.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

8.B) 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations

8.C) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

8.C)1.  Consider hiring of professional personnel;

8.C)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

8.C)3. Consider superintendent evaluation, goals and related actions. 

8.D) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

9. Return to Open Session

10. Action and/or Discussion Items

10.A) Consider approval of an agreement with TXU Energy for a term not to exceed 120 months beginning May 2021 at a rate comparable to the District’s current contract and not to exceed $.0369 and consider delegating authority to the Superintendent or his designee to renegotiate and execute the contract at more favorable rates should they occur and related actions. 

10.B) Consider approval of Budget Amendment #5 in the amount of $54,000 from General Fund and related actions. 

10.C) Consider approval of Annual Financial Report for the period ending August 31, 2019 as required by Chapter 44.008 of the Education Code.

10.D) Discussion and possible action regarding Bond Oversight Wish list.

10.E)  Consider approval of the following Work Authorizations based on the Master Agreement with Lockwood, Andrews & Newnam, Inc. (LAN) for SMSD Construction Manager Agent/Program Manager services (RFQ #2018-0001):

10.E)1. Work Authorization 2020-01-07-01 in an amount not to exceed $26,500.00 plus expenses authorized under the Work Authorization for the following project: design, procurement and installation of Emergency Notification System and Physical Security System;

10.E)2.  Work Authorization 2020-01-07-02 in an amount not to exceed $25,000.00 plus expenses authorized under the Work Authorization for the following project: conversation of middle school restrooms to girls’ locker rooms and storage at concessions;

10.E)3. Work Authorization 2020-01-07-03 in an amount not to exceed $24,000.00 plus expenses authorized under the Work Authorization for the following project: Ag Barn expansion;

10.E)4. Work Authorization 2020-01-07-04 in an amount not to exceed $22,500.00 plus expenses authorized under the Work Authorization for the following project: Mechanical and Roof Repair project support to SMSD staff.

11. Consent Agenda

11.A) Statement of Bills

11.B) Financial Statements

11.C) Payments over $50,000

11.D) Payroll expenditures

11.E) Board Minutes

11.E)1. December 9, 2019
December 16, 2019
December 17, 2019

11.F) Joint Budget Workshop Calendar

11.G) Quarterly Investment Report

11.H) New Hires

11.I) Second reading of TASB Policy Update 114

11.I)1. BE(LOCAL): BOARD MEETINGS
BED(LOCAL): BOARD MEETINGS - PUBLIC PARTICIPATION
CDA(LOCAL): OTHER REVENUES - INVESTMENTS
CH(LOCAL): PURCHASING AND ACQUISITION
CKC(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS
CKE(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - SECURITY PERSONNEL
CQ(LOCAL): TECHNOLOGY RESOURCES
CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
DFFA(LOCAL): REDUCTION IN FORCE - FINANCIAL EXIGENCY
DH(LOCAL): EMPLOYEE STANDARDS OF CONDUCT
EHBB(LOCAL): SPECIAL PROGRAMS - GIFTED AND TALENTED STUDENTS
FDE(LOCAL): ADMISSIONS - SCHOOL SAFETY TRANSFERS
FFAA(LOCAL): WELLNESS AND HEALTH SERVICES - PHYSICAL EXAMINATIONS
FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION
FFBA(LOCAL): CRISIS INTERVENTION - TRAUMA-INFORMED CARE
FL(LOCAL): STUDENT RECORDS
GBAA(LOCAL): INFORMATION ACCESS - REQUESTS FOR INFORMATION
GKA(LOCAL): COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES

12. Future Business

12.A) Joint Workshop(Marketing Proposal) - Tuesday, January 21, 2020

12.B) First Day to File for a Place on the General Election Ballot-Wednesday, January 15, 2020 (Packets available for pick-up)

13. Adjournment